GuestList Pricing Guide

GuestList pricing score is 4.4/10 - similar to the average Hotel Management software

GuestList Pricing

GuestList Pricing - Nov 2020

ITQlick rating

Starting from $1.50 per license

Guestlist is a guest and booking management software for event managers to create and manage events, create event websites, manage guests, and get real-time analytics for events.

  • ITQlick score: 83/100

    Main category: Hotel Management

    Sub categories 5:

    • Booking and scheduling
    • Hotel Booking & Reservations
    • Hotel Management
    • Hotel Resort Management

    Typical customer size: Small business, Medium business, Large business

    Bottom line: GuestList pricing score is 4.4/10 - similar to the average Hotel Management software

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GuestList Pricing - The Ultimate Guide

Shlomi Lavi / Nov 28, 2020

We publish unbiased reviews, our opinions are our own and are not influenced by payments from advertisers. Learn more in our advertiser disclosure.

GuestList Total Cost Rating: (4.4/10)

When comparing GuestList to their competitors, on a scale between 1 to 10 GuestList is rated 4.4, which is similar to the average Hotel Management software cost. GuestList are offering few flexible plans to their customers, the basic cost of license starting from $1.50 per license, read the article below in order to calculate the total cost of ownership (TCO) which includes: customization, data migration, training, hardware, maintnance, updgrades, and more.

You can also leave your info with us to get a free custom quote with the break downs for your business needs.

Hotel Management Software Price Ranges

Companies would typically pay between $25 and $75+ a month for starter subscription plans for Hotel Management Software (HMS). The price model is on a “per time/PAYG” basis, and most vendors can also include charges for additional features, such as Payment Processing, Multi-Property Administration and Revenue Management. Users can purchase Hotel management software products based on the size of the business, and some of the price ranges are as follows:

  • Small businesses can expect to pay between $50 and $220 per month for Hotel Management Software. For example, Cloudbeds pricing starts at $131 a month for ten rooms and $218 per month for hundred units. Hotelogix pricing begins at $65 a month, with an enterprise plan at $90 monthly. Furthermore, eZee Absolute Classic plan costs $50 a month, with Elite, Star, and Champion subscriptions (costing $75, $89, and $118 per month respectively) if you require a more extensive service.
  • Medium-based companies have price points within $100 and $250 a month. For instance, Quore pricing starts at $100 per month, Hotello PMS costs $180 a month, and RMS Cloud pricing goes for $125 monthly. Additionally, RoomKey PMS has a base subscription which goes for $250 a month. DJUBO Pro Hotelier pricing starts at $129 a month, with a separate Master Hotelier subscription, which costs $193 per month.
  • Large organizations can pay up to $18000 for HMS. For example, RoomRaccoon Pro costs $250 a month, and IQWARE PMS pricing starts at $500 per month. Some vendors charge annually, such as 5Stelle*, which goes for $1000 a year. Other HMS software for Large businesses have a perpetual license; ResortSuite SPA costs a one-time fee of $18000, InnSoft goes for $799 and Megasys HMS for $10000.

Some of the best of breeds under Hotel Management Software also have their peculiar price points as well, some of which are as follows:

  • Bed and Breakfast Software B&B Software has price points between $5 and $79 on a per month basis. For instance, InnRoad pricing starts at $79 a month, Sirvoy at $19 per month, and ThinkReservations at $50 monthly. Also, Lodgify cost price begins at $12 a month, with Professional and Ultimate plans for $32 and $48 a month, respectively. ReservationKey pricing starts at $29 a month for four units, with its other subscriptions costing higher as the entities increase.
  • Hotel Front Desk Software HFD Software products cost $25-$520 a month. The pricing for Smart Hotel, for example, begins at a minimum charge of $60 a month, CiiRUS pricing starts at $25 a month, Hoteliga costs $30 a month and BananaDesk at $41 monthly. Furthermore, Little Hotelier pricing begins at $89 a month for five rooms and $179 for 30 units. BookingLayer pricing starts at $129 a month, with other plans which cost $257 and $514 per month, respectively.
  • Hotel Reservation Software Users can expect to pay between $3 and $59 a month for Hotel Reservation Software products. For example, VRScheduler pricing goes for $45 a month, Elina cost price starts at $50 per month, and Xotelia starts from $13 monthly. Additionally, Uplisting pricing begins at $100 a month for one property and $200 per month for ten properties.
  • Motel Software Motel software pricing starts at around $5 a month and can go up to $40 a month for starter subscriptions. For illustration, StayFlexi cost price begins at $40 a month, SkyTouch Hotel OS costs $5 per month, and AioSell pricing goes for $5 monthly. Also, Wishbox pricing starts at $5 a month for each room unit.
  • Resort Management Software Users can expect to pay up to $5000 for RM software. For example, Mews Commander Basic Plan costs $9 a month, with its Professional and Enterprise plan at around $15 and $20 per month, respectively. SabeeApp Essentials costs about $513 a month, Roomsy Elite pricing goes for $249 a month, and OpenHotel PMS for up to $500 a month. Other software vendors charge for one-time licenses, such as RDPWin, which costs $5,000.

Hotel Management Total Cost Breakdown

When it comes to selecting Hotel Management software product, buyers are primarily concerned about its cost. In fact, it is the cost that determines whether a potential buyer would go with the product. True, there is no one-size-fits-all formula to determine the “worth” of a software product, but as a software buyer, you want to make sure you get the best value for your money, without having to dig a big hole in your pocket.

Understanding the exact price of Hotel Management Software isn't easy as The overall cost of software includes the cost of software license, subscription fees, software training cost, customization cost, required hardware, and the cost of maintenance & support and other related services. It's critical that you account for all of these costs to gain an understanding of the system's "total cost of ownership."

3 Software Pricing Models

There are primarily three common pricing models – Perpetual License, Subscription, and Commercial open source.

  • Subscription/Software-As-A-Service: - Relevant for GuestList
    Under this software pricing model, the software is accessed over the Internet, as opposed to installed on-premises. The payment is made either on a per user basis or subscription basis. Ideally, customers are required to pay a recurring monthly fee until a specific period for using the software. Subscription pricing model is more common with Software-as-a-Service (SaaS) apps.
  • Upfront cost for customization and integration is less compared to perpetual license cost because there is not much flexibility with SaaS systems in this area.
  • Recurring cost is greater as customers are required to make monthly payments as subscription fee. Additionally customers using premium support services must pay an extra fee.
  • All in all, the total cost of ownership in the both cases is almost the same and may span over a period of 7-10 years, though you may have to pay a higher perpetual license fee upfront. The software cost may vary from starter to mid range to enterprise level apps in both cases.
  • Perpetual license: - Relevant for GuestList
    A common pricing model for on-premise applications, perpetual license requires a customer to pay an upfront sum to own the software or other intellectual property on-premises for a fixed term.
  • Upfront cost involves the fee for installation, customization, integration with existing systems, besides perpetual license fee.
  • Recurring cost is low in this pricing model and may include cost for updates, maintenance, upgrades, and patches. Some vendors do offer premium support services, which come for an extra price.
  • Commercial open source: Not relevant for GuestList
    The customer can acquire the software free of cost without having to incur any upfront license fee. As a customer, you’re solely responsible for the ongoing maintenance, upgrading, customization, and troubleshooting of the application to meet your specific needs. You are on your own for providing end-user support, since you are not locked in with a vendor-supplied software solution.

GuestList - cost of customization:

If you need specific features in your software catering to your specific business requirements, the vendor will charge customization cost, depending on your needs and feature requirement. Ideally customization cost is more complex to calculate compared to licensing cost.

Some apps allow you to easily combine data from multiple sources, without any complicated query requirements, while some others can be embedded into different applications to provide enhanced reporting. If you seek products that support customizable dashboards and predictive analysis to identity possible trends and facilitate decision making, you may have to pay higher for all the customization features.

