DonorPerfect Pricing - why 4/10?

DonorPerfect Review
ITQlick Score: 97/100
ITQlick Rating: (4.5/5)
Pricing: 4/10 - average cost
Category: Non-Profit -> DonorPerfect -> DonorPerfect pricing
Ranking:Ranked 2 out of 87 Non-Profit systems
Company: DonorPerfect
Pricing: starts at $99 per month
Typical customers: Small, medium and large size businesses
Platforms: Desktop
Links: DonorPerfect review, DonorPerfect alternatives
Shlomi LaviShlomi Lavi / Oct 14, 2021

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What is DonorPerfect's cost rating? (4/10)

DonorPerfect has an elaborate pricing system. Its pricing includes a Lite plan, Express plan, Essentials plan, Premier plan, and an Enterprise plan.

Its Lite plan costs $99/month for 1000 constituents records. Its features include; API access, document storage, unlimited user, live webinar training, among many other features.

An Express plan costs $179/month and has a constituent record of 2500. Its features include the many capabilities of a Lite plan, email integration, and dynamic screen editor.

With 7500 constituents recorded, An Essentials Plan costs $299/month. Its features include Express plan features, QuickBooks integration, automated workflows, an advanced event tracking system, and auction management.

With a Premier plan, users have access to task managers, crowdfunding, and advanced online forms. It costs $499 per month and has a constituent record of 25000.

An Enterprise plan costs $799 per month and has a constituent record of 75000. It has features like; enterprise-level reporting and direct mail segmentation.

When comparing DonorPerfect to its competitors, on a scale between 1 to 10, DonorPerfect is rated 4, which is less expensive than the average Non-Profit software cost, read the article below in order to calculate the total cost of ownership (TCO), which includes: customization, data migration, training, hardware, maintenance, upgrades, and more.

Nonprofit Software Price Ranges

Non Profit organizations would have to pay between $0 and $85 a month for base subscriptions of Nonprofit software. The pricing model is generally in per month/per user form, unless otherwise stated by the offering vendor. There are other features that the software vendor can offer as well, such as Peer-to-peer fundraising services, Form for donation, and pledge management. Nonprofit software cost prices based on the workforce size of the company are as follows:

  • Small non profit organizations can expect to pay between $19 and $94 for Nonprofit Software. For example, Bloomerang pricing goes for $19 per month, Gabriel Church Management cost price for $20 a month, and Aplos Fund Accounting for $59 monthly. Furthermore, FastFund Accounting pricing starts at $42 a month, and its Premium plan at $94 per month. IconCMO cost price goes for $35 a month, and ShelbyNext Financials costs $79 per month.
  • Mid-sized organizations would have to pay between $150 and $585 for Nonprofit software. For instance, Tangicloud pricing starts at $199 a month, NonProfit+ at $585 per month, and DonorExpress at $150 a month. Other vendors include Orange Leap On Demand, which has a cost price of $199, DonateNow, which goes for $200 per month, and the pricing for Shepherd Staff nonprofit software is $499 one-off payment.
  • Large organizations can expect Nonprofit software to cost up to $16000. For example, DENALI FUND+ Accounting goes for $1999 one-time cost price, Serenic Navigator for NPO has a one-off license of $16000, and AccuFund Accounting Suite has a cost price of $2995. Other vendors include Banyon Fund Accounting, which outrightly charges $2500, Talisma Fundraising, a one-time fee of $8000, and Blackbaud Raisers Edge NXT pricing goes for $4000 annually.

The best of breeds under Nonprofit software have peculiar price ranges as well, and they as follows:

