OptiView Review

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Last updated: Jul 21, 2020

OptiView Review

ITQlick rating
(3.3/5)

Start up, Small business, Medium business, Large business

Optiview is a data and document management software fit from startup to large business sizes. It offers different features like indexing, archiving and retention, document tagging, and user access control. It a...

  • Categories :

    • Team Collaboration
    • Document Management

Shlomi Lavi / updated: Jul 21, 2020

What is OptiView Used For?

Optiview is a data and document management software fit from startup to large business sizes. It offers different features like indexing, archiving and retention, document tagging, and user access control. It aims to help companies simplify and streamline processes. Advanced Processing and Imaging Inc. founded in 1996 developed the software. The company is currently headquartered at Boca Raton, Florida and has up to 50 employees.

Average Rating -

The rating of OptiView is 3.3 stars out of 5. The rating is based on ITQlick expert review.

Typical Customers

The software is a viable solution for businesses of all sizes and there is also no restriction on industrial affiliation. It has been widely deployed in such industries as financial services, education, retail and sale, real estate, insurance, manufacturing, and others. Some major customers of the software include Rapid City Area Schools, York County Natural Gas, and World Courier etc.

Features

OptiView offers collaboration capabilities of customizable fields, document check-in and check-out, remote document access, functions with e-mail systems, text editing, and user access controls. It offers indexing capabilities of archiving and retention, custom index templates, and document indexing. Remote document access is offered for efficient distribution capabilities. OptiView features searching capabilities of full text searching, multi-condition queries, search by content, search by metadata, and search by version. It offers centralized and un-centralized document storage, electronic file shredding, and file compression. Versioning capabilities of

OptiView include audit trails, document versioning, edits tracking, and document lifecycle management.

OptiView 4 Pros

  • Reasonable pricing
  • Remote access anytime anywhere
  • Allows centralized and un-centralized file storage
  • Wide range of file searching abilities

OptiView 2 Cons

  • No scanning tiers option for electronic backup and filing
  • Software interface needs time to learn and operate

Competitors & Alternatives

Document is document management software which has the same price range and client size as Optiview. Its standard plan starts at $750 dollars per year per user. Both have data search features but Document has Search Relevancy Weighting for documents not matched for full-text searching like purchase orders and invoices.

Optiview also has Document Activity Software Calendar, a function Optiview lacks. Document has higher online customer review rating. Both can increase workflow efficiency and minimize the cost but Document has added applications that are noteworthy.

Scan123 gives data and document management services to small, medium, and large companies as Optiview. Scan123 pricing is at the same range as Optiview. Its standard plan starts at $49 which already includes unlimited users, unlimited cabinets, unlimited remote training, and unlimited scanning stations.

Optiview offers more features relevant to managing data whereas Scan123 focuses on saving time and space through scanned pages tiers. Scan123 has higher customer review online but Optiview is more useful and reliable for businesses’ data management.

OptiView Pricing Information

The experts at ITQlick has reviewed OptiView pricing and gave the software a total cost of ownership (TCO) rating of 5.2 out of 10. Custom price cost for your business is available upon request.

Questions to ask the vendor during a demo

Schedule a demo and access 25 must ask questions for the vendor while watching OptiView in action

Is it the right software for you?

Optiview is beneficial for companies looking for profitable and valuable data management software solutions. Optiview is generally used by financial services, retail, and sale, education, insurance companies, manufacturing and more. Its major clients are World Courier, York County Natural, and Rapid City Area Schools.

OptiView Categories

Team Collaboration
Document Management

Specifications

Company:
Address: Boca Raton, FL
Website:https://optiviewusa.com/
Customers: Start up, Small business, Medium business, Large business
Business Area: Cross Business Areas
Platforms: Desktop, Cloud
Operating Systems: Mac OS, Windows, Linux

OptiView Features

Access and retrieval from anywhere
Archiving and Retention
Document Check-In/Check-Out
Document Indexing
Document Tagging
Document Versioning
Edits Tracking
Full Text Searching
Functions with e-Mail Systems
Remote Document Access
Search by Metadata
Text Editing
User Access Controls

OptiView Vs. Alternatives

ITQlick rating ITQlick Rating is based on the software score (below) and aggregated online reviews
ITQlick score ITQlick Score is a 1 to 100 score, based on pricing, and functionality Vs. alternative solutions
Pricing score pricing Score is a 1 to 10 score, based on the TCO (cost of licences, customizations, training, hardware when relevant) Vs. alternative solutions
License pricing license pricing (if provided by the software vendor)
Hosting
Functionality score
Fit small business
Fit medium business
Fit large business
Software review
Compare
OptiView
ITQlick rating ITQlick Rating is based on the software score (below) and aggregated online reviews
ITQlick Score
90/100
Pricing score Pricing score ranges between 1 to 10 while 1 is low TCO and 10 is high TCO (TCO - total cost of ownership: cost of licences, customizations, training, hardware when relevant) Vs. alternative solutions
5.2/10
License pricing license pricing (if provided by the software vendor)
Pricing not available
Hosting
On premise
Functionality score
15
Fit small business
Fit medium business
Fit large business
Software review
Box
ITQlick rating ITQlick Rating is based on the software score (below) and aggregated online reviews
ITQlick Score
92/100
Pricing score Pricing score ranges between 1 to 10 while 1 is low TCO and 10 is high TCO (TCO - total cost of ownership: cost of licences, customizations, training, hardware when relevant) Vs. alternative solutions
2/10
License pricing license pricing (if provided by the software vendor)
$5 per user/month
Hosting
On premise and Cloud
Functionality score
26
Fit small business
Fit medium business
Fit large business
Software review
iAnnotate
ITQlick rating ITQlick Rating is based on the software score (below) and aggregated online reviews
ITQlick Score
92/100
Pricing score Pricing score ranges between 1 to 10 while 1 is low TCO and 10 is high TCO (TCO - total cost of ownership: cost of licences, customizations, training, hardware when relevant) Vs. alternative solutions
5.2/10
License pricing license pricing (if provided by the software vendor)
$10 per license
Hosting
Cloud
Functionality score
3
Fit small business
Fit medium business
Fit large business
Software review
SmartFile
ITQlick rating ITQlick Rating is based on the software score (below) and aggregated online reviews
ITQlick Score
92/100
Pricing score Pricing score ranges between 1 to 10 while 1 is low TCO and 10 is high TCO (TCO - total cost of ownership: cost of licences, customizations, training, hardware when relevant) Vs. alternative solutions
6.4/10
License pricing license pricing (if provided by the software vendor)
$6 per user/month
Hosting
Cloud
Functionality score
3
Fit small business
Fit medium business
Fit large business
Software review
Scan123
ITQlick rating ITQlick Rating is based on the software score (below) and aggregated online reviews
ITQlick Score
92/100
Pricing score Pricing score ranges between 1 to 10 while 1 is low TCO and 10 is high TCO (TCO - total cost of ownership: cost of licences, customizations, training, hardware when relevant) Vs. alternative solutions
4/10
License pricing license pricing (if provided by the software vendor)
$297 per month
Hosting
On premise
Functionality score
3
Fit small business
Fit medium business
Fit large business
Software review