OptiView Vs GoFileRoom (Jul 2020)

OptiView Vs. GoFileRoom: Which is better?

Shlomi Lavi / Jul 21, 2020

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Looking for the right Document Management solution for your business? buyers like you are primarily concerned about the real total implementation cost (TCO), full list of features, vendor reliability, user reviews, pros and cons. in this article we compare between the 2 software products:

Vendor comparison

Advanced Processing & Imaging Inc.: For nearly two decades, Advanced Processing & Imaging (API), has been developing software solutions that help organizations reduce operating expenses and increase productivity through more efficient business execution and reduced dependency on paper-based processes. API solutions automate the classification, retrieval, and distribution of documents required to power daily business operations. Our tools work with existing line of business applications to automate workflows and present information relevant for the task at hand, without the need to search for it!

Thomson Reuters Accelus: Thomson Reuters Accelus provides technologies and solutions that enable firms to manage business risk and drive business value.Thomson Reuters Accelus provides technologies and solutions that enable firms to manage business risk and drive business value. As a comprehensive suite of solutions built to address the GRC challenges of legal, compliance, audit, and risk management professionals, Thomson Reuters Accelus connects the capabilities of the heritage businesses of Complinet, World-Check, Paisley, Oden, Westlaw Compliance Advisor, and EDGARfilings. This powerful, connected suite of solutions addresses the goal of integrated GRC by delivering proactive insight into legal and regulatory changes, dynamically connecting intelligent information with business experts, and empowering informed choices by providing greater visibility and transparency into business risk.

Pricing/cost comparison

The real cost of Document Management software includes the software license, subscription fees, software training cost, customization cost, required hardware, and the cost of maintenance & support and other related services. It's critical that you account for all of these costs to gain an understanding of the system's "total cost of ownership". We prepared a total cost calculator for OptiView TCO and GoFileRoom total cost to help with the total cost of ownership calculation.

OptiView price Starting from $49 per month , on a scale between 1 to 10 OptiView is rated 4, which is lower than the average cost of Document Management software. GoFileRoom price Starting from $3,950 per user/year , when comparing GoFileRoom to their competitors, the software is rated 4 - lower than the average Document Management software cost.

Bottom line: OptiView cost is around the same cost of GoFileRoom.

Features and functionality

As with any business software solutions, it’s important to consider the features & functionality. The tool should support the processes, workflows, reports and needs that matter to your team. To help you evaluate this, we've compared OptiView Vs. GoFileRoom based on some of the most important and required Document Management features.
OptiView: Access and retrieval from anywhere, Archiving and Retention, Document Check-In/Check-Out, Document Indexing, Document Tagging, Document Versioning, Edits Tracking, Full Text Searching, ..
GoFileRoom list of features include the following: Access and retrieval from anywhere, API Availability, Archiving and Retention, Automated Version Control, Collaboration Management, .

Target customer size

The software is a viable solution for businesses of all sizes and there is also no restriction on industrial affiliation. The software is a viable solution for businesses of all sizes hailing from a variety of industries.