Top 54 Web Based Construction Software

2022's Best 54 Web Based Construction Systems

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1. Procore

  • Best for: Small, medium and large size businesses
  • Price: starts at $667 per month
  • Mar 07, 2022
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Procore is a cloud-based construction management solution that is developed to be used by businesses in the construction industry as well as by the individual professionals in the construction industries. The software improves the efficiency and accountability in construction projects making sure th...


2. PlanGrid

  • Best for: Small, medium and large size businesses
  • Price: starts at $39 per user/month
  • Mar 08, 2022
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PlanGrid is cloud-based construction management, construction document management and collaboration platform designed for the construction teams. The solution features progress, documents, and reporting and more.


3. BuilderTREND

  • Best for: Small, medium and large size businesses
  • Price: starts at $99 per month
  • Mar 08, 2022
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BuilderTREND is a cloud-based construction management solution that is designed to be used by professional individuals and well as businesses in the construction industry. The software is designed with features that make it suitable for use in businesses of all sizes such as small-sized businesses, ...


4. eSUB

  • Best for: Small, medium and large size businesses
  • Price:
  • Mar 08, 2022
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With eSUB you can create, manage, store and access all your construction documents and project management activities from one central location with no need to manually sync data; whether you’re at the office, in the field, on the road or working from home, you manage your remote, paperless projects ...


5. AccuLynx

  • Best for: SMBs
  • Price: starts at $69 per user/month
  • Mar 08, 2022
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AccuLynx is a web based roofing solution for businesses of all sizes. It offers such services as Customer Relationship Management, aerial measurement ordering, photos, and estimating. The software was designed and launched by ExactLogic Inc headquartered in Wisconsin, United States.


6. e-Builder Enterprise

  • Best for: Small, medium and large size businesses
  • Price: starts at $20,000 per license
  • Mar 09, 2022
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e-Builder Enterprise is a construction management software solution for businesses of all sizes. Other than project management, it offers estimating, accounting, and integration services. The software was designed and launched by E-Builder Inc headquartered in Florida, United States.


7. ComputerEase

  • Best for: SMBs
  • Price: Has a free version
  • Mar 09, 2022
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Construction firms and contractors need a construction software solution that takes on challenges specific to their industry. Every contractor knows that the construction industry presents numerous unique accounting problems. In our Industry Solution section, you can learn how ComputerEase addresses...


8. Dataforma

  • Best for: Small, medium and large size businesses
  • Price: starts at $69.99 per user/month
  • Mar 09, 2022
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Dataforma software is a web-hosted field service management solution that is integrated with scheduling, GPS Tracking and invoicing tools for contractors. Originally the platform was built specifically for roofing contractors but currently it can be used by various construction businesses such as pl...


9. JobNimbus

  • Best for: SMBs
  • Price: starts at $99 per month
  • Apr 10, 2022
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JobNimbus CRM is a cloud-based CRM that also incorporates project management, thus simplifying daily organizational tasks and management issues. This solution is a product of JobNimbus which is committed to delivering the best user experience to all clients.


10. Foundation

  • Best for: SMBs
  • Price:
  • Mar 11, 2022
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FOUNDATION software is construction accounting that incorporates job costing, scheduling, and project management tools and that is deployed through on-premise or through the cloud. This platform provides numerous automatic job costing formats & reports, as well as the capability to build custom repo...


Pricing Guide - Web Based Construction Software:

Construction Software Price Range

Most construction software in the market are priced on a per-user, per-month basis, although the terms are flexible, depending on the need of an organization. The price points for construction software can be divided into three tiers, and the price ranges for each respective tier are $0 to $20, $20 to $100, and $100 above. For instance, FINALCAD pricing starts from $55 per user monthly, EZOfficeInventory pricing from $35 per user monthly, and Adoddle costs about $25 per user monthly.

Meanwhile, some construction software are priced per year, while others have perpetual licenses that can be bought with a one-time fee. For example, ConstructionOnline is priced at $2,400 per year and Contactors Office cost price is around $700 per year.

In addition, construction software vendors adjust their prices to fit different business sizes, while others specifically serve some business sizes.

