ePASS Pricing Guide (Apr 2022)

ePASS Review
ITQlick Score: 89/100
ITQlick Rating: (3.7/5)
Pricing: 5.2/10 - average cost
Category: Retail & POS -> ePASS -> ePASS pricing
Ranking:Ranked 24 out of 430 Retail & POS systems
Company: Bravura Solutions
Pricing: starts at $18.50 per license
Typical customers: Start up, Small business, Medium business
Platforms: Desktop
Links: ePASS review, ePASS alternatives
Shlomi LaviShlomi Lavi / Apr 11, 2022

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Is ePASS expensive?

ePASS is about the same cost as the industry average.

When comparing ePASS to their competitors, on a scale between 1 to 10 (10 is the most expensive to implement), ePASS is rated 5.2. ePASS offers few flexible plans to their customers with the basic cost of a license starting from $18.50 per license. Read the article below in order to calculate the total cost of ownership (TCO), which includes: customization, data migration, training, hardware, maintenance, upgrades, and more.

You can leave your contact information with us to get a free custom quote with a breakdown of cost for your business needs.
You can also find here pricing information from ePASS's website.

Retail POS Price Range

Most retail point of sale products in the market have pricing based on the number of users, physical locations, machines, or sales outlet. Most products are priced per month, and their pricing can be divided into three tiers, starting from $29 to $39, $39 to $75, and then $75 upwards.

These are the price ranges for basic offerings of most vendors; hence, premium offerings which come with more features cost more. For example, Ricochet pricing starts from $99 per month, KORONA costs about $49 per month, and WooPOS pricing starts from $29 per month. Perpetual licences can also be bought for some retail POS software. An example is RetailEdge which can be bought with a one-time fee of $449.

In addition, retail POS vendors target different organization sizes, so business size determines the price.

  • Small Businesses that are looking for a retail POS system can expect to pay between $25 to $50 on a monthly basis. For instance, Epos Now pricing starts from $39 per month, and ThriftCart starts from $50 per location, per month. Meanwhile, some products have freemium plans for small business, while some products are completely free. For example, HadePay is 100-percent free to use.
  • Medium Businesses can expect pricing points between $50 to $120 for a retail POS system monthly. For example, Heartland Retail pricing starts from around $99 per month, LightSpeed POS from $69 per month, and Realtime Cloud from around $80 per month. The number of user accounts paid for on each plan can also attract discounts, depending on the pricing terms from each vendor.
  • Large Businesses can expect prices that fall between the range of $120 to $500 for a retail POS system monthly. For example, RUnit Realtime Cloud pricing starts from $258 per machine monthly, WinWard System Five from around $125 per month, and Epicor Retail Solutions costs around $350 per month for each user account. However, many vendors do not disclose their pricing for large businesses so as to enable them to adjust their pricing based on the need of each organization.

Here are some Retail POS best of breeds and their price ranges are as follows:

  • Retail Management Software Retail management products can be divided into three tiers, and the price ranges for each tier are $28 to $39, $39 to $83, and $83 above. Also, most retail management products are priced on a monthly basis per user or physical location managed with the software. For example, Quant Retail pricing starts from $180 per user monthly, PHP Point of Sale from $39 per month, and POSExpress costs up to $190 per month.
  • iPad POS Most iPad POS products in the market are priced per user or per usage based on a monthly basis. Their price points fall into two tiers, starting from $0 to $30, and then $30 to $85. For example, TillPoint pricing starts from $29 per month, Ambur POS from around $60 per month, and Loyverse pricing starts from $0.01 per usage every month. Meanwhile, some iPad POS software have perpetual licenses that can be bought with a one-time fee; an example is Digital Dining which costs $10,000.
  • Bar POS Software Bar POS products in the market can be divided into two tiers, with each having a different price range depending on the robustness of features. The price ranges fall within $15 to $40 and $40 to $85. For example, BePOZ Point of Sale pricing starts from $69 per month, HarbourTouch POS from $29 per month, and Unicenta from $49 monthly.
  • Restaurant POS Software For a restaurant POS software, users can expect to pay between the ranges of $50 to $100 above per user, table, or managed location. For example, SpotOn Restaurant pricing starts from $65 monthly, Toast POS from $79 per month, and Upserve POS pricing is around $59 monthly. However, most products may incur extra one-time fees that fall between $2,000 to $7,000 because they require additional hardware equipment to run.
  • Retail Management POS Most Retail Management POS software in the market are priced on a per-user, per-month basis, and their price can fall between three ranges, from $0 to $50, $50 to $100, and then $100+ upwards. For example, Lavu pricing starts from $69 per month, PoinOS from $39 per user monthly, and TouchBistro from around $70 per user monthly.

What is the cost for Retail & POS implementation?

