Smartsheet Pricing Plans & Cost Guide (Feb 2023)

Smartsheet Review
ITQlick Score: 96/100
ITQlick Rating:
Pricing: 2/10 - low cost
Category: Project Management -> Smartsheet review -> Smartsheet pricing
Ranking:Ranked 6 out of 884 Project Management systems
Company: SMARTSHEET
Pricing: starts at $7 per user/month
Typical customers: Small, medium and large size businesses
Platforms: Desktop, Cloud
Links: Smartsheet review, Smartsheet alternatives
Shlomi LaviShlomi Lavi / Feb 28, 2023

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Smartsheet pricing: How much does it cost in 2024?

SmartSheet is a project management tool that offers four pricing plans for its users: Free, Pro, Business, and Enterprise plan. The cost of the pricing plans offered by SmartSheet is

  • Free: The Free plan costs around $0 per user per month.

  • Pro: The Pro plan costs around $9 per user per month. Whereas the annual plan costs around $7 per user per month.

  • Business: The Business plan costs around $32 per user per month. Whereas the annual plan costs around $25 per user per month. 

Enterprise: For the Enterprise plan, you need to connect with the SmartSheet team.

Smartsheet Monthly Pricing Plans

Prices and Plans Compared

SmartSheet free plan is for solo users as it only allows 1 user and 2 editors in this plan. Moreover, the users can create up to 2 sheets only with a limitation of 100 automation per month. The free plan does not allow any viewers as well as any email support or user management.

The Pro plan of SmartSheet is for up to 10 users and unlimited viewers. The users can also have up to 10 editors under this plan but again those licenses have to be purchased separately. If your organization has a smaller team and requires integrations such as Google, Workspace, DropBox, etc. then this plan can be a considerable option. However, the Pro plan does not offer any activity log or document builder.

The Business plan has no user or editor limits. But it is important to note that to purchase this plan you need a minimum of 3 users. Professional support and training are an added benefit in the Business plan, which are not available in any other plan.

As compared to Monday.com, SmartSheet offers similar features along with customizations with added pricing. However, the cost of Monday.com is higher than that of SmartSheet. Also, as compared to Airtable the cost of SmartSheet is less but again if your organization needs a tool that can be customized completely as per your needs, then Airtable is to be considered.

Smartsheet Yearly Pricing Plans

Which Plan Is Right for You?

With respect to price, SmartSheet can be an ideal fit for all types and sizes of organizations. However, as compared to its competitors the price with respect to users allowed in each plan is less. Whereas the competitors like Jira, Asana, and Trello do not have any such user restrictions in each plan. Even if there are restrictions, the price offered by the alternatives is better than that of SmartSheet.

Also, SmartSheet does not allow its users any sort of customizations in any of their plans, therefore, if your organization is looking to have custom workflows, rules, or report customizations, SmartSheet might not be the right fit, given that the cost is similar to that of competitors.

Smartsheet vs. competitors (pricing)

Software

Pricing

Available Free Trial

SmartSheet

$9 to $32 per user/month

30 days

Asana

$10 to $24.99 per user/month

30 days

Trello

$6 to $210 per user/month

14 days

Monday.com

$24 to $48 per user/month

14 days

GanttPro

$10.99 to $24.99 per user/month

14 days

FreedCamp

$1.49 to $16.99 per user/month

14 days

Avaza

$11.95 to $47.95 per user/month

14 days



Cost of software customizations

Customizing the software to meet the specific needs of the organization can be a costly process, especially if the customization requires significant development or integration work. The average cost of customization can range from a few thousand dollars to several hundred thousand dollars, depending on the complexity of the customization work.

Data migration cost Relevant for Smartsheet

Migrating data from old systems to the new software can be a time-consuming and costly process, especially if the data is large or complex. The average cost of data migration can range from a few thousand dollars to several hundred thousand dollars, depending on the size and complexity of the data.

Cost of training

How many groups (different departments, usages, type of users) are needed for Smartsheet training? Training employees to use the new software can be a significant cost, especially if the software is complex or requires specialized knowledge. The average cost of training can range from a few hundred dollars to several thousand dollars per employee, depending on the complexity of the software and the duration of the training.

