ProWorkflow Review - why 4.5 stars?

ProWorkflow Review
ITQlick Score: 88/100
ITQlick Rating: (4.5/5)
Pricing: 4/10 - average cost
Category: Project Management -> ProWorkflow
Ranking:Ranked 43 out of 779 Project Management systems
Company: ProActive Software Limited
Pricing: starts at $20 per user/month
Typical customers: Small, medium and large size businesses
Platforms: Mobile, Cloud
Links: ProWorkflow pricing, ProWorkflow alternatives

Shlomi LaviShlomi Lavi / updated: May 13, 2022

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What is ProWorkflow and its features?

ProWorkflow is a web based project management software originally created in 2002 by a team who wanted to develop a solution that would facilitate its internal workflow and communication needs. It did not take long until other companies developed an interest in the solution, and by 2003, ProWorkflow was acquired by ProActive Software Limited.

Even though it originally offered as a download, today, ProWorkFlow software is mostly offered as SaaS.

What is ProWorkflow rating?

The rating of ProWorkflow is 4.5 stars out of 5 and the total score is 88 out of 100. The rating score is based on our unbiased data-based algo. Learn more - rating methodology page.

Who uses ProWorkflow?

ProWorkFlow was tailored for many different industries. It would work fine for web design companies and all freelance teams in creative fields such as multimedia and technology. Marketing teams will also enjoy using the platform to keep in touch with their freelancers and collaborate on projects. There are also government agencies and educational and health organizations that rely on this service to manage internal projects and tasks.

Some companies that use this service are Haley Marketing, Introspect Design, Envision Creative Group, and Advision Multimedia.

ProWorkflow will work fine for small communities as well as large enterprises

Is it easy to use?

Yes, ProWorkflow makes it fairly easy to use. This product is user friendly and intuitive.

Is ProWorkflow cloud-based?

Yes, they offer cloud based hosting, which means IT resources are retrieved through web-based tools and applications and you don't need to buy servers and additional hardware equipment.

Can it be used on mobile?

Yes, you can access ProWorkflow on your mobile/smart phone.

Is ProWorkflow the best Project Management system?

ProWorkflow is ranked 43 out of 779 software in their category (Project Management systems).

What are their main features and functionalities?

ProWorkflow allows managers to control their company remotely. With this solution, they can be able to track time, assign tasks, organize and plan according to a certain timeline on the dashboard. ProWorkflow allows users to accurately measure performance for process streamlining it and increasing overall profit margins.

What are ProWorkflow's pros? (5 Pros)

  • ProWorkflow includes dashboards and status summaries
  • ProWorkflow offers ease of functionalities
  • Users can toggle between their work and their users and have the ability to categorize projects, tasks, etc
  • Users can communicate between customers and their staff
  • Includes free training a support

What are ProWorkflow's cons? (5 cons)

  • Users wish that the software provided more automation
  • No free trial option is available
  • Only English language available
  • Google apps not integrated
  • Can't be used to analyze and manage risk

Who are their main alternatives?

ProWorkflow competes with other project management systems like Wrike, Smartsheet, and ClickUp. We will compare these project management systems in some specific aspects below.
  • Functionality: ProWorkflow offer features like Projects, Task, Time, Contacts, Workflows, Resource Management, Templates, Reporting & Statistics, Branding & Configuration, Notifications/Alerts, Data Security, Messaging, File Sharing, Mobile, API, Timesheet, Collaborate, Timeline, Dashboard, Task Management, Collaboration Tools, Projections Prioritization, etc. Wrike offers features like Dashboard, Planning, Tracking, News Feed, Ad hoc Reporting, Agile Methodologies, Gantt charts, Notifications (available in ProWorkflow), ROI Tracking, Approval, Automated Scheduling, Backlog Management, etc.

