FleetLynx Pricing Guide (Mar 2022)

FleetLynx Review
ITQlick Score: 89/100
ITQlick Rating: (3.7/5)
Pricing: 3.6/10 - low cost
Category: Fleet management -> FleetLynx -> FleetLynx pricing
Ranking:Ranked 14 out of 316 Fleet management systems
Company: Vecima Networks Inc.
Typical customers: Small, medium and large size businesses
Platforms: Desktop
Links: FleetLynx review, FleetLynx alternatives
Shlomi LaviShlomi Lavi / Mar 25, 2022

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Is FleetLynx expensive?

FleetLynx is less expensive than the industry average.

When comparing FleetLynx to their competitors, on a scale between 1 to 10 (10 is the most expensive to implement), FleetLynx is rated 3.6. They offer few flexible plans to their customers, read the article below in order to calculate the total cost of ownership (TCO) which includes: customization, data migration, training, hardware, maintenance, upgrades, and more.

You can leave your info with us to get a free custom quote with a breakdown cost for your business needs.

Fleet Management Software Pricing

Most fleet management software in the market are priced between $3 and $85 upward on a per month basis, based on the number of admin users, number of drivers, or number of vehicles. For example, CloudFeet pricing begins at $10 per user monthly, BigRoad pricing from $15 per user monthly, and Lacoon pricing starts from $500 monthly.

These are the starting price points for most vendors as found on their websites; hence, premium or enterprise plans with more robust features will cost more. Also, some products have perpetual licenses that can be bought with a one-time fee, for which businesses can expect to pay from $500 upwards.

In addition, most fleet management products are designed to serve different business sizes; hence, prices may vary.

  • Small businesses can expect to pay within the range of $5 to $20 per month for a fleet management software. For example, OptimoRoute pricing starts from around $19 per driver monthly, Vimcar costs $5 per user monthly, and Odoo pricing begins at $20 per user monthly. Also, some vendors have feature-limited offerings or plan ideal mostly for small businesses; examples are Abivin VRoute, VEZMA, and BulkData Pro.
  • Medium businesses price points a fleet management software falls between $20 to $100 per month. For example, BadgerMaps cost price starts from $49 per user monthly, while Visual Planning pricing starts from $40 per user monthly, as well as an option for $808 perpetual license. Also, Route4Me pricing starts from around $99 per month.
  • Large businesses can expect to pay within the range of $100 and $200 above for a fleet Management Software per month. However, most offerings for large-sized enterprises include more than one account for users, drivers, or vehicles. For example, eLogii pricing starts from $199 per month, Onfleet pricing goes for $149 per month, and ISNetworld costs around $680 for a number of set users. Note that some vendors may request extra fees for setup and onboarding for their software, depending on their pricing terms.

Fleet management best of breeds and their price ranges are as follows:

  • Transportation Dispatch Software The price for most transportation dispatch software in the market is set on a per-user, per-month basis. The price ranges are $10 to $50 and $50 to $100. For example, Ai Field Management pricing goes for $9 per user monthly, The Service Program costs about $49 per user monthly, and Ride Scheduler pricing starts $99 per user monthly. Also, note that premium or enterprise plans with more features will cost more.
  • Maintenance Management Software The pricing for most maintenance management products lies between $14 and $60 above on a monthly basis, depending on the number of users or usage. For example, 60Herts pricing starts from $20 per month, EzoOfficeInventory pricing goes for $35 per month, and Limbe CMMS from $35 per user, per month.
  • Trucking Software The price for most trucking software in the market is set on a per-user, per month basis. The price points can be broken into three tiers, starting from $8 to $30, $30 to $150, and then $150 upwards. For example, Transport Pro pricing starts from $100 per month, TruckLogics pricing goes for $7 per user monthly, and Trucks Trip Planning App cost about $25 per user.
  • Transportation Management Software Software prices in this category fall in the range of $0 to $20, $20 $50, and $100 to $300 for premium offerings. Also, most products are priced monthly, based on the number of users, orders, or trip. For example, MyRoute Online pricing goes for $15 per user monthly, InforMore pricing from $0.25 per transaction, and Dispatch Max pricing starts from $130 per user, per month.
  • Towing Software Companies can expect to pay within the ranges of $10 to $50 and $100 to $200 for a towing software. Also, most products are priced on a per user, per month basis. For example, Towbook Management Software pricing starts from $49 per month, Husky Intelligence pricing from $19 per user monthly, and $ClearPlan costs $197 per month.

What is the cost for Fleet management implementation?

When it comes to selecting Fleet management system, buyers are primarily concerned about the cost. In fact, it is the cost that determines whether a potential buyer would go with the product. True, there is no one-size-fits-all formula to determine the “worth” of a business application, but as a software buyer, you want to make sure you get the best value for your money, without having to dig a big hole in your pocket.