When it comes to selecting Retail & POS system, buyers are primarily concerned about the cost. In fact, it is the cost that determines whether a potential buyer would go with the product. True, there is no one-size-fits-all formula to determine the “worth” of a business application, but as a software buyer, you want to make sure you get the best value for your money, without having to dig a big hole in your pocket.

Understanding the exact price of a Retail & POS system isn't easy as the overall cost of software includes the cost of a license, subscription fees, training, customization, hardware, maintenance, support, and other related services. It's essential to take into account all of these costs to gain an understanding of the system's "total cost of ownership."

What are the typical Retail & POS pricing models?

There are primarily three common pricing models – Perpetual License, Subscription, and Commercial Open Source.

  • Subscription/Software-As-A-Service: - Relevant for ePASS
    Under this pricing model, the system is accessed over the internet, as opposed to installed on-premises. The payment is made either on a per user basis or subscription basis. Ideally, customers are required to pay a recurring monthly fee until a specific period for using the tool. Subscription pricing model is more common with Software-as-a-Service (SaaS) apps.
  • Upfront cost for customization and integration is less compared to perpetual license cost because there is not much flexibility with SaaS systems in this area.
  • Recurring cost is greater as customers are required to make monthly payments as a subscription fee. Additionally customers using premium support services must pay an extra fee.
  • All in all, the total cost of ownership in the both cases is almost the same and may span over a period of 7-10 years, though you may have to pay a higher perpetual license fee upfront. The total cost may vary from starter to mid range to enterprise level apps in both cases.
  • Perpetual license: - Not relevant for ePASS
    A common pricing model for on-premise applications, perpetual license requires a customer to pay an upfront sum to own the tool or other intellectual property on-premises for a fixed term.
  • Upfront cost involves the fee for installation, customization, and integration with existing systems, besides perpetual license fee.
  • Recurring cost is low in this pricing model and may include the cost for updates, maintenance, upgrades, and patches. Some vendors do offer premium support services, which come for an extra price.
  • Commercial open source: Not relevant for ePASS
    The customer can acquire the system free of cost without having to incur any upfront license fee. As a customer, you’re solely responsible for the ongoing maintenance, upgrading, customization, and troubleshooting of the application to meet your specific needs. You are on your own for providing end-user support, since you are not locked in with a vendor-supplied system solution.

How much would it cost to customize ePASS? (and is it relevant)

If you need specific features in your system catering to your specific business requirements, the vendor will charge customization cost, depending on your needs and feature requirement. Ideally customization cost is more complex to calculate compared to licensing cost.

Some apps allow you to easily combine data from multiple sources, without any complicated query requirements, while some others can be embedded into different applications to provide enhanced reporting. If you seek products that support customizable dashboards and predictive analysis to identity possible trends and facilitate decision making, you may have to pay higher for all the customization features.

Additionally, the following factors may affect the cost of customization:
  • User interface changes
  • Configurable dashboards
  • Data elements required for tracking
  • Forms to collect additional data
  • Dashboard, management and operational reports that are needed.
  • Workflows and how complex they are
  • Forms to collect additional data
Here are some questions to answer: How much customization is needed? How many systems do you want to integrate to? Does your company work like industry standards or does it have its own customized processes? What kind of special reports are needed?

In order to calculate the cost of customization you can use the following estimates:

  • Minimal customization - integrate with 1-2 systems: $2,500
  • Standard customization - integrate with 3-5 systems: $10,000
  • Fully customized system - integrate with more than 5 systems: $25,000

What is the data migration cost of ePASS? Relevant for ePASS

Most companies opt for data migration services from a vendor, which raises the cost of product ownership. If you choose to transfer data on your own, you can avoid paying the cost of data migration.
Data migration cost depends on the amount of data to be transferred, your current software, availability of migration tools, complexity of data, and gaps between the existing system and the new system.

If your data is stored in Excel spreadsheets, then it may incur you a lot of time and money to migrate data from Excel.
By involving a business services provider in data migration, you are asking them to offer additional services, for which you may have to pay extra.

As a rule of thumb the cost of data migration depends on how many records you want to migrate. Records can include the number of customers, invoices, financial transactions, products, versions, etc. Here is a list you can use as a rule of thumb:

  • 1,000 records: $500
  • 10,000 records: $2,500
  • 100,000 records: $10,000
  • 1,000,000+ records: $25,000

What is ePASS's cost of training? Relevant for ePASS

As a buyer, you are required to pay extra for in-person training, though some vendors offer web-based solutions as part of the package. The cost may involve end-user training, video/self, group, department, and training the super users.

The cost is mainly derived from the approach that you select for your organization:
  • End-user training
  • Group/Department
  • Video /self
  • Train the trainer/super user

Here are some questions to answer: How many groups (different departments, usages, type of users) are needed?

In order to calculate the cost you can use the following estimates:

  • 1-2 Sessions: $500
  • 3-4 Sessions: $1,500
  • 5-7 Sessions: $2,500
  • 8-10 Sessions: $5,000

How ePASS pricing compares to alternative Retail & POS solution?