    Smartsheet offers features like Project Planning, Project Schedules, Task Tracking (Available in Wrike), Resource Management, Budget Tracking, Strategic Planning, Private Sheets & Reports, Forms, Grid, Gantt (Available in Wrike), Card, Calendar Views, etc. ClickUp offers features like Gantt Chart (available in Smartsheet), Dashboards, Native Time Tracking, Mind Maps, Automations, Notepad, Forms, Email, To-Do List, Kanban Board, Sprints, etc.
  • Customers/Industries: ProWorkflow has customers like NV Interactive, Mann Marketing, Sheffield Marketing, Lines in Design, Bio Connections, Paradigm Creative, Australian Unity, etc. Wrike targets Project Managers, Marketing, Creative, Professional Services, Product Development, Company-Wide, etc. Wrike has customers like Google, Nickelodeon, Simense, Snowflake, Ogilvy, Syneos Health, etc.

    Smartsheet targets Project Management, IT & Ops, Marketing, Construction, Healthcare & Life sciences, Higher education, financial services, and Federal government. Smartsheet has customers like Cisco, City of Detroit, Pfizer, American Express, Apple, etc. ClickUp renders its services to project teams in Remote Work, Development, Marketing, Sales, Design, CRM, Health, Startup, Non-Profit, Task Management, Collaboration Tools, Projections, Task Progress Tracking, etc.
  • Cost: ProWorkflow starts at $20 per month per user (No user limit) and $18 per month on annual billing. ProWorkflow offers a free trial. Wrike starts at $9.80 per user month per month with a free trial and version. Smartsheet starts at $7 per user month on annual billing and $9 monthly with a free trial. ClickUp also comes with a free plan & trial and starts at $5 per member per month on annual billing and $9 monthly.
  • Cloud-based/On-premise: ProWorkflow and its alternatives are cloud-based.
  • Popularity: Wrike is publicly traded and trusted by 20,000+ customers worldwide. Smartsheet is also publicly traded on the NYSE under the SMAR symbol and is a trusted brand and over 90% of fortune 100 companies. ClickUp is also privately held with 800,000+ teams.
  • Support: ProWorkflow, Wrike, and ClickUp offers support channels like Email/Help Desk, FAQs/Forum, Knowledge Base, Phone Support, 24/7 (Live Rep), and Chat. Smartsheet offers an Email/Help Desk, Knowledge Base, Phone Support, and Chat.

What is the cost of ProWorkflow?

ProWorkflow offer two license pricing options; Professional and Advanced.
  • The Professional plan starts at $20 per month per user (No user limit) and $18 per month on annual billing.
  • The Advanced plan starts at $30 per month per user (Min 5 users) and $27 per month on annual billing.
The Professional plans come with 25GB of Filespace, Projects allowed, SSL security, Backups, ProWorkflow Mobile, etc. The Advanced plan comes with everything in Professional plus 50GB Filespace, Internal Projects, Internal Project Requests, Custom Fields, Custom Forms, etc.

What is the REAL total cost of implementation? on top of the total cost of licenses which is easy to calculate you need to add the cost of training, customization, data migration, and other "hidden cost". ITQlick pricing score is 4 out of 10 (10 is most expensive). You can fine here the REAL total cost breakdown for ProWorkflow. You can also find here pricing information from ProWorkflow's website.

What should you ask ProActive Software Limited during a demo session? (65 questions)

Schedule a demo with ProWorkflow and access 65 must ask questions for the vendor while watching ProWorkflow in action.

Where ProWorkflow is used?

ProWorkflow is a good choice for small and big teams looking for a project management system that will help them achieve clear visibility and responsibility on projects, tasks, billing, and reporting. Management, contractors, clients, and teams can seamlessly interact using ProWorkflow to remain on top of deadlines.

List of categories

Process mining
Content Management
Document Management
Team Collaboration
Contact management
Chat
Workflow Management
Project Management
Online Project Management
Project Resource Management
Project Workflow
Task Management

List of features

Collaboration
Document Management
Issue Tracking
Project Management
Resource Management
Scheduling

ProWorkflow Vs. Alternatives

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Author

Shlomi Lavi

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Shlomi holds a Bachelor of Science (B.Sc.) in Information System Engineering from Ben Gurion University in Israel. Shlomi brings 15 years of global IT and IS management experience as a consultant, and implementation expert for small, medium and large size (global) companies.