Compare OptiView and Zoho Docs - Sep 2022

Shlomi Lavi

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Bottom Line: Which is Better - OptiView or Zoho Docs?

Zoho Docs is more expensive to implement (TCO) than OptiView, and OptiView is rated higher (90/100) than Zoho Docs (80/100). OptiView offers users more features (13) than Zoho Docs (12). There is a clear winner in this case and it is OptiView!

Looking for the right Document Management solution for your business? Buyers are primarily concerned about the real total cost of implementation (TCO), the full list of features, vendor reliability, user reviews, and the pros and cons. In this article we compare between the two software products:

Advanced Processing & Imaging Inc. Vs. Zoho Docs

Advanced Processing & Imaging Inc.: For nearly two decades, Advanced Processing & Imaging (API), has been developing software solutions that help organizations reduce operating expenses and increase productivity through more efficient business execution and reduced dependency on paper-based processes. API solutions automate the classification, retrieval, and distribution of docume...

Zoho Docs: Zoho.com offers a comprehensive suite of award-winning online business, productivity & collaboration applications. Customers use Zoho Applications to run their business processes, manage their information and be more productive while at the office or on the go, without having to worry about expensive or outdated hardware or software.

Who is more expensive? OptiView or Zoho Docs?

The real total cost of ownership (TCO) of Document Management software includes the software license, subscription fees, software training, customizations, hardware (if needed), maintenance and support and other related services. When calculating the TCO, it's important to add all of these ”hidden costs” as well. We prepared a TCO (Total Cost) calculator for OptiView and Zoho Docs.

OptiView accurate pricing info is available upon request (they don't share it publicly), however , On a scale between 1 to 10 OptiView is rated 4, which is lower than the average cost of Document Management software. Zoho Docs price starts at $4 per user/month , When comparing Zoho Docs to its competitors, the software is rated 6 - similar to the average Document Management software cost.

Bottom line: Zoho Docs is more expensive than OptiView.

Which software includes more/better features?

We've compared OptiView Vs. Zoho Docs based on some of the most important and required Document Management features.

OptiView: this software is considered "feature-rich" with more than 10 important features, here is a partial list: Access and retrieval from anywhere, Archiving and Retention, Document Check-In/Check-Out, Document Indexing, Document Tagging, Document Versioning, Edits Tracking, Full Text Searching.

Zoho Docs: API Availability, Archiving and Retention, Collaboration Management, Custom User Interface, Document Assembly.

Target customer size

The software is a viable solution for businesses of all sizes and there is also no restriction on industrial affiliation. ZOHO Docs is best for small to medium businesses in small to large enterprises across multiple industries.