PC*MILER Pricing - why 6/10?

PC*MILER Review
ITQlick Score: 92/100
ITQlick Rating: (3.1/5)
Pricing: 6/10 - average cost
Category: Route Planning -> PC*MILER -> PC*MILER pricing
Ranking:Ranked 1 out of 25 Route Planning systems
Company: ALK Technologies
Pricing: starts at $1,895 per license
Typical customers: Small, medium and large size businesses
Platforms: Desktop
Links: PC*MILER review, PC*MILER alternatives

Shlomi LaviShlomi Lavi / May 01, 2021

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What is PC*MILER's cost rating? (6/10)

When comparing PC*MILER to their competitors, on a scale between 1 to 10 PC*MILER is rated 6, which is similar to the average Route Planning software cost. PC*MILER offers few flexible plans to their customers, the basic cost of license starting from $1,895 per license, read the article below in order to calculate the total cost of ownership (TCO) which includes: customization, data migration, training, hardware, maintenance, updgrades, and more.

You can also leave your info with us to get a free custom quote with the break downs for your business needs.

Route Planning Software Price Ranges

Most route planning software are priced on a per month basis, based on the number of drivers, or the number of vehicles, or per admin. The price points for most products can be broken into three tiers, starting from $5 to $30, $30 to $80, and then $80 upwards. Also, some products have perpetual licenses that can be bought with a one-time fee, for which businesses can expect to pay from $600 upwards.

In addition, most route planning products are designed to serve different business sizes; hence, prices may vary.

  • Small-scale Businesses can expect to pay within the range of $10 to $25 per month for a route planning software. For example, YaCu pricing starts from around $12 per driver monthly, RoadWarrior pricing from $10 per user monthly, and Logistrics pricing from $20 per user monthly.
  • Medium-sized businesses can expect to pay prices that fall within the range of $25 to $50 per month for a route planning software. For example, RouteXL pricing goes for from around $39 per user monthly, Speedy Route costs about $46 per user monthly, and LogiNext Mile pricing from $49 per user monthly.
  • Large Businesses can expect to pay within the range of $60 and $200 above for a route planning software per month. However, most offerings for large-sized businesses include more than one account for users, drivers, or vehicles. For example, RouteStar Solutions pricing starts from around $200 per month, Route4Me pricing from $99 per month, and OnFleet pricing goes for $149 based on usage. Note that some vendors may request extra fees for setup and onboarding for their software, depending on their pricing terms.

Also, there are some vendors that offer route planning software for free. For illustration, vendors like BulkData Pro, VEZMA, and Abivin VRoute have feature-limited offerings that are free to use.

Most route planning apps for Mac OS users have prices that fall within the range of $8 to $35 per user, per month. For example, Big Road pricing starts from $15 per user monthly, CloudFeet pricing goes for $10 per month, while Lacoon cost price starts from $500 per month for a number of registered users or vehicles. However, some route planning apps for Mac Os have perpetual licenses that can be bought with a one-time fee. An example is BMobile Route, which costs $5,000.

What is the cost breakdown of Route Planning implementation?

When it comes to selecting Route Planning tools, buyers are primarily concerned about its cost. In fact, it is the cost that determines whether a potential buyer would go with the product. True, there is no one-size-fits-all formula to determine the “worth” of a business application, but as a software buyer, you want to make sure you get the best value for your money, without having to dig a big hole in your pocket.

Understanding the exact price of Route Planning system isn't easy as The overall cost of software includes the cost of license, subscription fees, training, customization, hardware, maintenance, support and other related services. It's essential to take into account all of these costs to gain an understanding of the system's "total cost of ownership."

What are the typical Route Planning pricing models?

There are primarily three common pricing models – Perpetual License, Subscription, and Commercial open source.

  • Subscription/Software-As-A-Service: - Not relevant for PC*MILER
    Under this pricing model, the system is accessed over the Internet, as opposed to installed on-premises. The payment is made either on a per user basis or subscription basis. Ideally, customers are required to pay a recurring monthly fee until a specific period for using the tool. Subscription pricing model is more common with Software-as-a-Service (SaaS) apps.
  • Upfront cost for customization and integration is less compared to perpetual license cost because there is not much flexibility with SaaS systems in this area.
  • Recurring cost is greater as customers are required to make monthly payments as subscription fee. Additionally customers using premium support services must pay an extra fee.
  • All in all, the total cost of ownership in the both cases is almost the same and may span over a period of 7-10 years, though you may have to pay a higher perpetual license fee upfront. The total cost may vary from starter to mid range to enterprise level apps in both cases.
  • Perpetual license: - Relevant for PC*MILER
    A common pricing model for on-premise applications, perpetual license requires a customer to pay an upfront sum to own the tool or other intellectual property on-premises for a fixed term.
  • Upfront cost involves the fee for installation, customization, integration with existing systems, besides perpetual license fee.
  • Recurring cost is low in this pricing model and may include cost for updates, maintenance, upgrades, and patches. Some vendors do offer premium support services, which come for an extra price.
  • Commercial open source: Not relevant for PC*MILER
    The customer can acquire the system free of cost without having to incur any upfront license fee. As a customer, you’re solely responsible for the ongoing maintenance, upgrading, customization, and troubleshooting of the application to meet your specific needs. You are on your own for providing end-user support, since you are not locked in with a vendor-supplied system solution.

