Top 49 Long-Term Care Software (Feb 2023)

2023's Best 50 Long-Term Care Systems

Shlomi LaviShlomi Lavi / Feb 24, 2023

We publish unbiased reviews. Our opinions are our own and are not influenced by payments from advertisers. This content is reader-supported, which means if you leave your details with us we may earn a commission. Learn why ITQlick is free .

1. myEvolv by Netsmart

  • Best for: Small, medium and large size businesses
  • Price:
  • Mar 25, 2022
Compare myEvolv by Netsmart Vs. myEvolv by Netsmart

Netsmart is cloud-based as well as an on-premise solution that is developed as an electronic health record solution that is used in home care living. The solution is developed to be fit for use in all care processes that are long term and most of them are home care practices.


2. IQI Intuition

  • Best for: Small, medium and large size businesses
  • Price: starts at $50 per month
  • Feb 24, 2023
Compare IQI Intuition Vs. myEvolv by Netsmart

Is your organization tracking incidents with a spreadsheet? You are not alone. There have never been purpose-built tools for the tracking of this data. Where are falls occurring? Is there an infectious outbreak on the second floor? Where should we focus our quality improvement efforts? The spreadshe...


3. MyValueMed

  • Best for: Small, medium and large size businesses
  • Price:
  • May 06, 2022
Compare MyValueMed Vs. myEvolv by Netsmart

As a total pharmacy solution, PharMerica is a true partner to providers and staff of all types of senior communities: assisted living, skilled nursing, public health organizations, long-term care and post-acute care settings.


4. Carepatron

  • Best for: Small, medium and large size businesses
  • Price: starts at $19 per user/month
  • Jun 07, 2022
Compare Carepatron Vs. myEvolv by Netsmart

Easily record your client notes and documentation securely in one place. Select the notes you want to share directly with the client and those you wish to keep private to your care team.


5. Caribou Community Living Care

  • Best for: Small, medium and large size businesses
  • Price: starts at $18,200 per year
  • Feb 24, 2023
Compare Caribou Community Living Care Vs. myEvolv by Netsmart

As a health information software development and systems integration company, we provide services and solutions used daily by thousands of clinicians and administrative staff nationwide.


6. Client Slate

  • Best for: Small, medium and large size businesses
  • Price:
  • Jan 05, 2022
Compare Client Slate Vs. myEvolv by Netsmart

Our attractive, responsive, and easy to use application controls decrease the learing curve and cut data entry time so you can spend more time with your clients and less time with technology.


7. LincWare

  • Best for: Small, medium and large size businesses
  • Price:
  • Jun 08, 2022
Compare LincWare Vs. myEvolv by Netsmart

Admit+ is the first digital resident admissions and management platform with ADDs (analytics/data capture, decisioning, documents and signatures).


8. ePersonam

  • Best for: Small, medium and large size businesses
  • Price:
  • Jun 28, 2022
Compare ePersonam Vs. myEvolv by Netsmart

Advenias proposes itself as a unique and strategic partner for Cooperatives and Multi-structure Groups with both Residential and Domiciliary services, for the integrated management and management of all healthcare reception processes, medical records, invoicing and management control.


9. TaskMaster Pro

  • Best for: Small, medium and large size businesses
  • Price:
  • Sep 10, 2022
Compare TaskMaster Pro Vs. myEvolv by Netsmart

How would you like for your QIDPs, Case Managers, Nurses, and other members of your staff to enjoy their jobs and look forward to coming to work knowing they have a virtual assistant in TMP? We can enhance your organization systems, automate cumbersome tasks, eliminate duplicate efforts, and reduce ...


10. Clinical Care Suite

  • Best for: Small, medium and large size businesses
  • Price:
  • Nov 01, 2022
Compare Clinical Care Suite Vs. myEvolv by Netsmart

American Health Care Software is a national software solution provider to the healthcare industry and an IBM business partner located in South Burlington, Vermont, in the heart of the Lake Champlain Valley region. We are a national company serving facilities in all U.S. states as well as the territo...


