OptiView Review

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Last updated: Aug 01, 2019

OptiView Review

ITQlick rating
(3.3/5)

Start up, Small business, Medium business, Large business

Optiview is a data and document management software fit from startup to large business sizes. It offers different features like indexing, archiving and retention, document tagging, and user access control. It a...

  • Categories :

    • Project Collaboration
    • Document Management

Shlomi Lavi / updated: Aug 01, 2019

What is OptiView?

Optiview is a data and document management software fit from startup to large business sizes. It offers different features like indexing, archiving and retention, document tagging, and user access control. It aims to help companies simplify and streamline processes. Advanced Processing and Imaging Inc. founded in 1996 developed the software. The company is currently headquartered at Boca Raton, Florida and has up to 50 employees.

OptiView Average Rating -

The rating of OptiView is 3.3 stars out of 5. The rating is based on ITQlick expert review.

OptiView Typical Customers

The software is a viable solution for businesses of all sizes and there is also no restriction on industrial affiliation. It has been widely deployed in such industries as financial services, education, retail and sale, real estate, insurance, manufacturing, and others. Some major customers of the software include Rapid City Area Schools, York County Natural Gas, and World Courier etc.

OptiView Features

OptiView offers collaboration capabilities of customizable fields, document check-in and check-out, remote document access, functions with e-mail systems, text editing, and user access controls. It offers indexing capabilities of archiving and retention, custom index templates, and document indexing. Remote document access is offered for efficient distribution capabilities. OptiView features searching capabilities of full text searching, multi-condition queries, search by content, search by metadata, and search by version. It offers centralized and un-centralized document storage, electronic file shredding, and file compression. Versioning capabilities of

OptiView include audit trails, document versioning, edits tracking, and document lifecycle management.

OptiView 4 Pros

  • Reasonable pricing
  • Remote access anytime anywhere
  • Allows centralized and un-centralized file storage
  • Wide range of file searching abilities

OptiView 2 Cons

  • No scanning tiers option for electronic backup and filing
  • Software interface needs time to learn and operate

OptiView Alternatives

Document is document management software which has the same price range and client size as Optiview. Its standard plan starts at $750 dollars per year per user. Both have data search features but Document has Search Relevancy Weighting for documents not matched for full-text searching like purchase orders and invoices.

Optiview also has Document Activity Software Calendar, a function Optiview lacks. Document has higher online customer review rating. Both can increase workflow efficiency and minimize the cost but Document has added applications that are noteworthy.

Scan123 gives data and document management services to small, medium, and large companies as Optiview. Scan123 pricing is at the same range as Optiview. Its standard plan starts at $49 which already includes unlimited users, unlimited cabinets, unlimited remote training, and unlimited scanning stations.

Optiview offers more features relevant to managing data whereas Scan123 focuses on saving time and space through scanned pages tiers. Scan123 has higher customer review online but Optiview is more useful and reliable for businesses’ data management.

OptiView Pricing Information

Optiview pricing is the same as the average document management software in the market. It can provide management solutions to start up, small, medium and large businesses. It features include archiving and retention, document check-in and check-out, document indexing, document tagging, and versioning.

It increases workflow efficiency using 24/7 access and data retrieval anywhere. Easier data management is achieved through edits tracking, full-text searching, and search by meta data, and text editing. It allows document storage (centralized and un-centralized), file compression, and electronic file shredding.

OptiView demo

25 questions to ask the vendor on OptiView demo

Is OptiView the right software for you?

Optiview is beneficial for companies looking for profitable and valuable data management software solutions. Optiview is generally used by financial services, retail, and sale, education, insurance companies, manufacturing and more. Its major clients are World Courier, York County Natural, and Rapid City Area Schools.

OptiView Categories

Project Collaboration
Document Management

Specifications

Company:
Address: Boca Raton, FL
Website:https://optiviewusa.com/
Customers: Start up, Small business, Medium business, Large business
Business Area: Cross Business Areas
Platforms: Desktop, Cloud
Operating Systems:

OptiView Features

Access and retrieval from anywhere
Archiving and Retention
Document Check-In/Check-Out
Document Indexing
Document Tagging
Document Versioning
Edits Tracking
Full Text Searching
Functions with e-Mail Systems
Remote Document Access
Search by Metadata
Text Editing
User Access Controls

OptiView Vs. Alternatives

ITQlick rating ITQlick Rating is based on the software score (below) and aggregated online reviews
ITQlick score ITQlick Score is a 1 to 100 score, based on pricing, and functionality Vs. alternative solutions
Pricing score pricing Score is a 1 to 10 score, based on the TCO (cost of licences, customizations, training, hardware when relevant) Vs. alternative solutions
License pricing license pricing (if provided by the software vendor)
Hosting
Functionality score
Fit small business
Fit medium business
Fit large business
Software review
Compare
OptiView
ITQlick rating ITQlick Rating is based on the software score (below) and aggregated online reviews
ITQlick Score
90/100
Pricing score Pricing score ranges between 1 to 10 while 1 is low TCO and 10 is high TCO (TCO - total cost of ownership: cost of licences, customizations, training, hardware when relevant) Vs. alternative solutions
5.2/10
License pricing license pricing (if provided by the software vendor)
Pricing not available
Hosting
On premise
Functionality score
15
Fit small business
Fit medium business
Fit large business
Software review
OneDrive
ITQlick rating ITQlick Rating is based on the software score (below) and aggregated online reviews
ITQlick Score
94/100
Pricing score Pricing score ranges between 1 to 10 while 1 is low TCO and 10 is high TCO (TCO - total cost of ownership: cost of licences, customizations, training, hardware when relevant) Vs. alternative solutions
4/10
License pricing license pricing (if provided by the software vendor)
$2 Per month/user
Hosting
On premise and Cloud
Functionality score
5
Fit small business
Fit medium business
Fit large business
Software review
Document
ITQlick rating ITQlick Rating is based on the software score (below) and aggregated online reviews
ITQlick Score
92/100
Pricing score Pricing score ranges between 1 to 10 while 1 is low TCO and 10 is high TCO (TCO - total cost of ownership: cost of licences, customizations, training, hardware when relevant) Vs. alternative solutions
4.8/10
License pricing license pricing (if provided by the software vendor)
Pricing not available
Hosting
On premise
Functionality score
3
Fit small business
Fit medium business
Fit large business
Software review
SmartFile
ITQlick rating ITQlick Rating is based on the software score (below) and aggregated online reviews
ITQlick Score
92/100
Pricing score Pricing score ranges between 1 to 10 while 1 is low TCO and 10 is high TCO (TCO - total cost of ownership: cost of licences, customizations, training, hardware when relevant) Vs. alternative solutions
6.4/10
License pricing license pricing (if provided by the software vendor)
$30 Per month/user
Hosting
Cloud
Functionality score
3
Fit small business
Fit medium business
Fit large business
Software review
Scan123
ITQlick rating ITQlick Rating is based on the software score (below) and aggregated online reviews
ITQlick Score
92/100
Pricing score Pricing score ranges between 1 to 10 while 1 is low TCO and 10 is high TCO (TCO - total cost of ownership: cost of licences, customizations, training, hardware when relevant) Vs. alternative solutions
4/10
License pricing license pricing (if provided by the software vendor)
Pricing not available
Hosting
On premise
Functionality score
3
Fit small business
Fit medium business
Fit large business
Software review