  • Small Businesses can expect to pay between $5 to $15 for a construction software product. This price range is for the entry-level offerings for small businesses as found on some vendors websites. For example, OpenProject BIM Edition pricing starts from around $5 per user monthly, Site Diary from $10 per user monthly, and PayPanter from $29 per month for two user accounts.
  • Medium Businesses can expect to pay prices that fall between $20 to $45 for a business software. The number of users on each given package can also influence the price of this software. For example, Praesto AE pricing starts from $35 per month, BrickControl from $29 per user monthly, and Pruvan cost price falls around $35 per month.
  • Large Businesses can expect to pay between $120 to $350 and $350 to $1,500 for a construction software per month, although many vendors do not disclose their pricing and would rather have an understanding of the need of a large organization to conclude on pricing. Sometimes, the offering for large businesses usually includes more than one user account. For example, ImproveIt 360 cost price starts from around $150 per month, Onware pricing sits around $500 per month and Aidi from $1,200 per month for unlimited users and projects.

Construction software best of breeds and their price ranges are as follows:

  • Construction CRM Software The pricing for most construction CRM software in the market are set on a per user, per month basis. The price ranges are between $12 and $50 upwards. For instance, Projul pricing starts from around $50 per month, JobNimbus from $25 per user monthly, and Project SaleArchiver from around $47 per month. These price ranges correlate mostly with the starting offerings from each vendor; thus, premium or enterprise plans with more features will cost more, depending on the number of users.
  • Architecture Software The price ranges for architecture software in the market usually fall between the range of $100 to $500, $500 to $2500, and $2,500 upwards and they are set on a per-user, per-month basis. For example, SketchUp pricing starts from around $300 per user yearly, Revit from $3,000 per user yearly, and nanoCAD costs about $150 per user, per year.
  • Construction Accounting Software Most construction accounting products have perpetual licenses that can be bought with one-time fees. However, there are others with monthly plans. The price ranges for perpetual licences are $3,000 to $6,000 and $6,000 to $35,000. For example, STRUCTURE costs around $17,000, Jonas Enterprise around $30,000, and Ventus cost price is up to $5,000. On the other hand, CoreCon, for example, is a construction accounting software which costs $60 per month.
  • Construction Estimating Software Construction companies can expect to pay within the price ranges of $80 to $180, $180 to $1,200, and $1,200 above for a construction estimating software. Most products are priced per year. For example, RsMeans Data Online pricing starts from $240 per year, ProEst from $5,000 per year, and Square Takeoff from $800 per user yearly.
  • Home Builder Software Most home builder products in the market are priced on a per user, per month basis. The price ranges are $25 to $60, $60 to $150, and $150 above per month. For example, Cedreo pricing starts from $79 per user monthly, Contactor Foreman from $50 per user monthly, and BuildTools from $200 per month for three user accounts.

11. RedTeam Software

  • Best for: SMBs
  • Price: starts at $395 per month
  • Mar 11, 2022
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RedTeam is a web based construction management solution for Commercial General Contractors of all sizes. It offers assistance in project management, estimating, construction accounting, equipment, Gantt scheduling as well as managing change orders, RFIs, RFQs and Submittals RedTeam was founded b...


12. JOBPROGRESS

  • Best for: SMBs
  • Price: starts at $55 per user/month
  • Mar 12, 2022
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JobProgress is a cloud-based Field Service software that equips its users to manage knowledge sharing and collaboration, and progress on multiple projects with optimum customer satisfaction.


13. WorkflowMax

  • Best for: Small businesses and start ups
  • Price: starts at $20 per user/month
  • Mar 23, 2022
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WorkflowMax is a web based time and invoice management solution for small and medium businesses. It features such services as invoicing, lead management, job tracking, collaboration, and others. The software was designed and launched by WorkflowMax headquartered in Auckland, New Zealand.


14. CoreconLink

  • Best for: SMBs
  • Price: starts at $25 per user/month
  • Mar 22, 2022
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CoreconLink is a cloud-based Team Collaboration software that allows users to organize communication and documentation on an ongoing project at a central point.


15. Primavera P6 Enterprise Project Portfolio Management

  • Best for: Small, medium and large size businesses
  • Price: starts at $3,904 per license
  • Jul 13, 2022
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Primavera P6 Enterprise Project Portfolio Management is a cloud and on-premise construction software that is aimed at project portfolio management. The software helps in planning, managing, and delivering successful projects as well as bringing in all the participants of the construction project onb...