Pricing Guide - Long-Term Care Software:

Long Term Care Software Pricing

The price for most long term care software are based on the number of users, patients, or the number of usage per month. The price ranges can be broken into three tiers, from $5 to $40, $40 to $150, and then $150 to $1,000.
These are the starting price points from offering vendors; hence their premium and enterprise plans may cost more. Also, some products have perpetual licenses that can be bought with a one-time fee. For example, Melyx Pro costs $20,000; Residex costs $1,000; CLIN1 Pharmacy costs $25,000 for a one-time fee.

In addition, the price for most products is set based on the size of an organization; hence, users can expect different prices for a product.

  • Small-sized Establishments can expect to pay within the range of $5 to $45 for long term care software on a monthly basis. For example, Activity Pro pricing starts from $30 per user monthly, AI Advantage pricing from $23 per resident monthly, and Teleon Health costs around $8 per user per month. Also, some vendors have feature-limited offerings that can serve small health organizations with a small workforce. Examples of some of these vendors with free plans are GeroPro, Unieke Care, and CareEase.
  • Medium Establishments can expect to pay between $50 and $210 a month for long term care software. For example, DayCenta cost price starts from $199 per month, IQI Intuition pricing goes for $50 per user monthly, and ElderSuite pricing falls around $190 per user/per month.
  • Large Establishments can expect to acquire long term care software for a price between $250 to $1,000 per month. For example, Amera Care pricing starts from $250 per month, COMET costs around $900 per month, and GEHRIMED pricing goes for $225 per month. Note that some vendors may request an additional price for installation and onboarding for their products.

Long term care software best of breeds and their respective price ranges are as follows:

  • Assisted Living Software Most assisted Living Software have price points that fall between $5 to $20, $20 to $80, and 80 above per month. For example, Alis pricing starts from $8 per user/per month; Grove Menus pricing begins at $25 per month; Senior Insight pricing starts from $300 monthly.
  • Hospital Management Software Most hospital Management Software have perpetual licenses that can be bought with a one-time fee. The price points for most licenses fall between the ranges of $100 to $1,200, $1,200 to $15,000, and $15,000 upwards. For instance, ProMed costs $1,000, while Health Data Archiver costs $15,000, both one-time fees. There are also products priced monthly; an example is Insta HMS, which costs around $20 per user monthly.

11. midxcom

  • Best for: Small, medium and large size businesses
  • Price:
  • Nov 01, 2022
Compare midxcom Vs. myEvolv by Netsmart

midxcom is a truly integrated software solution for the long term care industry, delivering powerful, real-time information built on a resident-centric engine.


12. SimpleMDS

  • Best for: Small, medium and large size businesses
  • Price: starts at $94 per month
  • Oct 28, 2022
Compare SimpleMDS Vs. myEvolv by Netsmart

Maximize PDPM reimbursement, forecast Five-Star ratings, improve quality measures and reduce rehospitalizations. With predictive MDS analytics, you can make real-time decisions to improve outcomes. It is simpler and more affordable than you thought.


13. Teleon Health

  • Best for: Small, medium and large size businesses
  • Price: starts at $8 per user/month
  • May 26, 2022
Compare Teleon Health Vs. myEvolv by Netsmart

Teleon provides a simple-to-use mobile and web communication platform that’s designed to support your critical workflows in a HIPAA-compliant way and help you deliver the best care to your patients.


14. GreyMAR

  • Best for: Small, medium and large size businesses
  • Price:
  • Apr 26, 2022
Compare GreyMAR Vs. myEvolv by Netsmart

GreyMAR lets you view, scrub, and see side by side the residents hospital stay, any PDPM NTA points that can be captured using our Artificial Intelligence and Machine Learning technology, and captured data in PointClickCare.


15. O-Meds

  • Best for: Small, medium and large size businesses
  • Price: starts at $5 per license
  • May 01, 2022
Compare O-Meds Vs. myEvolv by Netsmart

O-Meds is a cloud-based HIPAA Compliant electronic medical administration record solution that helps manage the administration and medication records for group homes, non-profits mental health centers, and nursing homes. It allows the user to offer potential allergies alerts as well as information a...


16. AHT

  • Best for: Small, medium and large size businesses
  • Price:
  • Jan 06, 2022
Compare AHT Vs. myEvolv by Netsmart

With American HealthTech, leverage an end-to-end EHR with integrated RCM tools that include dynamic workflows and convenient processes that result in better outcomes and fewer financial barriers.