How much it would cost to customize PC*MILER? (and is it relevant)

If you need specific features in your system catering to your specific business requirements, the vendor will charge customization cost, depending on your needs and feature requirement. Ideally customization cost is more complex to calculate compared to licensing cost.

Some apps allow you to easily combine data from multiple sources, without any complicated query requirements, while some others can be embedded into different applications to provide enhanced reporting. If you seek products that support customizable dashboards and predictive analysis to identity possible trends and facilitate decision making, you may have to pay higher for all the customization features.

Additionally, the following factors may affect the cost of customization:
  • User interface changes
  • Configurable dashboards
  • Data elements required for tracking
  • Forms to collect additional data
  • Dashboard, management and operational reports that are needed.
  • Workflows and how complex they are.
  • Forms to collect additional data.
Here are some questions to answer: How much customization is needed? How many system you want to integrate to? Does your company work like industry standars or has it's own customize processes? What kind of special reports are needed?

In order to calculate the cost of customization you can use the following estimates:

  • Minimal customization - integrate with 1-2 systems: $2,500
  • Standard customization - integrate with 3-5 systems: $10,000
  • Fully customized system - integrate with more than 5 systems: $25,000

Cost of data migration when migrating to PC*MILER? Relevant for PC*MILER

Most companies opt for data migration services from a vendor, which raises the cost of product ownership. If you choose to transfer data on your own, you can avoid paying the cost of data migration.
Data migration cost depends on the amount of data to be transferred, your current software, availability of migration tools, complexity of data, and gaps between the existing system and the new system.

If your data is stored in excel spreadsheets, then it may incur you a lot of time and money to migrate data from excel.
By involving a business services provider in data migration, you are asking them to offer additional services, for which you may have to pay extra.

As a rule of thumb the cost of data migration depents on how many records you want to migrate. Records can include number of Customers, invoices, financial transactions, products, versions, etc. Here is a list you can use as a rule of thumb:

  • 1,000 records: $500
  • 10,000 records: $2,500
  • 100,000 records: $10,000
  • 1,000,000+ records: $25,000

What is the cost of training for PC*MILER? Relevant for PC*MILER

As a buyer, you are required to pay extra for in-person training, though some vendors offer web-based solutions as part of the package. the cost may involve end-user training, video/self, group, department, and train the super users.

The cost is mainly derived from the approach that you select for your organization:
  • End-user training
  • Group/Department
  • Video /self
  • Train the trainer/super user

Here are some questions to answer: How many groups (different departments, usages, type of users) are needed?

In order to calculate the cost you can use the following estimates:

  • 1-2 Sessions: $500
  • 3-4 Sessions: $1,500
  • 5-7 Sessions: $2,500
  • 8-10 Sessions: $5,000

How PC*MILER pricing compared to alternarive Route Planning solutions?

When comparing PC*MILER to alternative systems, on a scale between 1 to 10 PC*MILER is rated 6, which is similar to the average Route Planning cost.
The two main competitors of PC*MILER software include Fleetio and Omnitracs Telematics. Fleetio is a cloud-based fleet management solution that helps users to automate their fleet operations as well as manage asset lifecycle whereas PC*MILER Fleet Management Software is routing, mapping and mileage solution designed for the transportation industry.

Fleetio software is cloud-based while PC*MILER is available both on-premise and on the cloud. Fleetio is a product of RareStep in the US, but PC*MILER is developed by ALK Technologies also in the US. Both software solutions are suitable for fleets of all sizes. Omnitracs Telematics software is a GPS-based, SaaS fleet management platform built for private as well as for-hire fleets whereas PC*MILER Fleet Management Software is routing, mapping and mileage solution designed for the transportation industry.

Omnotracs Company developed Omnitracs Telematics while ALK Technologies developed PC*MILER. Omnitracs Telematics is cloud-based, but in comparison, PC*MILER is available on the cloud as well as on-premise. Both software solutions offer training on video tutorials, documentation, Live Online, and In Person.

How can the team at ITQlick help?

The science of TCO (total cost of ownership) may not be easy to calculate. If you seek to get a detailed info about the TCO, get in touch with ITQlick experts. Contact us today and get up to date, detailed quotes.

Author

Shlomi Lavi

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Shlomi holds a Bachelor of Science (B.Sc.) in Information System Engineering from Ben Gurion University in Israel. Shlomi brings 15 years of global IT and IS management experience as a consultant, and implementation expert for small, medium and large size (global) companies.