When comparing ePASS to alternative systems, on a scale between 1 to 10 ePASS is rated 5.2
ePASS competes with other retail and POS systems like ShopKeep by Lightspeed, NetSuite SuiteCommerce, Epos Now, and Rain Retail Software. We will compare these retail and POS systems in some specific aspects below.
  • Functionality: ePASS offers features like Sales & Service, Purchasing Tools, Fully Integrated Accounting, Multi Branch/Profit Center Setup, Tool Box, Signature Capture, Accounting Management, Bar Code Scanning, Customer History, Customer Management, Discounts, eCommerce, Employee Management, Gift Cards, Inventory Management, Mobile POS Capability, Price Lookup, Print Receipt, Reporting, Revenue Totals, Sales Commissions, etc. ShopKeep by Lightspeed offers features like Item Import, Catalogs, Multiple Product Variants, Vendor Purchase Orders, Item Types, Retail Analytics, Real-Time Data, Accounting Integrations, Employee Tracking, Exportable Reports, Remote Reporting, Inventory Tracking, Reporting, Gift cards, Transfers, Centralized Customer Data (available in ePASS), Mobile Payments, Payment Methods, Customer Forum, Account History, etc.

    NetSuite SuiteCommerce offers features like Full-Featured Mobile POS, Enhanced Customer Profiles, Order & Inventory Management, Dynamic Merchandising, Access and Permissions, Real-Time Sales Reporting, CRM (available in ePASS and ShopKeep), Data Security, Email Marketing, Inventory Management, Kitting, Mobile Access, Multi-Channel, etc. Epos Now offers features like Retail Point of Sale​​, Real-time Inventory Management​, Powerful Reporting​, Flexible Payment Options​, Ecommerce Integrations​, Multiple Stores Capability​, Expert Advice, 24/7 Support​​, 1-on-1 Onboarding​, Billing & Invoicing, Credit Card Processing, Customer Accounts, Customer Management, Data Synchronization, Gift Card Management, Inventory Management (available in NetSuite), Inventory Tracking, etc. Rain Retail Software offers features like Custom Pages, Streamlined Check-Out for Securing Sales, Inventory Management, Online & In-Store Rewards Tracking, Reporting Tools (available in Epos), Automated Email & Text Marketing, Facebook & Google review Invites, Targeted Customer Remarketing, etc.
  • Customers/Industries: ePASS has customers like Don Appliances, Goemans Appliances, Alpine Appliance Installation LTD, Total Appliance Service INC, Wilcox Southern Texas Furniture Stores, etc. Shopkeep by Lightspeed targets retails in Apparel, Bike, CBD, Electronics, Gift Stores, Health, Home décor, Jewelry, Liquor, Pet, Sporting Goods, Toys, Vape, Bar, Café, Full service, Hotel, Quick service, etc. Epos targets retail in Apparel stores, Convenience stores, Electronics stores, Gift Shop, Vape stores, Liquor stores, Barber Shop, Bike Shop, Bookstore, Car Wash POS systems, Flower Shop, Garden Center, Golf Course, Grocery stores, Jewelry stores, Nail Salon, Pet Store, etc.

    NetSuite SuiteCommerce has customers like Macks Prairie Wings, University of Oregon, University of Texas, Cornell Store, etc. Rain Retail Software targets retail in Music, Boutiques, Crafts, Outdoors, Dives, Toys, Ski shops, Jewelry stores, Bike Shops, Surf Shops, Music Stores, Boutique, Craft Stores, Dive Shop, Toy Store, Outdoor Store, Quilt & Fabric, etc.
  • Cost: The license cost information for ePASS, Rain Retail Software, and NetSuite SuiteCommerce are unavailable. Shopkeep by Lightspeed starts at $69 per month on annual billing and $79 monthly. Epos offers a complete solution for only $449.
  • Cloud-based/On-premise: All alternatives of ePass are cloud-based.
  • Scalability: ePASS, NetSuite, and Epos can accommodate retail organizations of all sizes.
  • Support: NetSuite SuiteCommerce and ShopKeep by Lightspeed offer support channels like Email/Help Desk, FAQs/Forum, Knowledge Base, Phone Support, 24/7 (Live Rep), and Chat. Epos Now offers all support channels of NetSuite except Knowledge Base and FAQs/Forum.

How can the team at ITQlick help?

The science of TCO (total cost of ownership) may not be easy to calculate. If you seek to get detailed info about the TCO, get in touch with ITQlick experts. Contact us today and get up to date, detailed quotes.


Shlomi Lavi

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Shlomi holds a Bachelor of Science (B.Sc.) in Information System Engineering from Ben Gurion University in Israel. Shlomi brings 15 years of global IT and IS management experience as a consultant, and implementation expert for small, medium and large size (global) companies.