17. eCase

  • Best for: Small, medium and large size businesses
  • Price:
  • Apr 22, 2022
Compare eCase Vs. myEvolv by Netsmart

Our end-to-end software solutions provide a sophisticated data-driven approach to the clinical, operational, and financial complexities of delivering residential aged care, retirement living, community and disability support. With Single Client Record Architecture, clients records move with them acr...


18. LTPAC Software Systems

  • Best for: Small, medium and large size businesses
  • Price: starts at $0.35 per month
  • Mar 23, 2022
Compare LTPAC Software Systems Vs. myEvolv by Netsmart

The Omegacare full spectrum LTPAC software suite is the industry only SAAS (Software as a Service) Electronic Medical Records system designed to incorporate ALL disciplines of resident care.


19. SimpleLTC

  • Best for: Small, medium and large size businesses
  • Price: starts at $99 per facility/month
  • Jun 30, 2022
Compare SimpleLTC Vs. myEvolv by Netsmart

SimpleLTC is a cloud-based long-term care software that is designed for use in all types of care facilities and care platforms. The solution is easy to use for most of the users and has been developed with the necessary features to help improve the efficiency of the services that are offered to most...


20. IntelliLogix

  • Best for: Small, medium and large size businesses
  • Price:
  • Apr 05, 2022
Compare IntelliLogix Vs. myEvolv by Netsmart

Long-Term Care data analytics backed by a team dedicated to meeting the ever changing needs of our industry and making certain you have the analytics, tools and results you need.


21. MedRight

  • Best for: Small, medium and large size businesses
  • Price:
  • Feb 23, 2022
Compare MedRight Vs. myEvolv by Netsmart

The mission of CareRight Technologies, LLC is dedicated to bringing health care professionals innovative software to help deliver superior resident care! We do this by using best care practices and transparent, state-of-the-art technology.


22. AL Advantage

  • Best for: Small, medium and large size businesses
  • Price: starts at $7 per month
  • Feb 19, 2022
Compare AL Advantage Vs. myEvolv by Netsmart

Since its creation, AL ADVANTAGE assisted living software has been implemented in hundreds of senior care communities of all sizes, with great success. Ongoing review, state-by-state customization and supportive enhancements have continued to simplify and improve our caregiving platform into one ...


23. ADL

  • Best for: Small, medium and large size businesses
  • Price:
  • Feb 04, 2022
Compare ADL Vs. myEvolv by Netsmart

Over the years we have enabled facilities to make seamless transitions to new technologies without losing their initial training and financial investment. We continually enhance the systems to take advantage of the latest advances in hardware and software technologies.


24. gEHRiMed Software

  • Best for: Small, medium and large size businesses
  • Price: starts at $450 per month
  • Jul 31, 2022
Compare gEHRiMed Software Vs. myEvolv by Netsmart

gEHRiMed is a cloud-based medical software that is designed as an electronic health record (HER) for long term post-acute health practitioners. The software enables these healthcare providers to access logs of patient appointments and also prescribes orders.


25. COMET

  • Best for: Medium and large size businesses
  • Price: starts at $3,500 per user/month
  • Jan 24, 2022
Compare COMET Vs. myEvolv by Netsmart

COMET is both cloud-based as well as on-premise long term care solution that is designed for use in all types of help care practices. the solution can also be used as a health record solution for the long term care practitioners and helps streamline the activities that are carried out in a care faci...


26. PNP RMS

  • Best for: Small, medium and large size businesses
  • Price:
  • Mar 24, 2022
Compare PNP RMS Vs. myEvolv by Netsmart

Resident Management System(RMS) modules can be combined and used with select add-ons and utilities (such as document management and digital electronic signatures) to produce Electronic Health Records.


27. AmeraCare

  • Best for: Small, medium and large size businesses
  • Price: starts at $250 per month
  • Apr 01, 2022
Compare AmeraCare Vs. myEvolv by Netsmart

Whether you operate a single facility or multiple locations, AmeraCare can take care of your software needs. With our fully integrated system in place, there is no need for your staff to deal with multiple entries of the same information.


28. HDS Dietary System

  • Best for: Small, medium and large size businesses
  • Price:
  • Jun 05, 2022
Compare HDS Dietary System Vs. myEvolv by Netsmart

Hospitality Dietary Solutions is a vibrant organisation providing various aged care software systems throughout Australia. Our paperless solutions allow you to access and manage complex dietary information anytime through our leading web-based software.