Additionally, the following factors may affect the cost of customization:
  • User interface changes
  • Configurable dashboards
  • Data elements required for tracking
  • Forms to collect additional data
  • Dashboard, management and operational reports that are needed.
  • Workflows and how complex they are.
  • Forms to collect additional data.
Here are some questions to answer: How much customization is needed? How many system you want to integrate to? Does your company work like industry standars or has it's own customize processes? What kind of special reports are needed?

In order to calculate the cost of customization you can use the following estimates:

  • Minimal customization - integrate with 1-2 systems: $2,500
  • Standard customization - integrate with 3-5 systems: $10,000
  • Fully customized system - integrate with more than 5 systems: $25,000

GuestList - cost of data migration: Relevant for GuestList

Most companies opt for data migration services from a vendor, which raises the cost of product ownership. If you choose to transfer data on your own, you can avoid paying the cost of data migration.
Data migration cost depends on the amount of data to be transferred, your current software, availability of migration tools, complexity of data, and gaps between the existing system and the new system.

If your data is stored in excel spreadsheets, then it may incur you a lot of time and money to migrate data from excel.
By involving a software services provider in data migration, you are asking them to offer additional services, for which you may have to pay extra.

As a rule of thumb the cost of data migration depents on how many records you want to migrate. Records can include number of Customers, invoices, financial transactions, products, versions, etc. Here is a list you can use as a rule of thumb:

  • 1,000 records: $500
  • 10,000 records: $2,500
  • 100,000 records: $10,000
  • 1,000,000+ records: $25,000

GuestList - cost of training: Relevant for GuestList

As a software buyer, you are required to pay extra for in-person training, though some vendors offer web-based training as part of the package. Training cost may involve end-user training, video/self training, group training, department training, and train the trainer.

Training cost derived from the training approach that you select for your organization:
  • End-user training.
  • Group/Department training.
  • Video /self training.
  • Train the trainer approach.

Here are some questions to answer: How many training groups (different departments, usages, type of users) are needed?

In order to calculate the cost of training you can use the following estimates:

  • 1-2 Training Sessions: $500
  • 3-4 Training Sessions: $1,500
  • 5-7 Training Sessions: $2,500
  • 8-10 Training Sessions: $5,000

Cost of Hardware & IT: - Relevant for GuestList

This can be a major expense for on-premise software buyers that need their own servers and other infrastructure to install the solution. This may be a costlier alternative than cloud solutions. In that case, you may want to go with cloud services that do not involve infrastructural investments and you can rely on the vendor’s web-based solutions.

Software pricing may also depend on software capabilities, including marketing automation, sales automation, help desk, and call center.

Cost of support for GuestList - An Important Factor:

As a customer investing in a software product, you are looking for constant support, besides the price of the software. Support has become a crucial part of value-based pricing that you are willing to pay as a customer.

There is no use buying a software product and facing inconvenience due to some technical glitches that you know nothing about and are reliant on the vendor to give you a solution. It is crucial that you go for a product from a vendor that provides solutions to ongoing problems.

Shift From Licensing Fee to Subscription Fee Models: - Relevant for GuestList

In an effort to build more sustained relationships with customers, most software vendors have chosen to offer the managed services model to accommodate changing customer behavior. There has been a significant drop in licensing revenue, thanks to the emergence of software-as-a-service model and downfall of the packaged software.

The new pricing model requires customers to pay little upfront fee and ongoing subscription fee on a monthly basis. The alternate pricing model stretches payments over a period of few years compared to lump-sum licensing fee.

Customers are happy to pay small monthly installments for subscribing to the ongoing support and maintenance services from vendors, without having to pay large upfront payment which can be too much for small businesses.

Compare GuestList pricing to Alternarive Hotel Management solutions:

When comparing GuestList to alternative software tools, on a scale between 1 to 10 GuestList is rated 4.4, which is similar to the average Hotel Management software cost.

How Can We Help?

The science of software cost/pricing may not be easy to understand. If you seek to understand software pricing model, get in touch with ITQlick experts. Contact us today and find solutions to all your questions. We will match software vendors that offer the best pricing on technology that fits your needs.