OneNote Review - why 4.5 stars?

OneNote Review
ITQlick Score: 87/100
ITQlick Rating: (4.5/5)
Pricing: 2.6/10 - low cost
Category: Project Management -> OneNote
Ranking:Ranked 52 out of 779 Project Management systems
Company: OneNote
Pricing: starts at $6 per user/month
Typical customers: Small, medium and large size businesses
Platforms: Cloud
Links: OneNote pricing, OneNote alternatives

Shlomi LaviShlomi Lavi / updated: Jun 24, 2022

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What is OneNote and its features?

OneNote is a digital note taking app that is designed to help users to keep track of their projects, gather information as well as manage other tasks. OneNote is built to assist people who attend various meetings every week and who undertake numerous collaborative projects. It helps to collect users notes, screen clippings, drawings, and audio commentaries.

The notes can be shared with various OneNote users through the Internet or a network. It is a product of Microsoft, and it is available on Android devices, Windows, iOS, Chrome, and Mac devices. Microsoft OneNote provides an in depth search feature that allows you to access all notes stored in the database. It also enables the individuals to take handwritten notes using the stylus and fingertip and then converts the notes into digital text.



What is OneNote rating?

The rating of OneNote is 4.5 stars out of 5 and the total score is 87 out of 100. The rating score is based on our unbiased data-based algo. Learn more - rating methodology page.

Who uses OneNote?

The typical customers include the following business size: Small, medium and large size businesses.

Is it easy to use?

Yes, OneNote makes it fairly easy to use. This product is user friendly and intuitive.

Is OneNote cloud-based?

Yes, they offer cloud based hosting, which means IT resources are retrieved through web-based tools and applications and you don't need to buy servers and additional hardware equipment.

Can it be used on mobile?

No, currently OneNote can't be accessed on mobile, you would need to access it from your computer.

Is OneNote the best Project Management system?

OneNote is ranked 52 out of 779 software in their category (Project Management systems).

What are OneNote's pros? (3 Pros)

  • OneNote is easy to use and flexible
  • The platform has a web clipper feature that allows users to save notes/files directly from the internet
  • OneNote saves writings and files to the cloud automatically

What are OneNote's cons? (2 cons)

  • OneNote does not have a comprehensive project management feature set like its top alternatives
  • The platform does not have a whiteboard feature like some of its top alternatives

Who are their main alternatives?

OneNote is a note-taking and collaboration software, and its top alternatives in these categories include Notion, Notejoy, Milanote, and Zoho Notebook. Based on the criteria listed below, OneNote is compared to its top alternatives below:
  • Cloud/On-premise: OneNote is a cloud-based software with a desktop-based option. In comparison, Notion and all the top alternatives of OneNote are fully cloud-based project management solutions.
  • Cost: OneNote pricing starts at $6/user/month, based on Microsoft 365 pricing. A 30-day free trial is available for new users. In comparison, Zoho Notebook is a free forever offering. Notion pricing starts at $4 per month for one person, Notejoy pricing starts at $4 per month for one person, and Milanote pricing starts at $9.99 per user per month. They all have free trial offers and also have free forever plans.
  • Customers/Industries: OneNote serves individuals, families, and businesses across different industries, including education, healthcare, information technology, engineering, etc. In comparison, Milanote serves creative teams in manufacturing, fashion, retail, etc. Notejoy and other top alternatives of OneNote target teams and individuals across several industries just like their mutual competitor.
  • Functionality: OneNote has features common to project management solutions, such as task organization, media mixing, and notebook sharing. Compared to its top alternatives, OneNote does not have a board creation feature and whiteboarding like Milanote and a more comprehensive collaborative workspace like Notion.
  • Popularity: OneNote is a top note-taking and collaboration tool distributed by Microsoft under its 365 product offering. In comparison, creative professionals from top brands like Netflix, Uber, and Nike use Milanote, over 80,000 professionals love Notejoy globally, and top brands like Figma and Adobe use Notion.
  • Scalability: OneNote is a highly scalable note-taking tool for personal use, small businesses, midsize & large-scale operations, etc. In comparison, all the top alternatives of OneNote are highly scalable project management note-taking software.
  • Support: Clients and users that use the OneNote platform can access support via a knowledge base, a community forum, and an email channel. Compared to its top alternatives, OneNote does not have an FAQ section like most of its top alternatives and a live chat support channel like Notion.

What is the cost of OneNote?

OneNote pricing is based on Microsoft 365 pricing. Microsoft 365 pricing is based on two subscription options: Microsoft 365 For Home and Microsoft 365 Business. A free trial offer is available for new users. For Microsoft 365 For Home, pricing starts at $99.99 per year for the Family plan (6TB cloud storage and 2–6 users) and $69.99 per year for the Personal plan (1TB cloud storage and one user).

  • Microsoft 365 Business has four plans: Basic, Apps for Business, Standard, and Premium.
  • Basic pricing is $6/user/month and covers 1TB of cloud storage.
  • Apps for Business pricing starts at $8.25/user/month and has PC-only apps like Microsoft Access and Publisher.
  • Standard pricing starts at $12.50/user/month and has all features of Basic plus customer appointment management and attendee registration.
  • Premium pricing starts at $22/user/month and has all Standard features plus cyber threat protection and advanced security.

What is the REAL total cost of implementation? on top of the total cost of licenses which is easy to calculate you need to add the cost of training, customization, data migration, and other "hidden cost". ITQlick pricing score is 2.6 out of 10 (10 is most expensive). You can fine here the REAL total cost breakdown for OneNote. You can also find here pricing information from OneNote's website.

What should you ask OneNote during a demo session? (65 questions)

Schedule a demo with OneNote and access 65 must ask questions for the vendor while watching OneNote in action.

Where OneNote is used?

OneNote is a cloud-based note-taking and project management tool. The software is offered as part of a Microsoft 365 subscription and is scalable for personal use, small businesses, and enterprise operations. OneNote serves clients in education, information technology, healthcare, engineering, product management/design, etc.

List of categories


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Author

Shlomi Lavi

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Shlomi holds a Bachelor of Science (B.Sc.) in Information System Engineering from Ben Gurion University in Israel. Shlomi brings 15 years of global IT and IS management experience as a consultant, and implementation expert for small, medium and large size (global) companies.