29. ePlan

  • Best for: Small, medium and large size businesses
  • Price: starts at $50 per month
  • Mar 10, 2022
Compare ePlan Vs. myEvolv by Netsmart

Care Providers and Administrators are being challenged to provide consistent yet personalized care under ever increasing scrutiny and growing cost constraints. In this environment, technology has the potential to provide much needed relief, but the solutions available are often over priced; too diff...


30. Point Click Care

  • Best for: Medium and large size businesses
  • Price:
  • Feb 09, 2022
Compare Point Click Care Vs. myEvolv by Netsmart

PointClickCare is a cloud-based electronic health record solution that is provided as a suite with it containing a long term care solution, a nursing home solution, and an assisted living software that is suitable to be used in all the various practices.


31. Healthland Long-Term Care

  • Best for: Small, medium and large size businesses
  • Price:
  • May 02, 2022
Compare Healthland Long-Term Care Vs. myEvolv by Netsmart

Healthland Long-Term Care is a cloud-based as well as an on-premise care solution. The solution is suitable for offering long term care and provides the best features that can be required in a care service.


32. Cardwatch POS

  • Best for: Small, medium and large size businesses
  • Price: starts at $100 per month
  • Feb 21, 2022
Compare Cardwatch POS Vs. myEvolv by Netsmart

Providing quality services and amenities means giving your residents more flexibility and choice. You need a point of sale system that complements, if not enhances, the overall experience. CardWatch, one of North America most advanced privilege & spending tools on the market, provides a complete poi...


33. SMILE

  • Best for: Small, medium and large size businesses
  • Price: starts at $59 per month
  • Feb 25, 2022
Compare SMILE Vs. myEvolv by Netsmart

SMILE is a cloud-based electronic health record solution that is developed to be sued in all long term care practices. the solution comes with many functionalities that are embedded in it that help the long term care workers in managing their patients and helping them in automating most of the work.


34. Optimus EMR System

  • Best for: Small, medium and large size businesses
  • Price: starts at $500 per user/month
  • Mar 05, 2022
Compare Optimus EMR System Vs. myEvolv by Netsmart

Optimus EMR System is a cloud-based electronic medical record that is developed to be used in long term care practices only. The solution can be used in medium-sized practices, large practices, and small-sized practices of the long term care.


35. eMenuCHOICE

  • Best for: Small, medium and large size businesses
  • Price:
  • Mar 23, 2022
Compare eMenuCHOICE Vs. myEvolv by Netsmart

For many residents, mealtime is the most important part of the day. The resident-centered design of eMenuCHOICE encourages staff to promote a better dining experience, so residents feel safe, empowered, and known.


36. CareVision

  • Best for: Small, medium and large size businesses
  • Price:
  • Mar 30, 2022
Compare CareVision Vs. myEvolv by Netsmart

Let your teams care more with CareVision. The only end to end solution for engaging clients throughout the continuum of care. With Artifical Intelligence and machine learning built in to drive continuous improvement of care scheduling and work order management, budgeting and forecast, automated time...


37. Soft4Care

  • Best for: Small, medium and large size businesses
  • Price: starts at $300 per user/month
  • Mar 30, 2022
Compare Soft4Care Vs. myEvolv by Netsmart

With our medical software for the management of residences and centers, through our person-centered plan, we help patients and professionals, simplifying processes, improving performance and guaranteeing well-being.


38. Move-N

  • Best for: Small, medium and large size businesses
  • Price:
  • Mar 31, 2022
Compare Move-N Vs. myEvolv by Netsmart

Consistently high census, resident satisfaction and a healthy bottom line all require exceptional decision making. Exceptional decisions all start at the same place – robust data analytics. Move-N Software for Independent/Assisted Living and CCRC communities provides all the high level Business Inte...


39. Cliniconex

  • Best for: Small, medium and large size businesses
  • Price:
  • Apr 05, 2022
Compare Cliniconex Vs. myEvolv by Netsmart

Cliniconex takes a unique approach to patient and resident family engagement. We believe that software should adapt to the way your organization works, and not the other way around. Our flexible solutions ensure your clinic workflows and processes are never compromised.


