Compare RoomKey PMS and AppFolio - May 2022

Shlomi Lavi

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Bottom Line: Which is Better - RoomKey PMS or AppFolio?

RoomKey PMS is more expensive to implement (TCO) than AppFolio, and AppFolio is rated higher (95/100) than RoomKey PMS (84/100). AppFolio offers users more features (27) than RoomKey PMS (4). There is a clear winner in this case and it is AppFolio!

Looking for the right Property Management solution for your business? Buyers are primarily concerned about the real total cost of implementation (TCO), the full list of features, vendor reliability, user reviews, and the pros and cons. In this article we compare between the two software products:

RoomKey Vs. AppFolio

RoomKey: RoomKey starts with powerful Hotel Software. The RoomKey hotel management system is a cloud-based Property Management System, and, related hotel marketing and online products and services to the global hospitality industry. RoomKeyPMS is easy-to-use for front-desk staff, yet provides robust management reporting with live 24/7 Signature Support, and...

AppFolio: AppFolio provides cost-effective, web-based property management software that allows residential property managers to more effectively market, manage and grow their business. Our online property management software includes complete accounting and property management functionality with the ability to email work-orders, owner statements and resident...

Who is more expensive? RoomKey PMS or AppFolio Property Manager?

The real total cost of ownership (TCO) of Property Management software includes the software license, subscription fees, software training, customizations, hardware (if needed), maintenance and support and other related services. When calculating the TCO, it's important to add all of these ”hidden costs” as well. We prepared a TCO (Total Cost) calculator for RoomKey PMS and AppFolio Property Manager.

RoomKey PMS price starts at $3 per room/month , On a scale between 1 to 10 RoomKey PMS is rated 4, which is lower than the average cost of Property Management software. AppFolio Property Manager price starts at $1.40 per unit/month , When comparing AppFolio Property Manager to its competitors, the software is rated 2 - much lower than the average Property Management software cost.

Bottom line: RoomKey PMS is more expensive than AppFolio Property Manager.

Which software includes more/better features?

We've compared RoomKey PMS Vs. AppFolio based on some of the most important and required Property Management features.

RoomKey PMS: Automatic Data Backup, Email Owner Statements, Maintenance Overview, Move Management.

AppFolio Property Manager: Automatic Data Backup, Automatic Property Mapping, Customizable Applications, Easy Data Migration, Email Owner Statements.

Target customer size

RoomKey PMS is best for any size of business or enterprise in the hospitality industry including hospitality properties such as hotel management companies, reservation websites, hotel chains, motels, B&B (bed and breakfast), boutique hotels, inns, and resorts. The web-based property management software is best for medium and small business owners.