EZOfficeInventory Pricing Guide (Jul 2022)

EZOfficeInventory Review
ITQlick Score: 91/100
ITQlick Rating: (4.7/5)
Pricing: 2/10 - low cost
Category: Asset Tracking -> EZOfficeInventory -> EZOfficeInventory pricing
Ranking:Ranked 1 out of 20 Asset Tracking systems
Company: EZOfficeInventor
Pricing: starts at $35 per month
Typical customers: SMBs
Platforms: Desktop, Mobile, Cloud
Links: EZOfficeInventory review, EZOfficeInventory alternatives
Shlomi LaviShlomi Lavi / Jul 28, 2022

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Is EZOfficeInventory expensive?

EZOfficeInventory is less expensive than the industry average.

EZOfficeInventory offers various pricing plans for its users. There are four pricing plans namely, Essential, Advanced, Premium, and Enterprise. The price of the Essential plan starts at $40 per month for unlimited users. Whereas the Advanced plan costs around $52 per month for unlimited users. However, the cost of the Premium plan is approximately $60 per month for unlimited users.

The Enterprise plan is customized to user requirements; therefore, you need to contact support. Moreover, the price varies depending on the number of items to be tracked. The pricing above is for 0 to 250 items. Also, the pricing reduces for per month cost if you choose the annual plan. The overall pricing of EZOfficeInventory lies in the lower price range.

When comparing EZOfficeInventory to their competitors, on a scale between 1 to 10 (10 is the most expensive to implement), EZOfficeInventory is rated 2. Read the article below in order to calculate the total cost of ownership (TCO), which includes: customization, data migration, training, hardware, maintenance, upgrades, and more.

You can leave your info with us to get a free custom quote with a breakdown of cost for your business needs. You can also find here pricing information from EZOfficeInventory's website.


Asset Tracking Software Price Range

Organizations can expect to pay between $10 and over $38 per month for starting Asset Tracking software subscriptions. These subscriptions come in per month/per user price model, and some vendors refer to assets as well in their software packages.

Some subscription plans also come with additional charges like third-party integrations, barcode labeling, reports & dashboarding and project management.

  • There are free and open-source Asset Tracking software products. For example, Mapbox is free to begin with, although its users can pay up to $50 monthly if they need an extended capacity. Greytrunk RFID is free of charge for about 100 assets, and you can choose among the Standard, Advanced, and Enterprise plans (which cost $49, $99, and $149 respectively) if you have a lot more assets than a hundred. OpenMaint Self-Service is free across all its resources.
  • Web-based Asset Tracking software costs $10 - $185 a month for their base subscriptions. For example, AssetSonar pricing begins at $70 a month for 100 assets, and the price increases in the multiple of 20 cents for every additional asset unit. EZOfficeInventory Essential subscription goes for $35 a month, with its Advanced and Premium plan for $45 and $50, respectively. Also, Limble CMMS cost price begins at $40 a month, with Professional and Business+ plans for $70 and $105, respectively. Paperserve CASM has a Starter and Econo plan, which starts at $10 and $30, respectively. Other vendors charge perpetual license fees for their products; Hardcat costs a one-time fee of $3000.
  • Asset Tracking Software for Small Businesses has price points between $5 and $300 monthly. For context, Compliance Safety Manager starts at $6 a month for each asset; the cost becomes $5 a month in a three-year contract. Asset Marshal pricing goes for $300 a month, Tracmor pricing goes for $19 per month, and RedBeam Asset Tracking for $50 per month. Asset Ping starts at $55 a month, DSi Mobile at $20 per month, and Bonema Asset Tracking at $100 monthly. Furthermore, Some of the software products have one-time licensing, such as WiseTrack and AssetGather, which both cost $2000.
  • Asset Tracking Software based on Windows OS can cost up to $25000. Monthly subscriptions typically begin at $7; for illustration, iAsset pricing starts at $59 a month, QReserve Unlimited Academic Plan costs $19 a month, and Spine Assets pricing starts at $278 monthly. Other vendors charge a one-time fee for Asset Tracking software licenses; that is, Tego Asset Management pricing goes for $20000, and CheckMate costs around $25000.
  • macOS users can expect to pay $10-$775 a month for Asset Tracking software. For example, Notifil Track pricing begins at $79 a month, LOCATE Inventory at $100 monthly and HireHop Equipment Rental Software at $43 per month. Razor Tracking has a base price of $10 monthly; Alloy Navigator cost price goes for $19 a month. Maxpanda CMMS for $39 a month and iOFFICE for $775 a month. Furthermore, Hector charges 5 cents for every asset, GoCodes starts at $300 a year and HiddenApp at $250 annually. Also, some other products go for perpetual licensing fees, such as GET Intelligent Key, which costs a one-off payment of $15000.