40. Unieke Care

  • Best for: Small, medium and large size businesses
  • Price:
  • Apr 06, 2022
Compare Unieke Care Vs. myEvolv by Netsmart

Unieke provides charts and daily reports that are clearer, smarter and faster than ever. Let our software take care of all the administration while you spend more time caring.


41. e-MAR

  • Best for: Small, medium and large size businesses
  • Price:
  • Apr 11, 2022
Compare e-MAR Vs. myEvolv by Netsmart

MED e-care is a global software-solution provider within long-term and chronic care sectors for nursing homes, hospitals and retirement communities. We provide a full platform with an integrated Electronic Health Record (EHR) system, in French and English, for complete management of the Resident Car...


42. ChartMeds E-MAR System

  • Best for: Small, medium and large size businesses
  • Price: starts at $6.80 per month
  • Apr 11, 2022
Compare ChartMeds E-MAR System Vs. myEvolv by Netsmart

The most common problems were confusion, oversedation, hallucinations, or bleeding due to prescribing errors or failure to carefully monitor patients for side effects. The researchers found that some blood thinners, and antipsychotic drugs caused the most problems.


43. Clarity Healthcare

  • Best for: Small, medium and large size businesses
  • Price: starts at $20,000 per license
  • Apr 14, 2022
Compare Clarity Healthcare Vs. myEvolv by Netsmart

Clarity Healthcare Solutions streamlines resident assessments and reporting for complex continuing and long-term care providers. Solutions for Mental Health, Rehab and Homecare assessments are available. With an intuitive user-friendly interface and data entry validation built in, Clarity Healthcare...


44. CareEase

  • Best for: Small, medium and large size businesses
  • Price:
  • Apr 19, 2022
Compare CareEase Vs. myEvolv by Netsmart

Streamline and automate your organisation CFO back-office operations, allowing CFOs to respond with greater agility to changes in the business environment.


45. CareComplete

  • Best for: Small, medium and large size businesses
  • Price: starts at $95 per month
  • Apr 21, 2022
Compare CareComplete Vs. myEvolv by Netsmart

Track every you need to know about your clients - demographics, key contacts, medications, notes, physicians, end of life planning, and much more.


46. emLucy

  • Best for: Small, medium and large size businesses
  • Price:
  • Apr 21, 2022
Compare emLucy Vs. myEvolv by Netsmart

EmLucy™ is specifically designed to address the new PDPM calculation and automate clinical data collection for MDS. In addition, EmLucy™ features the facility status of medical conditions of each patient and workflow status of each personnel. EmLucy™ is schedule driven when a patient medical conditi...


47. HDSI

  • Best for: Small, medium and large size businesses
  • Price:
  • Apr 21, 2022
Compare HDSI Vs. myEvolv by Netsmart

HDSI consulting services, training, and support, focus on the operational and business requirements of our industry while spotlighting productivity & effective return on investment.


48. Visual Suite

  • Best for: Small, medium and large size businesses
  • Price:
  • May 09, 2022
Compare Visual Suite Vs. myEvolv by Netsmart

At RHS we strive to provide you, our nursing home client, with the best possible medical and financial software to help streamline your tasks and enhance the quality of your care.


49. ActivityPro

  • Best for: Small, medium and large size businesses
  • Price: starts at $30 per user/month
  • May 11, 2022
Compare ActivityPro Vs. myEvolv by Netsmart

At ActivityPro we understand that one size does not fit all! We work closely with you to understand the unique needs of your home and set up the program for your specific requirements.



A Buyer's Guide to Business Software Solutions

How to Evaluate and Buy Business Software
 
If you’re somehow puzzled if this article is only for a specific size of business, no, it’s not. This is for you SMEs, MNEs and start-ups software buyers. Also, we’re not talking about a specific software solution here. Whether the software solution that you’re planning to buy is for Accounting, Business Intelligence, ERP, CRM, Help Desk, Maintenance Management or other types of application, one thing is for sure; with the help of this article, you will be able to know the right process in evaluating and buying a business software solution.
 