  • Advocacy Software Users can expect to pay $49-$149 a month for Advocacy software. NeonCRM pricing, for example, starts at $49 a month, with Essentials and Impact plans costing $99 and $149 per month. DonorPerfect Fundraising Software cost price starts at $89 per month, Argenta goes for $149, and CharityProud at $75 monthly.
  • Alumni Management Software Alumni Management Software products typically have price points between $0 and $299 a month. For illustration, Raklet Essentials cost price goes for $59 per month, with Free and Professional plans, which cost $0 and $119 a month. MobileCause Basics pricing starts at $249 per month, MemberClicks Level 1 at $299 for each month, and EveryAction at $109 a month. Furthermore, GiveGab has a cost price of $99 a month, Flipcause Starter plan goes for $100 per month.
  • Grant Management Software Grant Management Software units have a price range of $15-$85 a month. Fluxx Premium costs $15 a month, with a Prospecting plan, which goes for $40 a month. Foundant for Grantmakers starts at $75 per month, Eleo at $39 a month, and Sumac for $85 per month.
  • Association Management Software Users would have to pay up to $490 per month for Association Management software. For example, Bitrix24 pricing starts at $12 a month, with other plans such as CRM+ and Standard, which cost $36 and $51 a month. Findjoo begins at $50 a month, Mobilize at $49 per month, and Member365 at $149 monthly. Furthermore, Novi AMS cost price starts at $490 a month, TidyHQ at $79 per month, and 4aGoodCause at $84 monthly.
  • Online Fundraising Platforms This software has price points within $10 and $300 a month. For example, Donarius pricing starts at $48 a month, Auctria at $300 per month, and easyTithe costs $10 monthly. Furthermore, Donately pricing begins at $588 a year, Kindrid at $15 a month, and BiddingOwl at $249 a month. Also, MightyCause is free, but has an Advanced plan for $99 a month; DoJiggy Crowdfunding pricing goes for $399 a month, Its Events Pro, Golf Pro, and Donations plans cost $299, $299, and $39 a month, respectively.

What is the cost breakdown of Non-Profit implementation?

When it comes to selecting Non-Profit tools, buyers are primarily concerned about the cost. In fact, it is the cost that determines whether a potential buyer would go with the product. True, there is no one-size-fits-all formula to determine the “worth” of a business application, but as a software buyer, you want to make sure you get the best value for your money, without having to dig a big hole in your pocket.

Understanding the exact price of a Non-Profit system isn't easy as the overall cost of software includes the cost of a license, subscription fees, training, customization, hardware, maintenance, support, and other related services. It's essential to take into account all of these costs to gain an understanding of the system's "total cost of ownership."

What are the typical Non-Profit pricing models?

There are primarily three common pricing models – Perpetual License, Subscription, and Commercial Open Source.

  • Subscription/Software-As-A-Service: - Relevant for DonorPerfect
    Under this pricing model, the system is accessed over the internet, as opposed to installed on-premises. The payment is made either on a per user basis or subscription basis. Ideally, customers are required to pay a recurring monthly fee until a specific period for using the tool. Subscription pricing model is more common with Software-as-a-Service (SaaS) apps.
  • Upfront cost for customization and integration is less compared to perpetual license cost because there is not much flexibility with SaaS systems in this area.
  • Recurring cost is greater as customers are required to make monthly payments as a subscription fee. Additionally customers using premium support services must pay an extra fee.
  • All in all, the total cost of ownership in the both cases is almost the same and may span over a period of 7-10 years, though you may have to pay a higher perpetual license fee upfront. The total cost may vary from starter to mid range to enterprise level apps in both cases.
  • Perpetual license: - Relevant for DonorPerfect
    A common pricing model for on-premise applications, perpetual license requires a customer to pay an upfront sum to own the tool or other intellectual property on-premises for a fixed term.
  • Upfront cost involves the fee for installation, customization, and integration with existing systems, besides perpetual license fee.
  • Recurring cost is low in this pricing model and may include the cost for updates, maintenance, upgrades, and patches. Some vendors do offer premium support services, which come for an extra price.
  • Commercial open source: Not relevant for DonorPerfect
    The customer can acquire the system free of cost without having to incur any upfront license fee. As a customer, you’re solely responsible for the ongoing maintenance, upgrading, customization, and troubleshooting of the application to meet your specific needs. You are on your own for providing end-user support, since you are not locked in with a vendor-supplied system solution.

How much would it cost to customize DonorPerfect? (and is it relevant)

If you need specific features in your system catering to your specific business requirements, the vendor will charge customization cost, depending on your needs and feature requirement. Ideally customization cost is more complex to calculate compared to licensing cost.

Some apps allow you to easily combine data from multiple sources, without any complicated query requirements, while some others can be embedded into different applications to provide enhanced reporting. If you seek products that support customizable dashboards and predictive analysis to identity possible trends and facilitate decision making, you may have to pay higher for all the customization features.