What is the cost for Asset Tracking implementation?

When it comes to selecting Asset Tracking system, buyers are primarily concerned about the cost. In fact, it is the cost that determines whether a potential buyer would go with the product. True, there is no one-size-fits-all formula to determine the “worth” of a business application, but as a software buyer, you want to make sure you get the best value for your money, without having to dig a big hole in your pocket.

Understanding the exact price of a Asset Tracking system isn't easy as the overall cost of software includes the cost of a license, subscription fees, training, customization, hardware, maintenance, support, and other related services. It's essential to take into account all of these costs to gain an understanding of the system's "total cost of ownership."

What are the typical Asset Tracking pricing models?

There are primarily three common pricing models – Perpetual License, Subscription, and Commercial Open Source.

  • Subscription/Software-As-A-Service: - Relevant for EZOfficeInventory
    Under this pricing model, the system is accessed over the internet, as opposed to installed on-premises. The payment is made either on a per user basis or subscription basis. Ideally, customers are required to pay a recurring monthly fee until a specific period for using the tool. Subscription pricing model is more common with Software-as-a-Service (SaaS) apps.
  • Upfront cost for customization and integration is less compared to perpetual license cost because there is not much flexibility with SaaS systems in this area.
  • Recurring cost is greater as customers are required to make monthly payments as a subscription fee. Additionally customers using premium support services must pay an extra fee.
  • All in all, the total cost of ownership in the both cases is almost the same and may span over a period of 7-10 years, though you may have to pay a higher perpetual license fee upfront. The total cost may vary from starter to mid range to enterprise level apps in both cases.
  • Perpetual license: - Relevant for EZOfficeInventory
    A common pricing model for on-premise applications, perpetual license requires a customer to pay an upfront sum to own the tool or other intellectual property on-premises for a fixed term.
  • Upfront cost involves the fee for installation, customization, and integration with existing systems, besides perpetual license fee.
  • Recurring cost is low in this pricing model and may include the cost for updates, maintenance, upgrades, and patches. Some vendors do offer premium support services, which come for an extra price.
  • Commercial open source: Not relevant for EZOfficeInventory
    The customer can acquire the system free of cost without having to incur any upfront license fee. As a customer, you’re solely responsible for the ongoing maintenance, upgrading, customization, and troubleshooting of the application to meet your specific needs. You are on your own for providing end-user support, since you are not locked in with a vendor-supplied system solution.

How much would it cost to customize EZOfficeInventory? (and is it relevant)

If you need specific features in your system catering to your specific business requirements, the vendor will charge customization cost, depending on your needs and feature requirement. Ideally customization cost is more complex to calculate compared to licensing cost.

Some apps allow you to easily combine data from multiple sources, without any complicated query requirements, while some others can be embedded into different applications to provide enhanced reporting. If you seek products that support customizable dashboards and predictive analysis to identity possible trends and facilitate decision making, you may have to pay higher for all the customization features.

Additionally, the following factors may affect the cost of customization:
  • User interface changes
  • Configurable dashboards
  • Data elements required for tracking
  • Forms to collect additional data
  • Dashboard, management and operational reports that are needed.
  • Workflows and how complex they are
  • Forms to collect additional data
Here are some questions to answer: How much customization is needed? How many systems do you want to integrate to? Does your company work like industry standards or does it have its own customized processes? What kind of special reports are needed?

