Samsara Pricing - why 4/10?

Samsara Review
ITQlick Score: 91/100
ITQlick Rating: (4.4/5)
Pricing: 4/10 - average cost
Category: Fleet management -> Samsara -> Samsara pricing
Ranking:Ranked 6 out of 316 Fleet management systems
Company: Samsara
Pricing: starts at $33 per month
Typical customers: Small businesses and start ups
Platforms: Cloud
Links: Samsara review, Samsara alternatives
Shlomi LaviShlomi Lavi / May 08, 2021

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What is Samsara's cost rating? (4/10)

When comparing Samsara to its competitors, on a scale between 1 to 10 Samsara is rated 4, which is less expensive than the average Fleet management software cost. Samsara offers few flexible plans to its customers with the basic cost of a license starting from $33 per month. Read the article below in order to calculate the total cost of ownership (TCO), which includes: customization, data migration, training, hardware, maintenance, upgrades, and more.

You can also leave your info with us to get a free custom quote with a break downs for your business needs.

Fleet Management Software

Most fleet management software in the market are priced between $3 and $85 upward on a per month basis, based on the number of admin users, number of drivers, or number of vehicles. For example, CloudFeet pricing begins at $10 per user monthly, BigRoad pricing from $15 per user monthly, and Lacoon pricing starts from $500 monthly.

These are the starting price points for most vendors as found on their websites; hence, premium or enterprise plans with more robust features will cost more. Also, some products have perpetual licenses that can be bought with a one-time fee, for which businesses can expect to pay from $500 upwards.

In addition, most fleet management products are designed to serve different business sizes; hence, prices may vary.

  • Small businesses can expect to pay within the range of $5 to $20 per month for a fleet management software. For example, OptimoRoute pricing starts from around $19 per driver monthly, Vimcar costs $5 per user monthly, and Odoo pricing begins at $20 per user monthly. Also, some vendors have feature-limited offerings or plan ideal mostly for small businesses; examples are Abivin VRoute, VEZMA, and BulkData Pro.
  • Medium businesses price points a fleet management software falls between $20 to $100 per month. For example, BadgerMaps cost price starts from $49 per user monthly, while Visual Planning pricing starts from $40 per user monthly, as well as an option for $808 perpetual license. Also, Route4Me pricing starts from around $99 per month.
  • Large businesses can expect to pay within the range of $100 and $200 above for a fleet Management Software per month. However, most offerings for large-sized enterprises include more than one account for users, drivers, or vehicles. For example, eLogii pricing starts from $199 per month, Onfleet pricing goes for $149 per month, and ISNetworld costs around $680 for a number of set users. Note that some vendors may request extra fees for setup and onboarding for their software, depending on their pricing terms.

Fleet management best of breeds and their price ranges are as follows:

  • Transportation Dispatch Software The price for most transportation dispatch software in the market is set on a per-user, per-month basis. The price ranges are $10 to $50 and $50 to $100. For example, Ai Field Management pricing goes for $9 per user monthly, The Service Program costs about $49 per user monthly, and Ride Scheduler pricing starts $99 per user monthly. Also, note that premium or enterprise plans with more features will cost more.
  • Maintenance Management Software The pricing for most maintenance management products lies between $14 and $60 above on a monthly basis, depending on the number of users or usage. For example, 60Herts pricing starts from $20 per month, EzoOfficeInventory pricing goes for $35 per month, and Limbe CMMS from $35 per user, per month.
  • Trucking Software The price for most trucking software in the market is set on a per-user, per month basis. The price points can be broken into three tiers, starting from $8 to $30, $30 to $150, and then $150 upwards. For example, Transport Pro pricing starts from $100 per month, TruckLogics pricing goes for $7 per user monthly, and Trucks Trip Planning App cost about $25 per user.
  • Transportation Management Software Software prices in this category fall in the range of $0 to $20, $20 $50, and $100 to $300 for premium offerings. Also, most products are priced monthly, based on the number of users, orders, or trip. For example, MyRoute Online pricing goes for $15 per user monthly, InforMore pricing from $0.25 per transaction, and Dispatch Max pricing starts from $130 per user, per month.
  • Towing Software Companies can expect to pay within the ranges of $10 to $50 and $100 to $200 for a towing software. Also, most products are priced on a per user, per month basis. For example, Towbook Management Software pricing starts from $49 per month, Husky Intelligence pricing from $19 per user monthly, and $ClearPlan costs $197 per month.

What is the cost breakdown of Fleet management implementation?

When it comes to selecting Fleet management tools, buyers are primarily concerned about the cost. In fact, it is the cost that determines whether a potential buyer would go with the product. True, there is no one-size-fits-all formula to determine the “worth” of a business application, but as a software buyer, you want to make sure you get the best value for your money, without having to dig a big hole in your pocket.

Understanding the exact price of a Fleet management system isn't easy as the overall cost of software includes the cost of a license, subscription fees, training, customization, hardware, maintenance, support, and other related services. It's essential to take into account all of these costs to gain an understanding of the system's "total cost of ownership."

What are the typical Fleet management pricing models?