Additionally, the following factors may affect the cost of customization:
  • User interface changes
  • Configurable dashboards
  • Data elements required for tracking
  • Forms to collect additional data
  • Dashboard, management and operational reports that are needed.
  • Workflows and how complex they are
  • Forms to collect additional data
Here are some questions to answer: How much customization is needed? How many systems do you want to integrate to? Does your company work like industry standards or does it have its own customized processes? What kind of special reports are needed?

In order to calculate the cost of customization you can use the following estimates:

  • Minimal customization - integrate with 1-2 systems: $2,500
  • Standard customization - integrate with 3-5 systems: $10,000
  • Fully customized system - integrate with more than 5 systems: $25,000

Cost of data migration when migrating to DonorPerfect? Relevant for DonorPerfect

Most companies opt for data migration services from a vendor, which raises the cost of product ownership. If you choose to transfer data on your own, you can avoid paying the cost of data migration.
Data migration cost depends on the amount of data to be transferred, your current software, availability of migration tools, complexity of data, and gaps between the existing system and the new system.

If your data is stored in Excel spreadsheets, then it may incur you a lot of time and money to migrate data from Excel.
By involving a business services provider in data migration, you are asking them to offer additional services, for which you may have to pay extra.

As a rule of thumb the cost of data migration depends on how many records you want to migrate. Records can include the number of customers, invoices, financial transactions, products, versions, etc. Here is a list you can use as a rule of thumb:

  • 1,000 records: $500
  • 10,000 records: $2,500
  • 100,000 records: $10,000
  • 1,000,000+ records: $25,000

What is the cost of training for DonorPerfect? Relevant for DonorPerfect

As a buyer, you are required to pay extra for in-person training, though some vendors offer web-based solutions as part of the package. The cost may involve end-user training, video/self, group, department, and training the super users.

The cost is mainly derived from the approach that you select for your organization:
  • End-user training
  • Group/Department
  • Video /self
  • Train the trainer/super user

Here are some questions to answer: How many groups (different departments, usages, type of users) are needed?

In order to calculate the cost you can use the following estimates:

  • 1-2 Sessions: $500
  • 3-4 Sessions: $1,500
  • 5-7 Sessions: $2,500
  • 8-10 Sessions: $5,000

How DonorPerfect pricing compares to alternative Non-Profit solutions?

When comparing DonorPerfect to alternative systems, on a scale between 1 to 10 DonorPerfect is rated 4, which is less expensive than the average Non-Profit cost.
There are many nonprofit software alternatives to DonorPerfect; some include; Classy, Kindful, Bloomerang, and many others. Here is how it compares with these alternatives:
  • Functionality: Based on their functionality, DonorPerfect has a lesser number of features when compared to its close competitors like Kindful. The software lacks some features like In-Kind Gift Entry, Household relationship tracking, etc.
  • Customer/Industries: The fundraising system fits nonprofit organizations of any size. They are suitable for organizations serving local areas or big organizations like UNESCO. Also, they are suitable for all industries that need to raise funds.
  • Costs: DonorPerfect is low-cost compared to its alternatives. It is cost rated 2/5 (1= low-cost, 5= high-cost) by the ITQlick expert team. DonorPerfect has its lowest license price as starting price at $99 per month. Bloomerang license starting price is $99 per month, while Kindful is $100 per month. Also, Bloomerang and DonorPerfect offer a free trial, while Classy and Kindful do not offer this.
  • Cloud-based/ On-premise: Kindful, DonorPerfect, Bloomerang, and Classy are all cloud-based fundraising software.
  • Support: of the four software, DonorPerfect offers the most elaborate support system. It has a knowledge base, email/help desk, phone support, 24/7 live rep, and chat. In relation, Bloomerang does not have a 24/7 live rep and chat, while Classy and Kindful also do not have a 24/7 live rep.
  • Scalability: Small scale, midsize or large fundraising specifications can use any of the four software. In terms of scalability, DonorPerfect alternatives are scalable.

How can the team at ITQlick help?

The science of TCO (total cost of ownership) may not be easy to calculate. If you seek to get detailed info about the TCO, get in touch with ITQlick experts. Contact us today and get up to date, detailed quotes.

Author

Shlomi Lavi

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Shlomi holds a Bachelor of Science (B.Sc.) in Information System Engineering from Ben Gurion University in Israel. Shlomi brings 15 years of global IT and IS management experience as a consultant, and implementation expert for small, medium and large size (global) companies.