Google drive Pricing - why 2/10?

Google drive Review
ITQlick Score: 99/100
ITQlick Rating: (4.8/5)
Pricing: 2/10 - low cost
Category: File Sharing -> Google drive -> Google drive pricing
Ranking:Ranked 1 out of 27 File Sharing systems
Company: Google
Pricing: starts at $1.99 per month
Typical customers: Small, medium and large size businesses
Platforms: Mobile, Cloud
Links: Google drive review, Google drive alternatives
Shlomi LaviShlomi Lavi / Mar 07, 2022

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Is Google drive expensive?

Google drive is less expensive than the industry average.

Google Drive pricing is relatively budget-friendly, and offers are based on storage needs, starting at $1.99 monthly. The software offers a free version, which gives the user 15 GB of cloud storage. Other offers include 100 GB at $1.99 per month, 1 TB at $9.99 monthly, 10 TB at $99.99 monthly, 20 TB at $199.99 per month, 30 TB priced at $299.99 monthly.

Google Drive for Teams is priced at $10 per user per month. The pricing plans for Google Drive for Enterprises are not public, only obtainable by contacting the vendor.

When comparing Google drive to their competitors, on a scale between 1 to 10 (10 is the most expensive to implement), Google drive is rated 2. Read the article below in order to calculate the total cost of ownership (TCO), which includes: customization, data migration, training, hardware, maintenance, upgrades, and more.

You can leave your info with us to get a free custom quote with a cost breakdown for your business needs.

What is the cost breakdown of File Sharing implementation?

When it comes to selecting File Sharing tools, buyers are primarily concerned about the cost. In fact, it is the cost that determines whether a potential buyer would go with the product. True, there is no one-size-fits-all formula to determine the “worth” of a business application, but as a software buyer, you want to make sure you get the best value for your money, without having to dig a big hole in your pocket.

Understanding the exact price of a File Sharing system isn't easy as the overall cost of software includes the cost of a license, subscription fees, training, customization, hardware, maintenance, support, and other related services. It's essential to take into account all of these costs to gain an understanding of the system's "total cost of ownership."

What are the typical File Sharing pricing models?

There are primarily three common pricing models – Perpetual License, Subscription, and Commercial Open Source.

  • Subscription/Software-As-A-Service: - Relevant for Google drive
    Under this pricing model, the system is accessed over the internet, as opposed to installed on-premises. The payment is made either on a per user basis or subscription basis. Ideally, customers are required to pay a recurring monthly fee until a specific period for using the tool. Subscription pricing model is more common with Software-as-a-Service (SaaS) apps.
  • Upfront cost for customization and integration is less compared to perpetual license cost because there is not much flexibility with SaaS systems in this area.
  • Recurring cost is greater as customers are required to make monthly payments as a subscription fee. Additionally customers using premium support services must pay an extra fee.
  • All in all, the total cost of ownership in the both cases is almost the same and may span over a period of 7-10 years, though you may have to pay a higher perpetual license fee upfront. The total cost may vary from starter to mid range to enterprise level apps in both cases.
  • Perpetual license: - Relevant for Google drive
    A common pricing model for on-premise applications, perpetual license requires a customer to pay an upfront sum to own the tool or other intellectual property on-premises for a fixed term.
  • Upfront cost involves the fee for installation, customization, and integration with existing systems, besides perpetual license fee.
  • Recurring cost is low in this pricing model and may include the cost for updates, maintenance, upgrades, and patches. Some vendors do offer premium support services, which come for an extra price.
  • Commercial open source: Not relevant for Google drive
    The customer can acquire the system free of cost without having to incur any upfront license fee. As a customer, you’re solely responsible for the ongoing maintenance, upgrading, customization, and troubleshooting of the application to meet your specific needs. You are on your own for providing end-user support, since you are not locked in with a vendor-supplied system solution.

How much would it cost to customize Google drive? (and is it relevant)

If you need specific features in your system catering to your specific business requirements, the vendor will charge customization cost, depending on your needs and feature requirement. Ideally customization cost is more complex to calculate compared to licensing cost.

Some apps allow you to easily combine data from multiple sources, without any complicated query requirements, while some others can be embedded into different applications to provide enhanced reporting. If you seek products that support customizable dashboards and predictive analysis to identity possible trends and facilitate decision making, you may have to pay higher for all the customization features.

Additionally, the following factors may affect the cost of customization:
  • User interface changes
  • Configurable dashboards
  • Data elements required for tracking
  • Forms to collect additional data
  • Dashboard, management and operational reports that are needed.
  • Workflows and how complex they are
  • Forms to collect additional data
Here are some questions to answer: How much customization is needed? How many systems do you want to integrate to? Does your company work like industry standards or does it have its own customized processes? What kind of special reports are needed?