16. Projectteam.com

  • Best for: SMBs
  • Price: starts at $700 per user/year
  • Jul 14, 2022
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Projectteam.com is an online tool for project documentation. Residing in the cloud, the app allows easy access to team members via the desktop or any mobile device. This is a full-featured documentation tool with a high return on investment. It is used in construction project management by owners, a...


17. FACS Project Controller

  • Best for: Start up, Small business, Medium business, Large business
  • Price:
  • Aug 25, 2022
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FACS (Field Automated Communication Systems) Project Controller is a cloud-based construction management software that is designed to eliminate the communication breakdown and delayed information as well as redundant work endured within the construction projects.


18. Vista by Viewpoint

  • Best for: Small, medium and large size businesses
  • Price: starts at $10,000 per license
  • Aug 26, 2022
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Vista by Viewpoint is a construction management solution for businesses of all sizes. It offers such capabilities as project collaboration, field management, resource management, and others. The software was designed and launched by Viewpoint Inc headquartered in Oregon, United States.


19. UDA ConstructionSuite

  • Best for: SMBs
  • Price: starts at $149 per month
  • Sep 22, 2022
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UDA ConstructionSuite is a cloud-based construction estimation as well as management software that is widely used by residential builders, contractors, and subcontractors. This software provides several features such as estimation, scheduling, and document management.


20. B2W Estimate

  • Best for: Small, medium and large size businesses
  • Price: starts at $5,500 per license
  • Apr 27, 2022
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B2W Estimate is designed to manage your entire estimating and bidding process. Despite its power and feature-rich functionality, it is intuitive and easy to learn. Estimators can be up and running in days, not weeks or months. By spending more time estimating rather than entering data, you can accom...


21. GenieBelt

  • Best for: Small, medium and large size businesses
  • Price: starts at $100 per month
  • May 14, 2022
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GenieBelt (now LetsBuild) software is a construction software for project managers and businesses designed to provide visibility of onsite processes, stay on schedules, reduce administrative burdens, and prevent delays.


22. SiteSense

  • Best for: Small, medium and large size businesses
  • Price: starts at $75 per month
  • May 15, 2022
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SiteSense is a cloud-based project-site field tool used to augment materials management processes for digital receipts, storage locations, and inventory levels. It is suitable for large and midsize companies handling industrial, civil and commercial building projects.


23. Paskr Project Management Suite

  • Best for: SMBs
  • Price: starts at $425 per month
  • Apr 26, 2022
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Paskr is a construction and project management solution for small and medium construction businesses. It offers a variety of project management, estimating, and accounting services for construction purposes. The software was designed and launched by Paskr Inc., headquartered in Tennessee, United Sta...


24. KEY2ACT

  • Best for: Large business
  • Price:
  • May 21, 2022
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KEY2ACT is a cloud-based Booking and Scheduling software that enables service team managers to get insights from building data and convert them to actions for team mobility and communication.


25. PENTA Construction ERP

  • Best for: Start up, Small business, Medium business, Large business
  • Price:
  • May 18, 2022
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PENTA helps you manage operations with less effort, consistently execute best practices, and improve productivity by continually analyzing your performance. In the office and in the field, North American construction firms trust PENTA software every day. Construction document management software PEN...


26. Digital Time Capture

  • Best for: Small, medium and large size businesses
  • Price: starts at $25,000 per license
  • May 18, 2022
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Digital Time Capture is a construction timesheet management software that can help users to capture invoicing and payroll data directly from the field. The software can automate all necessary calculations and integrate the captured data with any ERP or payroll system. Users don’t have to use separat...


27. Cleopatra Enterprise

  • Best for: Small, medium and large size businesses
  • Price: Has a free version
  • May 19, 2022
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Cleopatra Enterprise is a construction estimating software designed to help businesses manage the cost of projects.


28. closeout

  • Best for: SMBs
  • Price:
  • May 29, 2022
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Bridgit Bench is a construction software designed to help optimize human resources planning and allows users to create operational efficiency, improve their bottom line, and mitigate risks associated with construction projects.


29. PM Vitals

  • Best for: Small, medium and large size businesses
  • Price: starts at $600 per month
  • Jun 07, 2022
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PM Vitals is a contracting management software for contracting companies to manage multiple Capex projects, get a view over projects, automate administrative tasks, and streamline communication processes.