Understanding the exact price of a Fleet management system isn't easy as the overall cost of software includes the cost of a license, subscription fees, training, customization, hardware, maintenance, support, and other related services. It's essential to take into account all of these costs to gain an understanding of the system's "total cost of ownership."

What are the typical Fleet management pricing models?

There are primarily three common pricing models – Perpetual License, Subscription, and Commercial Open Source.

  • Subscription/Software-As-A-Service: - Not relevant for FleetLynx
    Under this pricing model, the system is accessed over the internet, as opposed to installed on-premises. The payment is made either on a per user basis or subscription basis. Ideally, customers are required to pay a recurring monthly fee until a specific period for using the tool. Subscription pricing model is more common with Software-as-a-Service (SaaS) apps.
  • Upfront cost for customization and integration is less compared to perpetual license cost because there is not much flexibility with SaaS systems in this area.
  • Recurring cost is greater as customers are required to make monthly payments as a subscription fee. Additionally customers using premium support services must pay an extra fee.
  • All in all, the total cost of ownership in the both cases is almost the same and may span over a period of 7-10 years, though you may have to pay a higher perpetual license fee upfront. The total cost may vary from starter to mid range to enterprise level apps in both cases.
  • Perpetual license: - Relevant for FleetLynx
    A common pricing model for on-premise applications, perpetual license requires a customer to pay an upfront sum to own the tool or other intellectual property on-premises for a fixed term.
  • Upfront cost involves the fee for installation, customization, and integration with existing systems, besides perpetual license fee.
  • Recurring cost is low in this pricing model and may include the cost for updates, maintenance, upgrades, and patches. Some vendors do offer premium support services, which come for an extra price.
  • Commercial open source: Not relevant for FleetLynx
    The customer can acquire the system free of cost without having to incur any upfront license fee. As a customer, you’re solely responsible for the ongoing maintenance, upgrading, customization, and troubleshooting of the application to meet your specific needs. You are on your own for providing end-user support, since you are not locked in with a vendor-supplied system solution.

How much would it cost to customize FleetLynx? (and is it relevant)

If you need specific features in your system catering to your specific business requirements, the vendor will charge customization cost, depending on your needs and feature requirement. Ideally customization cost is more complex to calculate compared to licensing cost.

Some apps allow you to easily combine data from multiple sources, without any complicated query requirements, while some others can be embedded into different applications to provide enhanced reporting. If you seek products that support customizable dashboards and predictive analysis to identity possible trends and facilitate decision making, you may have to pay higher for all the customization features.

Additionally, the following factors may affect the cost of customization:
  • User interface changes
  • Configurable dashboards
  • Data elements required for tracking
  • Forms to collect additional data
  • Dashboard, management and operational reports that are needed.
  • Workflows and how complex they are
  • Forms to collect additional data
Here are some questions to answer: How much customization is needed? How many systems do you want to integrate to? Does your company work like industry standards or does it have its own customized processes? What kind of special reports are needed?

In order to calculate the cost of customization you can use the following estimates:

  • Minimal customization - integrate with 1-2 systems: $2,500
  • Standard customization - integrate with 3-5 systems: $10,000
  • Fully customized system - integrate with more than 5 systems: $25,000

What is the data migration cost of FleetLynx? Relevant for FleetLynx

Most companies opt for data migration services from a vendor, which raises the cost of product ownership. If you choose to transfer data on your own, you can avoid paying the cost of data migration.
Data migration cost depends on the amount of data to be transferred, your current software, availability of migration tools, complexity of data, and gaps between the existing system and the new system.

If your data is stored in Excel spreadsheets, then it may incur you a lot of time and money to migrate data from Excel.
By involving a business services provider in data migration, you are asking them to offer additional services, for which you may have to pay extra.

As a rule of thumb the cost of data migration depends on how many records you want to migrate. Records can include the number of customers, invoices, financial transactions, products, versions, etc. Here is a list you can use as a rule of thumb:

  • 1,000 records: $500
  • 10,000 records: $2,500
  • 100,000 records: $10,000
  • 1,000,000+ records: $25,000

What is FleetLynx's cost of training? Relevant for FleetLynx

As a buyer, you are required to pay extra for in-person training, though some vendors offer web-based solutions as part of the package. The cost may involve end-user training, video/self, group, department, and training the super users.

The cost is mainly derived from the approach that you select for your organization:
  • End-user training
  • Group/Department
  • Video /self
  • Train the trainer/super user

Here are some questions to answer: How many groups (different departments, usages, type of users) are needed?