In order to calculate the cost of customization you can use the following estimates:

  • Minimal customization - integrate with 1-2 systems: $2,500
  • Standard customization - integrate with 3-5 systems: $10,000
  • Fully customized system - integrate with more than 5 systems: $25,000

Cost of data migration when migrating to Google drive? Relevant for Google drive

Most companies opt for data migration services from a vendor, which raises the cost of product ownership. If you choose to transfer data on your own, you can avoid paying the cost of data migration.
Data migration cost depends on the amount of data to be transferred, your current software, availability of migration tools, complexity of data, and gaps between the existing system and the new system.

If your data is stored in Excel spreadsheets, then it may incur you a lot of time and money to migrate data from Excel.
By involving a business services provider in data migration, you are asking them to offer additional services, for which you may have to pay extra.

As a rule of thumb the cost of data migration depends on how many records you want to migrate. Records can include the number of customers, invoices, financial transactions, products, versions, etc. Here is a list you can use as a rule of thumb:

  • 1,000 records: $500
  • 10,000 records: $2,500
  • 100,000 records: $10,000
  • 1,000,000+ records: $25,000

What is the cost of training for Google drive? Relevant for Google drive

As a buyer, you are required to pay extra for in-person training, though some vendors offer web-based solutions as part of the package. The cost may involve end-user training, video/self, group, department, and training the super users.

The cost is mainly derived from the approach that you select for your organization:
  • End-user training
  • Group/Department
  • Video /self
  • Train the trainer/super user

Here are some questions to answer: How many groups (different departments, usages, type of users) are needed?

In order to calculate the cost you can use the following estimates:

  • 1-2 Sessions: $500
  • 3-4 Sessions: $1,500
  • 5-7 Sessions: $2,500
  • 8-10 Sessions: $5,000

How Google drive pricing compares to alternative File Sharing solutions?

When comparing Google drive to alternative systems, on a scale between 1 to 10 Google drive is rated 2
Google Drive faces competition in software solutions like Dropbox Business, Box, OneDrive by Microsoft, and pCloud. Based on key aspects, Google Drive is compared with its competitors below:
  • Deployment and Support: Google Drive can be deployed on PC (Mac and Windows) and mobile (Android and iOS). Dropbox, Box, pCloud, and OneDrive can all be deployed on mobile and PC, with pCloud offering support for Linux. Google Drive offers 24/7 live rep, FAQ section, Help Desk, and email support. Dropbox offers live 24/7 chat and phone support, mail support, and Help Desk, while pCloud supports only FAQ, email support, and Help Desk. OneDrive offers phone and email support, while Box offers 24/7 chat and live support.
  • Cost: Google Drive pricing is cost-friendly compared to most of its competition. The least package starts at $2 monthly, while Box and OneDrive have their least pricing offer pegged at $5 monthly. Dropbox and pCloud do not disclose their pricing details. Google Drive does offer a free version, like all the others, but does not have a free trial option.
  • Functionality: Google Drive compares favorably with its competitors in terms of functionality and features. However, the software does not support features like file conversion, OCR, archiving and retention, and file recovery as Box and Dropbox. OneDrive also does not support the aforementioned features, and pCloud offers only file conversion among the options.
  • Cloud or Physical: Google Drive is cloud-native, meaning that all its features are entirely cloud-based, as all its competitors also are. Customers/Industries: Google Drive targets small, average, and large-scale businesses, catering for organizations sized between 1 and over 1000. Dropbox, Box, and OneDrive also target businesses of all sizes. pCloud is focused on individuals and small-sized businesses, favoring sizes below 500.
  • Scalability: Google Drive compares favorably with the competition in the aspect of scaling businesses. The free version offered by most of the competitors helps much smaller businesses organize data.
  • Popularity: Drive is a household name in tech today, used by over 1 billion people and built on Android devices. The software is more readily available compared to others, hence, more popular.

How can the team at ITQlick help?

The science of TCO (total cost of ownership) may not be easy to calculate. If you seek to get detailed info about the TCO, get in touch with ITQlick experts. Contact us today and get up to date, detailed quotes.


Shlomi Lavi

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Shlomi holds a Bachelor of Science (B.Sc.) in Information System Engineering from Ben Gurion University in Israel. Shlomi brings 15 years of global IT and IS management experience as a consultant, and implementation expert for small, medium and large size (global) companies.