30. PMWeb

  • Best for: Small, medium and large size businesses
  • Price:
  • May 25, 2022
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PMWeb is a web-based software solution that is used in project management. The software is built to work with Microsoft .NET technology. The software can be accessed through a web client as long as there is an internet access. This access can help with construction contractors to stay updated with t...


31. HIKUU Cloud

  • Best for: Small, medium and large size businesses
  • Price: starts at $99 per license
  • May 25, 2022
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HIKUU Cloud is cloud-based construction accounting software that helps construction companies organize and monitor their construction costs in a simple way. HIKUU Cloud is designed to help all the professionals in the construction team such as architects, designers, engineers and builders across all...


32. HeadsUp

  • Best for: Small, medium and large size businesses
  • Price:
  • May 24, 2022
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HeadsUp is a cloud-based project management software that enables team leaders to consolidate their daily tasks through sharing, control, and delegation.


33. B2W Maintain

  • Best for: Small, medium and large size businesses
  • Price:
  • Jun 24, 2022
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B2W Maintain is a construction equipment management software designed to help users keep equipment on the job. The software can help users to optimize production and minimize unplanned downtime by facilitating communication about equipment management between the field and shop. It can help users to ...


34. ePROMIS HCM

  • Best for: Small, medium and large size businesses
  • Price:
  • Jun 25, 2022
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ePROMIS HCM is a human resource management solution for businesses of all sizes. It offers such capabilities as career development planning, training management, vacation and leave tracking, and others. The software was designed and launched by ePROMIS Solutions headquartered in Texas, United States...


35. Aconex

  • Best for: Small, medium and large size businesses
  • Price: Has a free version
  • Aug 25, 2022
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Aconex is a cloud-based software developed to help in connecting different groups in project management. The software works well in medium-sized companies and large-sized companies majorly dealing with construction, energy, infrastructure and project managers.


36. NoteVault

  • Best for: Small businesses and start ups
  • Price: starts at $29 per month
  • Jun 24, 2022
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NoteVault is a project management solution for businesses of all sizes. It offers such services as document management, resource management, collaboration, and others. The software was designed and launched by NoteVault Inc headquartered in California, United States.


37. SimpleBuild Software

  • Best for: Medium business
  • Price: starts at $50 per month
  • Jul 07, 2022
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SimpleBuild is a construction management software that helps home builders and remodelers to achieve timely project completion. The software is responsible for guiding users through the building process while keeping related documents safe and accessible.


38. DELCON Construction

  • Best for: Small, medium and large size businesses
  • Price: starts at $5 per license
  • Jul 07, 2022
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DELCON Construction is a construction software designed to help construction companies manage their operations, finances, and total control over their projects.


39. AccuBuild

  • Best for: SMBs
  • Price: starts at $200 per user/month
  • Jul 05, 2022
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AccuBuild is a construction management software with accounting, project management and job cost features. The software is built on SQL database which means better customizability, security and is more scalable comparing to other tools. Users can get this software as a part of an integrated suite or...


40. HCSS HeavyBid

  • Best for: Small, medium and large size businesses
  • Price: starts at $180 per month
  • Jul 12, 2022
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HCSS HeavyBid is a bid creation and management software which can create, review and quickly revise bid estimates. Users can quickly analyze contractors and sub-contractors, and supplier quotes while closing the bid. It is used by more than 50,000 estimators of various sizes. It can be used by compa...


41. Maestro

  • Best for: Medium and large size businesses
  • Price: starts at $360 per license
  • Jul 06, 2022
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Maestro PMS is a cloud based property management solution for businesses of all sizes. It features such services as marketing management, reservations management, maintenance management, and others. The software was designed and launched by Maestro Property Management System headquartered in Ontario...


42. BuilderEdge

  • Best for: Small, medium and large size businesses
  • Price:
  • Apr 14, 2022
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BuilderEdge is cloud-based construction management software for builders, remodelers and the like. This app offers estimating, bid management, project management and other features in one integrated suite. This system also includes bill of materials, scheduling, customer management, accounting, proc...