In order to calculate the cost you can use the following estimates:

  • 1-2 Sessions: $500
  • 3-4 Sessions: $1,500
  • 5-7 Sessions: $2,500
  • 8-10 Sessions: $5,000

How FleetLynx pricing compares to alternative Fleet management solution?

When comparing FleetLynx to alternative systems, on a scale between 1 to 10 FleetLynx is rated 3.6
FleetLynx competes with other fleet management systems like Rhino Fleet Tracking, Position Logic, and Elite EXTRA. We will compare these fleet management systems in some specific aspects below.
  • Functionality: FleetLynx offers features like PTO Monitoring, Temperature Probe, Driver ID, Driver Behaviour Modification, Real-time Alerts, Posted Speeds, Fuel Card, Mobile Apps, Employee Management, Fuel Management, GPS, Inspection Management, Mileage Tracking, VIN Lookup, etc. Rhino Fleet Tracking offers features like GPS Tracking of Trucks, Fleet Cars, Trailers, Equipment, Installed and Battery-Powered GPS Tracking Devices, Google Maps with Breadcrumbs, Stops, Landmarks, Geofences, Speed Limits, 365 Days History, Service Records, Driver Scorecards, Miles-by-State for IFT, Driver Hours of Service & PTO, Fleet Dashboard, Fast Starts, Hard Breaking Alerts, Exception Alerts, Fleet Dispatching (available in FleetLynx), Service Dashboard, Custom Development for Partners, etc.

    Position Logic offers features like Mobile Application, GPS Platform, Tracking, Cargo Monitoring, In-vehicle Video, Real-Time Driver Alerts (available in all alternatives), Supported Devices, etc. Elite EXTRA offers features like Optimized Routing, Auto Routing & Dispatch, Customer Notifications, POD Capture, Barcode Scanning, Driver App, Auto Returns Validation, Secure Chain of Custody, Auto Customer Crediting, Returns Policy Setting, Auto Pickup Requests, Returns Dashboard, Third-Party Delivery, Millions of Delivery Drivers, Delivery Automation, Price/Time Comparisons, Preferred Providers, Central Contracting, etc.
  • Customers/Industries: FleetLynx has customers like Suffolk County, Emergency Response & Restoration Company, Fleet and Support, City of Saskatoon, Public Works for the City of Victoria, Door Opening Solutions, Local Dairy Supplier, Garage Door Sales & Maintenance Company, etc. Position Logic has customers like iTrac Control, ShadowOps GPS Tracking Solutions, FAS Systems, Inc, Intergis LLC, Efficient Fleets, SEGRAI, Ovando Robles, etc.

    Elite EXTRA has customers like Mayer Electric Supply Co. Inc, White Brothers Auto Parts, Mercedes-Benz Stevens Creek, Mighty Auto Parts, Buy Wise Auto Parts, C&M Auto Parts, General Motors, Baxter Ford, UnderCar Plus Inc, Crosstown Auto Centre, Gold Cross, Charlotte Truck Center, Driver Solutions Inc, Mike Maroone Honda, Fast Undercar, Stockton, CANUSA, Fast Undercar Franchise Corp, Earnhardt, Elite Logistics, etc. Rhino Fleet Tracking targets Agriculture & Farm, Auto Service & Sales, Cleaning & Laundry, Construction, Electrical & Utilities, Healthcare GPS Tracking, HVAC Heating, and Cooling, Landscaping & Lawn Care, Plumbing, Roadside Assistance, Security, Services, Shipping & Transportation, Trucking, etc.
  • Cost: The license cost information for FleetLynx and all its alternatives are unavailable.
  • Cloud-based/On-premise: FleetLynx and all its alternatives are cloud-based.
  • Scalability: Rhino Fleet Tracking, EXTRA, and Position Logic can accommodate companies of all sizes.
  • Support: FleetLynx only offers the Chat support channel. Elite EXTRA Email/Help Desk, FAQs/Forum, Knowledge Base, Phone Support, 24/7 (Live Rep), and Chat. Rhino Fleet Tracking offers all support channels of Elite EXTRA except Knowledge Base. Position Logic Email/Help Desk, Knowledge Base, Phone Support, 24/7 (Live Rep), and Chat.

How can the team at ITQlick help?

The science of TCO (total cost of ownership) may not be easy to calculate. If you seek to get detailed info about the TCO, get in touch with ITQlick experts. Contact us today and get up to date, detailed quotes.


Shlomi Lavi

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Shlomi holds a Bachelor of Science (B.Sc.) in Information System Engineering from Ben Gurion University in Israel. Shlomi brings 15 years of global IT and IS management experience as a consultant, and implementation expert for small, medium and large size (global) companies.