iDentalSoft Pricing Guide (Mar 2022)

iDentalSoft Review
ITQlick Score: 92/100
ITQlick Rating: (4.4/5)
Pricing: 4.6/10 - average cost
Category: Dental -> iDentalSoft -> iDentalSoft pricing
Ranking:Ranked 3 out of 43 Dental systems
Company: iDentalSoft
Pricing: starts at $395 per practice/month
Typical customers: Small, medium and large size businesses
Platforms: Desktop, Mobile
Links: iDentalSoft review, iDentalSoft alternatives
Shlomi LaviShlomi Lavi / Mar 12, 2022

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Is iDentalSoft expensive?

iDentalSoft is about the same cost as the industry average.

The starting price of iDentalSoft is $395 per month per practice. You can use iDentalSoft from any device; however, it is highly compatible with Chrome browser (any version), as mentioned on their official website. iDentalSoft also offers a free demo, which you can avail of by filling a contact us form on their official website. You can select the demo by selecting the type of practice your business is currently following. The price of iDentalSoft is on lies in the average pricing scale of the dental practice management software.

When comparing iDentalSoft to their competitors, on a scale between 1 to 10 (10 is the most expensive to implement), iDentalSoft is rated 4.6. Read the article below in order to calculate the total cost of ownership (TCO), which includes: customization, data migration, training, hardware, maintenance, upgrades, and more.

You can leave your info with us to get a free custom quote with a breakdown of cost for your business needs.

Dental Software Price Range

Organizations would typically have to pay $10 to more than $167 a month for the base plan of Dental software products. However, vendors may include charges for added features such as Notification for staff, custom domains, payment portal, insurance portal, and custom domains. Their pricing is on per user/month model as well. Also, Price points for Dental software have tiers across different company sizes, and the breakdown is as follows:

  • Small organizations can expect to pay up to $200 a month for dental software products. For example, EagleSoft pricing starts at $200 a month, Open Dental at $169 per month and Tab32 at $150 monthly. Other vendors include DoveTail, whose Team pricing goes for $125 a month, Dentimax for $199 per month, and ADSTRA costs about $84 monthly.
  • Dental software for mid-sized companies has cost prices that lie within $200 and $400 per month. For instance, Umbie For DentalCare starts at $229 a month, ABELDent at $300 per month, and MOGO Azure at $250 monthly. In addition, Lighthouse 360 pricing goes for $329 a month, with a one-off setup fee of $299, Curve Dental has a base cost price of $350 per month, and iDentalSoft cost price starts at $250 a month. Also, Marketing 360 has a standard rate of $395 for each month, and Weave core services have a starting price of $399 a month.
  • Large corporations would have to pay up to $10000 for units of Dental Software. For example, ACE Dental charges a one-off payment of $499, Dolphin Management has a one-time price of $10000, and Dentrix pricing goes for $6,995. Datacon Dental System also has a one-time fee of $500.

Other price points for the best of breeds under Dental Software are as follows:

  • Dental Imaging Software These software products have pricing within $99-$248 a month. For example, Dentrix Ascend pricing begins at $248 a month, Consult-PRO Suite at $99 monthly, and MaxiDent at $200 per month. Furthermore, EXACT Dental cost price starts at 1 cent per month, Axex Dental at $200 per month and YAPITrue Paperless at $199 a month.
  • Dental Charting Software Dental Charting Software products have a cost price range of $14-$1500 a month. For illustration, MacPractice DDS has a starting cost of $1500 a month for an outlay of 6 months; Panda Perio pricing starts at $99 per month and DentalCharting at $14 per month. Also, Some vendors charge for perpetual licenses of their Dental Charting Software products; for example, MedExpert has a one-off cost of $7500; DOM starting price is $180 a month.

What is the cost for Dental implementation?

When it comes to selecting Dental system, buyers are primarily concerned about the cost. In fact, it is the cost that determines whether a potential buyer would go with the product. True, there is no one-size-fits-all formula to determine the “worth” of a business application, but as a software buyer, you want to make sure you get the best value for your money, without having to dig a big hole in your pocket.

Understanding the exact price of a Dental system isn't easy as the overall cost of software includes the cost of a license, subscription fees, training, customization, hardware, maintenance, support, and other related services. It's essential to take into account all of these costs to gain an understanding of the system's "total cost of ownership."

What are the typical Dental pricing models?

There are primarily three common pricing models – Perpetual License, Subscription, and Commercial Open Source.

  • Subscription/Software-As-A-Service: - Relevant for iDentalSoft
    Under this pricing model, the system is accessed over the internet, as opposed to installed on-premises. The payment is made either on a per user basis or subscription basis. Ideally, customers are required to pay a recurring monthly fee until a specific period for using the tool. Subscription pricing model is more common with Software-as-a-Service (SaaS) apps.
  • Upfront cost for customization and integration is less compared to perpetual license cost because there is not much flexibility with SaaS systems in this area.
  • Recurring cost is greater as customers are required to make monthly payments as a subscription fee. Additionally customers using premium support services must pay an extra fee.
  • All in all, the total cost of ownership in the both cases is almost the same and may span over a period of 7-10 years, though you may have to pay a higher perpetual license fee upfront. The total cost may vary from starter to mid range to enterprise level apps in both cases.
  • Perpetual license: - Relevant for iDentalSoft
    A common pricing model for on-premise applications, perpetual license requires a customer to pay an upfront sum to own the tool or other intellectual property on-premises for a fixed term.
  • Upfront cost involves the fee for installation, customization, and integration with existing systems, besides perpetual license fee.
  • Recurring cost is low in this pricing model and may include the cost for updates, maintenance, upgrades, and patches. Some vendors do offer premium support services, which come for an extra price.
  • Commercial open source: Not relevant for iDentalSoft
    The customer can acquire the system free of cost without having to incur any upfront license fee. As a customer, you’re solely responsible for the ongoing maintenance, upgrading, customization, and troubleshooting of the application to meet your specific needs. You are on your own for providing end-user support, since you are not locked in with a vendor-supplied system solution.