We’ve been into the software business for years and we’re seeing a lot of nitty-gritty things that often bring confusions and hesitations to many companies looking for better software solutions. Some companies can’t afford to let go their legacy systems while a few is encountering technological snags once the new system is in place. While this is the underlying truth behind software acquisition and implementation, what’s exciting about buying a business software solution is that there is a clear and obvious proof that thousands of companies and corporations today are happy with the benefits this technology is bringing into their respective businesses.  There is a significant increase in their revenue and the growth is on-going. And it’s easy to say; many from the Fortune 500 companies are making a lot of money because of their smartly-acquired business software.
 
So, let’s get straight to the point. What should you do in order to acquire that business software that could make your organization achieve its goals? The answer to this is pretty straightforward: evaluate and buy that right business software. Yes, that’s what you need to do and here’s the best manual from ITQlick.com that could certainly help you in doing that strategically.
 
Consider the Needs of Your Organization
Let’s assume that at this point, the entire management team agreed that you are ready to invest on a certain software application. The budget has been compromised and the key persons who will be involved in the acquisition process were already identified. Therefore, it’s time to approach things the project management way.
 
Define the Project
Every business software solution is categorized base on application type, features, deployment model, market size and pricing model. Remember that our objective here is to evaluate and buy a business software product that will fit into the size and present needs of your business. So what the project management team should try to deal with first is to define the real requirements of your business exactly base on the categories set by the software industry. Moreover, by doing this activity, you are already narrowing down your search for the right solution. Now, consider bringing this list of FAQs to the project management and aim to come up with clear-cut answers.
 
  1. What type of software is needed? Is it Integrated-Suite, Best-of-Breed or Industry-Specific? Ask your CEO’s main agenda and find the perfect match from these available options.
  2. What are the core and secondary features? Are you looking for basic, advanced or hi-end features? List down the specific features per category and allow the department managers and supervisors to give their insights on this list.
  3. How are you going to deploy the system? Would it be on-premise, cloud-based, hosted, or mobile-based? Weigh these options with the help of your CIO.
  4. Are you going for Tier 1, Tier 2 or Tier 3 vendors? Their offered solutions are base on the size of their target market - SMEs, MNEs or start-ups. Seek your CFO’s advice as it is important to match your financial capacity against the cost of the solution that the providers have for you.
  5. Are you willing to pay for the perpetuity software license or a subscription-based solution is way better? How many users are there and what would be their roles in using the system? Solicit feedbacks from future end users for they know better what challenges and risks might possibly come along their way when they’re using the system.
 
Finalize the BOM or List of Requirements
After providing definite answers on the above questions, we can say that the project has already been defined. Your procurement team is now ready to do their role in the acquisition process of this solution. However, in order for them to execute their job properly, they must have the complete list of requirements - features, specifications, hardware, and the software product. In other words, the Bill-of-Materials (BOM) that is final, complete and well-prepared must be handed over to the procurement director. Needless to say, it is very important that everybody is following the company purchasing and procurement protocols at all times.  
 
Request for Proposal (RFP)
The RFP process will bring everything into formality. Since you’re more likely in a line of business that doesn’t regularly buy software products, it is of critical importance that your RFP is well-structured before you send it to your prospect solution providers.
 
Draft the RFP
An RFP that contains all the relevant information as discussed during the project management meetings will enable the providers to return back to you their proposal that is complete and substantial. Therefore, your RFP should basically contain the following:
 
Brief Introduction
  • Company Name
  • Mission and Goals
  • Purpose of the RFP (or the need for software solution)
Business Background
  • Organizational Structure
  • Current Situation (IT infrastructure, system currently in-use, system issues and desired solutions, etc.)
  • Major Objectives of the Software Purchase
Request for Specific Requirements
  • Solution Functionality
  • System Specifications
  • Vendor Company Information
  • Price Model, Service Plans, Package Options
Other Important Inquiries (if necessary)
 
Send the RFP
Well-structured RFP will bring a lot of advantages especially when the proposals from various providers are received and then subjected for review and analysis. Send your RFP to at least three to five providers (or prospects which you have already shortlisted during the project definition phase). Depending on the complexity of the solution, most vendors will send their proposal in a matter of time, which could be around 4 to 6 weeks for Integrated-Suite solution.
 
Why still send RFP?
Is there really a need for RFP if your preferred solution (like cloud-based) and the service plans or packages are already displayed on the vendor’s website? Well, yes, you still need to undergo the RFP process. For most sales people, they certainly know that those figures appearing in the vendor’s website are usually the “list price” and not the “actual price”. More importantly, the vendor’s proposal (response to RFP) will serve as your main basis for the negotiation. Therefore, sending an RFP is a strict requirement.
 