43. Onware

  • Best for: Small, medium and large size businesses
  • Price: starts at $500 per month
  • Jul 13, 2022
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Onware is a collaborative construction software which can be installed on-premise or setup on the cloud. The software allows construction professionals to look up data on every aspect of the project. Built around the project management component, it is designed to be user-centric allowing users to h...


44. BuildIT

  • Best for: SMBs
  • Price: starts at $85 per month
  • Jul 16, 2022
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BuildIT is a construction scheduling software created for construction professionals to help with organizing, managing and scheduling projects efficiently. The software is web-based, pocket friendly, easy to use and comes with construction scheduling features. The software uses templates for managin...


45. Budgetrac Real Estate Development

  • Best for: Small, medium and large size businesses
  • Price: starts at $1,600 per user/year
  • Jul 16, 2022
Compare Budgetrac Real Estate Development Vs. Procore

Budgetrac Real Estate Development is a cloud-based construction accounting software that is developed for businesses in the construction industry. The software is designed with features and specifications that can be used in businesses of all sizes such as small-sized businesses, medium-sized busine...


46. Jonas Premier

  • Best for: Small, medium and large size businesses
  • Price: starts at $249 per user/month
  • Jul 23, 2022
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Jonas Premier is an easy to use cloud-based software for construction contractors to automate their workflow leading to better profit margins. It is an all-in-one accounting, documentation management and project management app for General Contractors, Developers, and Homebuilders. It has a fully-cus...


47. CM Fusion

  • Best for: SMBs
  • Price: starts at $199 per month
  • Jul 23, 2022
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Unlike larger software designed for larger companies, CM Fusion does not have a very large feature set. It focuses on only 2 areas: communication and document management. This makes it very easy for anyone to use CM Fusion without any need for advanced training. This is another cloud-based document ...


48. JobView

  • Best for: SMBs
  • Price: starts at $249 per license
  • Jul 23, 2022
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Jobview is a construction accounting software for contractors to save time on job costing by automatically distributing data to other areas. The software also carries out auditing functions with strict accounting controls and analyzes job costing reports on profitability, cost of material, and wages...


49. Spectrum Construction Software

  • Best for: Medium and large size businesses
  • Price:
  • Jul 26, 2022
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Spectrum® Construction Software is a system designed with several integrated modules to help the a business keep track of both accounting and project management for professionals involved in construction, mechanical and HVAC, utilities, material management and even specialty contracting. Some of the...


50. IHMS

  • Best for: Small, medium and large size businesses
  • Price:
  • Jul 25, 2022
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Mark Systems Integrated Homebuilder Management System (IHMS) is the industry's ONLY single-database, enterprise wide home builder software suite. No other home builder software gives you the power, flexibility, ease of use, and return on investment like IHMS. The premier residential construction ...


51. Electrical Estimating Software

  • Best for: Small, medium and large size businesses
  • Price:
  • Jul 26, 2022
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The WinTRF SD Electrical Estimating Software has been recognized as one of the easiest to use and implement by Electrical Contractors from all 50 states and many locations overseas. They are multi-platform products that operate in any Windows environment available. They are distributed complete and ...


52. Basepin CONNECT

  • Best for: Small, medium and large size businesses
  • Price:
  • Jul 28, 2022
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Basepin CONNECT is a construction software designed as a centralized point to access building information. With the software, team members at home, in the office, or on-site can work together in real-time and on the go.


53. MaxCon Software

  • Best for: SMBs
  • Price: starts at $25 per user/month
  • Jul 25, 2022
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MaxCon is a web based construction management solution for construction businesses of all sizes. Its capabilities include accounting and estimating, scheduling, reporting, and others. The software was designed and launched by Fortuna Logistics LLC headquartered in Florida, United States.


54. BrickControl

  • Best for: SMBs
  • Price: starts at $51 per user/month
  • Jul 28, 2022
Compare BrickControl Vs. Procore

BrickControl is a construction software developed as a cloud-based platform where businesses can manage all their projects in a simple yet efficient way.



A Buyer's Guide to Business Software Solutions

How to Evaluate and Buy Business Software
 
If you’re somehow puzzled if this article is only for a specific size of business, no, it’s not. This is for you SMEs, MNEs and start-ups software buyers. Also, we’re not talking about a specific software solution here. Whether the software solution that you’re planning to buy is for Accounting, Business Intelligence, ERP, CRM, Help Desk, Maintenance Management or other types of application, one thing is for sure; with the help of this article, you will be able to know the right process in evaluating and buying a business software solution.
 