There are primarily three common pricing models – Perpetual License, Subscription, and Commercial Open Source.

  • Subscription/Software-As-A-Service: - Relevant for Samsara
    Under this pricing model, the system is accessed over the internet, as opposed to installed on-premises. The payment is made either on a per user basis or subscription basis. Ideally, customers are required to pay a recurring monthly fee until a specific period for using the tool. Subscription pricing model is more common with Software-as-a-Service (SaaS) apps.
  • Upfront cost for customization and integration is less compared to perpetual license cost because there is not much flexibility with SaaS systems in this area.
  • Recurring cost is greater as customers are required to make monthly payments as a subscription fee. Additionally customers using premium support services must pay an extra fee.
  • All in all, the total cost of ownership in the both cases is almost the same and may span over a period of 7-10 years, though you may have to pay a higher perpetual license fee upfront. The total cost may vary from starter to mid range to enterprise level apps in both cases.
  • Perpetual license: - Relevant for Samsara
    A common pricing model for on-premise applications, perpetual license requires a customer to pay an upfront sum to own the tool or other intellectual property on-premises for a fixed term.
  • Upfront cost involves the fee for installation, customization, and integration with existing systems, besides perpetual license fee.
  • Recurring cost is low in this pricing model and may include the cost for updates, maintenance, upgrades, and patches. Some vendors do offer premium support services, which come for an extra price.
  • Commercial open source: Not relevant for Samsara
    The customer can acquire the system free of cost without having to incur any upfront license fee. As a customer, you’re solely responsible for the ongoing maintenance, upgrading, customization, and troubleshooting of the application to meet your specific needs. You are on your own for providing end-user support, since you are not locked in with a vendor-supplied system solution.

How much would it cost to customize Samsara? (and is it relevant)

If you need specific features in your system catering to your specific business requirements, the vendor will charge customization cost, depending on your needs and feature requirement. Ideally customization cost is more complex to calculate compared to licensing cost.

Some apps allow you to easily combine data from multiple sources, without any complicated query requirements, while some others can be embedded into different applications to provide enhanced reporting. If you seek products that support customizable dashboards and predictive analysis to identity possible trends and facilitate decision making, you may have to pay higher for all the customization features.

Additionally, the following factors may affect the cost of customization:
  • User interface changes
  • Configurable dashboards
  • Data elements required for tracking
  • Forms to collect additional data
  • Dashboard, management and operational reports that are needed.
  • Workflows and how complex they are
  • Forms to collect additional data
Here are some questions to answer: How much customization is needed? How many systems do you want to integrate to? Does your company work like industry standards or does it have its own customized processes? What kind of special reports are needed?

In order to calculate the cost of customization you can use the following estimates:

  • Minimal customization - integrate with 1-2 systems: $2,500
  • Standard customization - integrate with 3-5 systems: $10,000
  • Fully customized system - integrate with more than 5 systems: $25,000

Cost of data migration when migrating to Samsara? Relevant for Samsara

Most companies opt for data migration services from a vendor, which raises the cost of product ownership. If you choose to transfer data on your own, you can avoid paying the cost of data migration.
Data migration cost depends on the amount of data to be transferred, your current software, availability of migration tools, complexity of data, and gaps between the existing system and the new system.

If your data is stored in Excel spreadsheets, then it may incur you a lot of time and money to migrate data from Excel.
By involving a business services provider in data migration, you are asking them to offer additional services, for which you may have to pay extra.

As a rule of thumb the cost of data migration depends on how many records you want to migrate. Records can include the number of customers, invoices, financial transactions, products, versions, etc. Here is a list you can use as a rule of thumb:

  • 1,000 records: $500
  • 10,000 records: $2,500
  • 100,000 records: $10,000
  • 1,000,000+ records: $25,000

What is the cost of training for Samsara? Relevant for Samsara

As a buyer, you are required to pay extra for in-person training, though some vendors offer web-based solutions as part of the package. The cost may involve end-user training, video/self, group, department, and training the super users.

The cost is mainly derived from the approach that you select for your organization:
  • End-user training
  • Group/Department
  • Video /self
  • Train the trainer/super user

Here are some questions to answer: How many groups (different departments, usages, type of users) are needed?

In order to calculate the cost you can use the following estimates:

  • 1-2 Sessions: $500
  • 3-4 Sessions: $1,500
  • 5-7 Sessions: $2,500
  • 8-10 Sessions: $5,000

How Samsara pricing compares to alternative Fleet management solutions?

When comparing Samsara to alternative systems, on a scale between 1 to 10 Samsara is rated 4, which is less expensive than the average Fleet management cost.

How can the team at ITQlick help?

The science of TCO (total cost of ownership) may not be easy to calculate. If you seek to get detailed info about the TCO, get in touch with ITQlick experts. Contact us today and get up to date, detailed quotes.

Author

Shlomi Lavi

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Shlomi holds a Bachelor of Science (B.Sc.) in Information System Engineering from Ben Gurion University in Israel. Shlomi brings 15 years of global IT and IS management experience as a consultant, and implementation expert for small, medium and large size (global) companies.