Follow up questions relevant to RFP
More often than not, questions and concerns will be raised by the vendors to whom you send the RFP. You have to entertain them with utmost professionalism. Solution providers who are seeking further clarifications relevant to the RFP are consisting of professional software experts who wants to help your organization as much as they can. Entertain them but at the same time, always be cautious when providing additional information which you know is confidential or proprietary.
 
Evaluate the Proposals
Always refer to your finalized BOM when tabulating the contents of each proposal. Part of this process is to check the features that are available from this certain vendor and to cross out those that are not. While using spreadsheet aids the tabulation process, laying down the document proposals on the table and allowing your project management team to review them one by one should always be conducted. Evaluating the proposals in full force can help strengthen your decision-making process. Have another round of brain-storming session and come with the name of your preferred solution provider.
 
When selecting the final vendor, always promote the best interest of your organization. Consider answering these questions with full sincerity.
 
  1. Which vendor can provide the long-term benefits to your organization?
  2. Which vendor can provide the best and honest service from acquisition to full implementation?
  3. Which vendor is willing to devote most of its time in better serving its client?
 
Contact this solution provider and in your own strategic approach, try to get the answers to those three important questions above. In most cases, vendor who really wants to prove its craft will offer product demos on a higher level. Others will even invite you to check their already deployed and working systems. Feel free to connect with this type of vendor. Conduct simulation and testing, be it a cloud-based or on-premise solution. Examine all aspects and angles especially those that your project management team want to really know in-depth. For as long as it could help you arrive at a better decision, consider doing all the options available – for the interest of the organization.
 
Enter the Negotiation Process
Most solutions providers can be flexible in terms of pricing. Although the final say is oftentimes on the mouth of the sales person from the vendor’s side, a good negotiation process can always deliver a win-win situation to both parties involve. While negotiation sometimes cannot be settled in one sitting session, always be honest with your intentions whenever negotiating with your provider. If it’s about your budget, justify it with clarity. If it’s about their service plans, tell them what’s lacking or missing on their solution. At the end of the day, the most important event that should happen is that both of you are shaking hands because of a well done negotiation process.
 
Seal the Contract
So what are you going to do on a contract that involves a significant amount of investment? There are three project management approaches for this.
 
  1. Pass the ball to you legal team. They know what to do and more or less they will tell you if there is something wrong with the contract. Give them enough time to review before they affix their signature and then finally seal the contract.
  2. Hire a consultant base on the technical aspect that you want to clarify in the contract. If it’s the Scope of Work (SOW), a software implementation expert is the right person. If it is related to complex legal terms and conditions, a lawyer can help. If it has something to do with money, invite an accountant to conduct a thorough review and computation if necessary.
  3. Always consider consulting your project management team. Remember that the CIO, CFO and CEO are all team members. They will be the signatories and they know what’s best for the interest of the company when signing a contract agreement.
 
From evaluation to buying stage, it is important that the project manager must take full responsibility of monitoring all the works identified and distributed among team members. This is why delegating the right project manager is also an important consideration when buying a business software solution. And again, ITQlick.com wants to emphasize that whatever the size of your company is, using the project management approach will always lead you into a better outcome – that is getting what you paid for the right business software solution. 

ITQlick chart - 2023 best Long-Term Care Software

2023 best Long-Term Care Software | ITQlick.com

Finding the right business software for your business
Proper business software selections are the precursor to successful deployment and business growth. Finding the right solutions doesnít have to be complicated, and it doesnít have to take days or weeks of your time.

After researching over 5,000 systems, we can identify the best solution for companies of all shapes and sizes. ITQlick.com is 100% free for software buyers.



Auditor - Shlomi Lavi

Website Linkedin profile Facebook Twitter

Shlomi Lavi is an entrepreneur and founder of ITQlick.com. He holds a Bachelor of Science (B.Sc.) in Information Systems Engineering from Ben Gurion University in Israel. Shlomi brings 17 years of global IT and IS management experience as a consultant and implementation expert for small, medium and large-sized (global) companies. Shlomi’s goal is to share the best knowledge and news about information systems so you can make smarter buying decisions for your business.