We’ve been into the software business for years and we’re seeing a lot of nitty-gritty things that often bring confusions and hesitations to many companies looking for better software solutions. Some companies can’t afford to let go their legacy systems while a few is encountering technological snags once the new system is in place. While this is the underlying truth behind software acquisition and implementation, what’s exciting about buying a business software solution is that there is a clear and obvious proof that thousands of companies and corporations today are happy with the benefits this technology is bringing into their respective businesses.  There is a significant increase in their revenue and the growth is on-going. And it’s easy to say; many from the Fortune 500 companies are making a lot of money because of their smartly-acquired business software.
 
So, let’s get straight to the point. What should you do in order to acquire that business software that could make your organization achieve its goals? The answer to this is pretty straightforward: evaluate and buy that right business software. Yes, that’s what you need to do and here’s the best manual from ITQlick.com that could certainly help you in doing that strategically.
 
Consider the Needs of Your Organization
Let’s assume that at this point, the entire management team agreed that you are ready to invest on a certain software application. The budget has been compromised and the key persons who will be involved in the acquisition process were already identified. Therefore, it’s time to approach things the project management way.
 
Define the Project
Every business software solution is categorized base on application type, features, deployment model, market size and pricing model. Remember that our objective here is to evaluate and buy a business software product that will fit into the size and present needs of your business. So what the project management team should try to deal with first is to define the real requirements of your business exactly base on the categories set by the software industry. Moreover, by doing this activity, you are already narrowing down your search for the right solution. Now, consider bringing this list of FAQs to the project management and aim to come up with clear-cut answers.
 
  1. What type of software is needed? Is it Integrated-Suite, Best-of-Breed or Industry-Specific? Ask your CEO’s main agenda and find the perfect match from these available options.
  2. What are the core and secondary features? Are you looking for basic, advanced or hi-end features? List down the specific features per category and allow the department managers and supervisors to give their insights on this list.
  3. How are you going to deploy the system? Would it be on-premise, cloud-based, hosted, or mobile-based? Weigh these options with the help of your CIO.
  4. Are you going for Tier 1, Tier 2 or Tier 3 vendors? Their offered solutions are base on the size of their target market - SMEs, MNEs or start-ups. Seek your CFO’s advice as it is important to match your financial capacity against the cost of the solution that the providers have for you.
  5. Are you willing to pay for the perpetuity software license or a subscription-based solution is way better? How many users are there and what would be their roles in using the system? Solicit feedbacks from future end users for they know better what challenges and risks might possibly come along their way when they’re using the system.
 
Finalize the BOM or List of Requirements
After providing definite answers on the above questions, we can say that the project has already been defined. Your procurement team is now ready to do their role in the acquisition process of this solution. However, in order for them to execute their job properly, they must have the complete list of requirements - features, specifications, hardware, and the software product. In other words, the Bill-of-Materials (BOM) that is final, complete and well-prepared must be handed over to the procurement director. Needless to say, it is very important that everybody is following the company purchasing and procurement protocols at all times.  
 
Request for Proposal (RFP)
The RFP process will bring everything into formality. Since you’re more likely in a line of business that doesn’t regularly buy software products, it is of critical importance that your RFP is well-structured before you send it to your prospect solution providers.
 
Draft the RFP
An RFP that contains all the relevant information as discussed during the project management meetings will enable the providers to return back to you their proposal that is complete and substantial. Therefore, your RFP should basically contain the following:
 
Brief Introduction
  • Company Name
  • Mission and Goals
  • Purpose of the RFP (or the need for software solution)
Business Background
  • Organizational Structure
  • Current Situation (IT infrastructure, system currently in-use, system issues and desired solutions, etc.)
  • Major Objectives of the Software Purchase
Request for Specific Requirements
  • Solution Functionality
  • System Specifications
  • Vendor Company Information
  • Price Model, Service Plans, Package Options
Other Important Inquiries (if necessary)
 
Send the RFP
Well-structured RFP will bring a lot of advantages especially when the proposals from various providers are received and then subjected for review and analysis. Send your RFP to at least three to five providers (or prospects which you have already shortlisted during the project definition phase). Depending on the complexity of the solution, most vendors will send their proposal in a matter of time, which could be around 4 to 6 weeks for Integrated-Suite solution.
 