In order to calculate the cost of customization you can use the following estimates:

  • Minimal customization - integrate with 1-2 systems: $2,500
  • Standard customization - integrate with 3-5 systems: $10,000
  • Fully customized system - integrate with more than 5 systems: $25,000

What is the data migration cost of EZOfficeInventory? Relevant for EZOfficeInventory

Most companies opt for data migration services from a vendor, which raises the cost of product ownership. If you choose to transfer data on your own, you can avoid paying the cost of data migration.
Data migration cost depends on the amount of data to be transferred, your current software, availability of migration tools, complexity of data, and gaps between the existing system and the new system.

If your data is stored in Excel spreadsheets, then it may incur you a lot of time and money to migrate data from Excel.
By involving a business services provider in data migration, you are asking them to offer additional services, for which you may have to pay extra.

As a rule of thumb the cost of data migration depends on how many records you want to migrate. Records can include the number of customers, invoices, financial transactions, products, versions, etc. Here is a list you can use as a rule of thumb:

  • 1,000 records: $500
  • 10,000 records: $2,500
  • 100,000 records: $10,000
  • 1,000,000+ records: $25,000

What is EZOfficeInventory's cost of training? Relevant for EZOfficeInventory

As a buyer, you are required to pay extra for in-person training, though some vendors offer web-based solutions as part of the package. The cost may involve end-user training, video/self, group, department, and training the super users.

The cost is mainly derived from the approach that you select for your organization:
  • End-user training
  • Group/Department
  • Video /self
  • Train the trainer/super user

Here are some questions to answer: How many groups (different departments, usages, type of users) are needed?

In order to calculate the cost you can use the following estimates:

  • 1-2 Sessions: $500
  • 3-4 Sessions: $1,500
  • 5-7 Sessions: $2,500
  • 8-10 Sessions: $5,000

How EZOfficeInventory pricing compares to alternative Asset Tracking solution?

When comparing EZOfficeInventory to alternative systems, on a scale between 1 to 10 EZOfficeInventory is rated 2
Every business has different requirements. Therefore, it is essential to compare and analyze various alternatives. The three major competitors of EZOfficeInventory are Fixed Asset Pro, Asset Panda, and Asset Sonar.
  • Functionality: Fixed Asset Pro is an affordable and powerful asset tracking system for all types of organizations. It is a Desktop-based tool; therefore, the only drawback is you cannot access it from anywhere or at any time. The features offered by Fixed Asset Pro asset accounting, asset lifecycle management, audit trail, barcoding/RFID, depreciation management, disposal management, and inventory tracking. Moreover, there is no limit to the number of assets or entities you want to track, giving it a slight edge over EZofficeInventory.

    Asset Panda is a cloud-based asset tracking and management system allowing you to manage your assets smartly. Users can track their assets through their complete lifecycle. The features offered by Asset Panda include fixed asset management, forms management, historical reporting, instrument management, inventory control, inventory management, inventory optimization, inventory tracking, issue management, asset management, job management, label templates, location tracking, maintenance management, maintenance scheduling, multi-channel management, and serial number tracking. Moreover, it offers multi-location support, which makes it a better option if you have to track assets based on location.

    Asset Sonar is another great option for asset tracking and management. The features offered by Asset Sonar include access controls/permissions, activity tracking, alerts/notifications, asset lifecycle management, asset tracking, audit management, audit trail, availability management, barcoding/RFID, and change management. You can integrate it with Jira and Zendesk for complete process management.
  • Pricing: The cost of Fixed Asset Pro is around $499, which is a one-time payment for the tool. However, the cost of Asset Panda is not mentioned on their official vendor site. Whereas the cost of Asset Sonar is around $49.99 per month with an additional fee of $0.20 for each item paid every month.
  • Support: EZOfficeInventory and its alternatives offer complete support to the users via videos, documentation, and online support. The users can also contact via Email and Phone Support for urgent queries and concerns.

How can the team at ITQlick help?

The science of TCO (total cost of ownership) may not be easy to calculate. If you seek to get detailed info about the TCO, get in touch with ITQlick experts. Contact us today and get up to date, detailed quotes.

Author

Shlomi Lavi

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Shlomi holds a Bachelor of Science (B.Sc.) in Information System Engineering from Ben Gurion University in Israel. Shlomi brings 15 years of global IT and IS management experience as a consultant, and implementation expert for small, medium and large size (global) companies.