How much would it cost to customize iDentalSoft? (and is it relevant)

If you need specific features in your system catering to your specific business requirements, the vendor will charge customization cost, depending on your needs and feature requirement. Ideally customization cost is more complex to calculate compared to licensing cost.

Some apps allow you to easily combine data from multiple sources, without any complicated query requirements, while some others can be embedded into different applications to provide enhanced reporting. If you seek products that support customizable dashboards and predictive analysis to identity possible trends and facilitate decision making, you may have to pay higher for all the customization features.

Additionally, the following factors may affect the cost of customization:
  • User interface changes
  • Configurable dashboards
  • Data elements required for tracking
  • Forms to collect additional data
  • Dashboard, management and operational reports that are needed.
  • Workflows and how complex they are
  • Forms to collect additional data
Here are some questions to answer: How much customization is needed? How many systems do you want to integrate to? Does your company work like industry standards or does it have its own customized processes? What kind of special reports are needed?

In order to calculate the cost of customization you can use the following estimates:

  • Minimal customization - integrate with 1-2 systems: $2,500
  • Standard customization - integrate with 3-5 systems: $10,000
  • Fully customized system - integrate with more than 5 systems: $25,000

What is the data migration cost of iDentalSoft? Relevant for iDentalSoft

Most companies opt for data migration services from a vendor, which raises the cost of product ownership. If you choose to transfer data on your own, you can avoid paying the cost of data migration.
Data migration cost depends on the amount of data to be transferred, your current software, availability of migration tools, complexity of data, and gaps between the existing system and the new system.

If your data is stored in Excel spreadsheets, then it may incur you a lot of time and money to migrate data from Excel.
By involving a business services provider in data migration, you are asking them to offer additional services, for which you may have to pay extra.

As a rule of thumb the cost of data migration depends on how many records you want to migrate. Records can include the number of customers, invoices, financial transactions, products, versions, etc. Here is a list you can use as a rule of thumb:

  • 1,000 records: $500
  • 10,000 records: $2,500
  • 100,000 records: $10,000
  • 1,000,000+ records: $25,000

What is iDentalSoft's cost of training? Relevant for iDentalSoft

As a buyer, you are required to pay extra for in-person training, though some vendors offer web-based solutions as part of the package. The cost may involve end-user training, video/self, group, department, and training the super users.

The cost is mainly derived from the approach that you select for your organization:
  • End-user training
  • Group/Department
  • Video /self
  • Train the trainer/super user

Here are some questions to answer: How many groups (different departments, usages, type of users) are needed?

In order to calculate the cost you can use the following estimates:

  • 1-2 Sessions: $500
  • 3-4 Sessions: $1,500
  • 5-7 Sessions: $2,500
  • 8-10 Sessions: $5,000

How iDentalSoft pricing compares to alternative Dental solution?

When comparing iDentalSoft to alternative systems, on a scale between 1 to 10 iDentalSoft is rated 4.6
Every practice management has different needs. Although iDentalSoft seems promising for dental practice management, there is other such software as well that fits well to your business needs. The three main competitors of iDentalSoft are Denticon, ADSTRA Dental Software, and Dentimax Dental Software.
  • Functionality: Denticon is a cloud-based dental practice management software offering features like charting, billing, and invoicing, patient and treat management, image analysis, X-rays and imaging, data import and export, calibration management, 2D and 3D image support, and communication management. Denticon also offers an on-premises Desktop version. However, you need to update the system manually for updates. iDentalSoft does not offer customization. Also, you cannot access 3D images through iDentalSoft, which gives Denticon an edge over iDentalSoft.

    Dentimax Dental Software is also a cloud-based dental practice management software offering similar features as iDentalSoft. However, Dentimax is not limited to USA dental clinics. Dentimax is used worldwide, including in Canada and Dubai.

    ADSTRA dental software is an on-premises dental practice management software deployed on the cloud. You can use ADSTRA dental software from any device, including Blackberry, Windows, Mac, Android, and iOS. The features include patient care, practice administration, digital imaging, referral reports, treatment notes, medication prescriptions, and document organizations.

    In addition, image annotation tools and image enhancement tools in ADSTRA give it an edge over iDentalSoft. However, the communication channels for patient-doctor communication are limited in ADSTRA.
  • Pricing: The price of ADSTRA dental software starts at $84.00 per feature per month. ADSTRA does not provide any free version for the users. The price of Denticon is around $299 per month. Denticon does not have a free version, but it does offer a free trial for the dental businesses.

    The cost of Dentimax costs around $139 per month per location with limited features. To get the complete feature set of Dentimax, you need to pay an additional $159 to get all their features. As compared to iDentalSoft, all three software are lesser in cost and offer similar features as iDentalSoft.
  • Support: iDentalSoft, Denticon, and Dentimax offer complete support, including chat, phone support, and a knowledge base. Moreover, they also have various training modules, including in-person training. ASDTRA dental software also offers support via chat and calls, but training is limited to documentation and video tutorials.

How can the team at ITQlick help?

The science of TCO (total cost of ownership) may not be easy to calculate. If you seek to get detailed info about the TCO, get in touch with ITQlick experts. Contact us today and get up to date, detailed quotes.


Shlomi Lavi

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Shlomi holds a Bachelor of Science (B.Sc.) in Information System Engineering from Ben Gurion University in Israel. Shlomi brings 15 years of global IT and IS management experience as a consultant, and implementation expert for small, medium and large size (global) companies.