Why still send RFP?
Is there really a need for RFP if your preferred solution (like cloud-based) and the service plans or packages are already displayed on the vendor’s website? Well, yes, you still need to undergo the RFP process. For most sales people, they certainly know that those figures appearing in the vendor’s website are usually the “list price” and not the “actual price”. More importantly, the vendor’s proposal (response to RFP) will serve as your main basis for the negotiation. Therefore, sending an RFP is a strict requirement.
 
Follow up questions relevant to RFP
More often than not, questions and concerns will be raised by the vendors to whom you send the RFP. You have to entertain them with utmost professionalism. Solution providers who are seeking further clarifications relevant to the RFP are consisting of professional software experts who wants to help your organization as much as they can. Entertain them but at the same time, always be cautious when providing additional information which you know is confidential or proprietary.
 
Evaluate the Proposals
Always refer to your finalized BOM when tabulating the contents of each proposal. Part of this process is to check the features that are available from this certain vendor and to cross out those that are not. While using spreadsheet aids the tabulation process, laying down the document proposals on the table and allowing your project management team to review them one by one should always be conducted. Evaluating the proposals in full force can help strengthen your decision-making process. Have another round of brain-storming session and come with the name of your preferred solution provider.
 
When selecting the final vendor, always promote the best interest of your organization. Consider answering these questions with full sincerity.
 
  1. Which vendor can provide the long-term benefits to your organization?
  2. Which vendor can provide the best and honest service from acquisition to full implementation?
  3. Which vendor is willing to devote most of its time in better serving its client?
 
Contact this solution provider and in your own strategic approach, try to get the answers to those three important questions above. In most cases, vendor who really wants to prove its craft will offer product demos on a higher level. Others will even invite you to check their already deployed and working systems. Feel free to connect with this type of vendor. Conduct simulation and testing, be it a cloud-based or on-premise solution. Examine all aspects and angles especially those that your project management team want to really know in-depth. For as long as it could help you arrive at a better decision, consider doing all the options available – for the interest of the organization.
 
Enter the Negotiation Process
Most solutions providers can be flexible in terms of pricing. Although the final say is oftentimes on the mouth of the sales person from the vendor’s side, a good negotiation process can always deliver a win-win situation to both parties involve. While negotiation sometimes cannot be settled in one sitting session, always be honest with your intentions whenever negotiating with your provider. If it’s about your budget, justify it with clarity. If it’s about their service plans, tell them what’s lacking or missing on their solution. At the end of the day, the most important event that should happen is that both of you are shaking hands because of a well done negotiation process.
 
Seal the Contract
So what are you going to do on a contract that involves a significant amount of investment? There are three project management approaches for this.
 
  1. Pass the ball to you legal team. They know what to do and more or less they will tell you if there is something wrong with the contract. Give them enough time to review before they affix their signature and then finally seal the contract.
  2. Hire a consultant base on the technical aspect that you want to clarify in the contract. If it’s the Scope of Work (SOW), a software implementation expert is the right person. If it is related to complex legal terms and conditions, a lawyer can help. If it has something to do with money, invite an accountant to conduct a thorough review and computation if necessary.
  3. Always consider consulting your project management team. Remember that the CIO, CFO and CEO are all team members. They will be the signatories and they know what’s best for the interest of the company when signing a contract agreement.
 
From evaluation to buying stage, it is important that the project manager must take full responsibility of monitoring all the works identified and distributed among team members. This is why delegating the right project manager is also an important consideration when buying a business software solution. And again, ITQlick.com wants to emphasize that whatever the size of your company is, using the project management approach will always lead you into a better outcome – that is getting what you paid for the right business software solution. 

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Author - Shlomi Lavi

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Shlomi Lavi is an entrepreneur and founder of ITQlick.com. He holds a Bachelor of Science (B.Sc.) in Information Systems Engineering from Ben Gurion University in Israel. Shlomi brings 17 years of global IT and IS management experience as a consultant and implementation expert for small, medium and large-sized (global) companies. Shlomi’s goal is to share the best knowledge and news about information systems so you can make smarter buying decisions for your business.