collectiveFleet Review - why 4.3 stars?

collectiveFleet Review
ITQlick Score: 75/100
ITQlick Rating: (4.3/5)
Pricing: 8/10 - high cost
Category: Fleet management -> collectiveFleet
Ranking:Ranked 97 out of 316 Fleet management systems
Company: Collective Data
Typical customers: Large business
Platforms: Desktop, Mobile, Cloud
Links: collectiveFleet pricing, collectiveFleet alternatives

Shlomi LaviShlomi Lavi / updated: Mar 24, 2022

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What is collectiveFleet and its features?

CollectiveFleet offers a fleet & asset management solution. The software is designed to improve fleet productivity through better preventative maintenance, parts & inventory management as well as resource utilization and deployment.

Collective Data addresses organizations that need mission critical fleet and equipment management solutions. The company’s objective is to provide software that improves long term productivity, while ensuring it is scalable to meet the growth of the organization as well as any change in requirements.

What is collectiveFleet rating?

The rating of collectiveFleet is 4.3 stars out of 5 and the total score is 75 out of 100. The rating score is based on our unbiased data-based algo. Learn more - rating methodology page.

Who uses collectiveFleet?

CollectiveFleet addresses the Transportation, Construction, Utilities & Energy Production, as well as Government sectors. The product is scalable for any business size and is offered as an on premise and cloud based solution which can be hosted by the customer or by a third party hosting provider.

CollectiveFleet is best for companies looking for flexible and configurable fleet management systems. It is designed to incorporate industry best practices, but due to its modular design it also allows companies to easily configure the system and customize it to meet business requirements. There is mobile device access of the application as well which is critical for managing mobile fleets to allow real time update & tracking.

In addition the system is designed to be scalable to grow with a company whether it has a small or large enterprise fleet. Finally CollectiveFleet also allows integration to multiple third party software and if required a custom designed interface can be developed for any other software that it does not support.

Customers include Green Mountain Power, Star West Satellite, Croell Redi-Mix, Columbia Helicopters, NJCU Fleet Services, Emergycare and Benton County, Oregon

Is it easy to use?

Yes, collectiveFleet makes it fairly easy to use. This product is user friendly and intuitive.

Is collectiveFleet cloud-based?

Yes, they offer cloud based hosting, which means IT resources are retrieved through web-based tools and applications and you don't need to buy servers and additional hardware equipment.

Can it be used on mobile?

Yes, you can access collectiveFleet on your mobile/smart phone.

Is collectiveFleet the best Fleet management system?

collectiveFleet is ranked 97 out of 316 software in their category (Fleet management systems).

What are their main features and functionalities?

CollectiveFleet provides a comprehensive fleet maintenance management system that works well with transportation industry fleets and includes support for warranties, employee certifications, vehicle & equipment assignment, as well as accidents & claims.

The solution supports fleet right sizing for identification & management of over or under utilized vehicles. This allows for better vehicle & equipment management to extend their life while also reducing operational costs. In addition information about fuel, location, inventory and repair history is all unified along with pre & post trip inspections. Finally DOT & OSHA inspections are easily managed in the software.

The Solution helps Utilities companies by allowing them to manage in addition to vehicles such things as substations & electrical equipment as well as ensures that all necessary licenses & certifications are maintained. In addition Construction companies can utilize CollectiveFleet to manage heavy equipment with support for upfitting & disassembly, resource allocation, job site costing & equipment component tracking.

For public sector fleets the focus is on improved efficiency with greater accountability while controlling spending and meeting budgets. This is achieved through inspections, certifications, replacement budgeting, asset depreciation as well as maintenance scheduling.

There is an optional CRM module that can be used by companies providing repair and maintenance services for fleets so that they can effectively manage, validate, and report on services provided to each of their customers. Additionally there is an Extended Asset Management module that allows organizations to track any physical asset that includes power lines, HVAC units, generators, computers, etc. that need location management, life cycle costs & maintenance schedules to be supported.

Finally CollectiveFleet includes standard reports for analysis as well as the option to generate ad hoc reports using an inbuilt report editor.

What are collectiveFleet's pros? (5 Pros)

  • Mobile device access of the application is supported by CollectiveFleet
  • CollectiveFleet is scalable to meet the requirements of any size of company fleet
  • The software can integrate with third party software and the vendor can provide a customized integration interface for those applications it does not currently support
  • The product supports user driven customization requirements
  • CollectiveFleet provides both an on premise as well as cloud based solution

What are collectiveFleet's cons? (5 cons)

  • CollectiveFleet does not offer a free trial or guarantee period for the product
  • There are no social collaboration tools provided as part of CollectiveFleet
  • The product does not provide advanced Business Intelligence and Analytics tools for reporting
  • CollectiveFleet does not support vehicle rental & leasing
  • There is no support for environmental standards such as greenhouse gas emissions tracking in the product

Who are their main alternatives?

The main competitors for CollectiveFleet are Fleet Maintenance Pro and TMT Fleet Maintenance.

Fleet Maintenance Pro handles the maintenance management requirements of company vehicles. The product supports work order management for service needs, regular maintenance scheduling, as well as inventory management for vehicle spare parts. There are also regular scheduled inspections to review the need for preventive maintenance to avoid possible breakdowns, along with costing analysis to track maintenance & fuel expenses to determine fleet profitability.

CollectiveFleet on the other hand is available as both on premise as well as web enabled applications with an integrated asset management system to track vehicle information, service histories, as well as investment & maintenance costs. While it includes many of the features of CollectiveFleet, it can also track vehicle accidents, estimated & actual repair costs, as well as flag drivers for safety track records and future deployments.

Then there is TMT Fleet Maintenance which also offers on premise and cloud based services. However the product can manage both internal repair workshops, as well as external maintenance providers especially for those vehicles under warranties. Additionally the product provides dashboards to track service technician productivity based on vehicle servicing results, as well as maintenance scheduling to determine impact on a business’s operations.

CollectiveFleet in comparison provides a reporting module with a library of standard reports as well as a report designer for customized requirements. While it does not handle external repairs management it does however provide certified integrations to a number of third party applications.

What is the cost of collectiveFleet?

What is the REAL total cost of implementation? on top of the total cost of licenses which is easy to calculate you need to add the cost of training, customization, data migration, and other "hidden cost". ITQlick pricing score is 8 out of 10 (10 is most expensive). Find here the REAL total cost breakdown for collectiveFleet

What should you ask Collective Data during a demo session? (65 questions)

Schedule a demo with collectiveFleet and access 65 must ask questions for the vendor while watching collectiveFleet in action. Visit the vendor's website here.

List of categories

Fixed Asset Accounting
Document Management
Asset Tracking
Asset Tracking
Maintenance Inventory Management
Preventive Maintenance
Work Order Management
Fleet management

List of features

Asset Management
Calendar Management
Category Customization
Condition Assessment
Custom User Interface
Customizable Functionality
Customizable Reports
Inventory Management
Key & Lock Management
Maintenance Management
Multiple Locations
Preventive Maintenance
Reporting & Analytics
Work Order Management
Container / Lot Tracking

collectiveFleet Vs. Alternatives

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Odessa P...
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$45 per vehicle/month


Shlomi Lavi

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Shlomi holds a Bachelor of Science (B.Sc.) in Information System Engineering from Ben Gurion University in Israel. Shlomi brings 15 years of global IT and IS management experience as a consultant, and implementation expert for small, medium and large size (global) companies.