Cost of maintenance

Ongoing maintenance and support for the software can be a significant cost, especially if the software requires frequent updates or has a high rate of bugs or issues. The average cost of maintenance can range from a few hundred dollars to several thousand dollars per year, depending on the complexity of the software and the level of support required.

Frequently Asked Questions (FAQs)

How much does Smartsheet cost per month?

Their pricing plan starts at $7 per user/month.

They offer a free trial?

Yes, Smartsheet offers a free trial so you can try it yourself, free trials are great because your team can test the software (at least basic features of it) in your own time without the pressure of sales teams.

Can I use Smartsheet for free?

No, Smartsheet don't offer a free version of their product.

Any good free alternative to Smartsheet?

Zenkit is a project management tool that offers a variety of views, including Kanban boards, tables, and mind maps. It also offers features such as task management, time tracking, and custom fields. Zenkit free plan includes up to 1,000 items and allows for real-time collaboration and integration with popular apps like Google Drive and Trello.

How do I get pricing information directly from the vendor?

You can get it on their website. So why do you need us? we can help you get the total cost of implementation (not just the cost of licenses) and compare them with alternative solutions.

How can the team at ITQlick help?

The science of TCO (total cost of ownership) may not be easy to calculate. If you seek to get detailed info about the TCO, get in touch with ITQlick experts. Contact us today and get up to date, detailed quotes.

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Our Veredict

SmartSheet offers users a free trial and free version so that they can decide before making their final purchase. However, as compared to its alternatives SmartSheet has user limits in each of its plans, which is a drawback. SmartSheet does offer integrations, however, the users need to pay an additional amount for integrating into email automation and collaboration tools.

Although SmartSheet has its limitations it is still a great option for organizations who want a project management tool that has almost the same price as alternatives and allows integration with software like Dropbox, Google, and Microsoft 365.

Project Management Software Price Range

Project management products pricing are divided into three tiers. The prices range between $0 to $7, $7 to $10, and $10 upwards. In addition to this, the prices are set on a "per user, per month" basis or a bulk "per month" basis. However, it is worth noting that these price ranges are mostly for the lower offering found on each vendor website.

Enterprise plans on project management software have more robust features; thus, they cost more but are adjusted to suit each organization based on their number of employees; as a result, their prices are mostly made available upon request. For instance, Asana basic plan costs ₦11, Miro costs $10, and Toggl pricing falls around $8— all per user per month; but their prices for their enterprise plan quotes are not made available.

In addition, project management prices are set based on the size of an organization. Their ranges are as follows:

  • Small Businesses can expect to pay around $5 per user for the basic plan of a project management software. However, small businesses with a very tiny workforce can get many project management products for free because they have free versions that allow between 2-5 employee sizes. Examples of these vendors offering free versions for a small employee size are Candy, Lumeer, and Quire. Some premium project management for small businesses are MetaTask, which starts at $6 per month, FreedCamp pricing starts at $1.50 per month, and Tracked for BaseCamp cost around $3 per month.
  • Medium Businesses can expect to pay between $5 to $25 for project management software, depending on the package type and their number of employees. Todo.Vu costs around $9 per user, per month, Studio Organizer pricing starts at $19.50, and Lumeer costs around $8.
  • Large Businesses can expect to pay less than medium-sized businesses for standard project management packages because their workforce is larger. However, prices for enterprise plans cost more. For example, Agile CRM costs around $80 per month, JotForm pricing is around $100 per month, and Kanbanchi $40 per month.

The price ranges for project management best of breeds are as follows:

  • Collaboration Software Most of the collaboration tools in the market are priced per month and per user, and their pricings are usually divided into three tiers, which range from $0 to $4, $4 to $16, and $16 upward, respectively. However, these are the entry-level plans; premium and enterprise plans cost more depending on the vendors. An example is Pobuca Connect, which costs $2 monthly per user for its standard plan and $8 monthly per user for its enterprise plan. Others are Loop email, which costs at $8 monthly per user; HeySpace pricing starts at $4 monthly per user.
  • Time Tracking Software Vendors of most time tracking software charge on a per user, per month basis, and the prices are divided into three tiers; they range from $0 to $3, $3 to $9, and $9 and above. Note that these are prices for the entry-level plans. For instance, Time Doctor pricing starts from $5 per month, TimeCamp pricing from around $6 per month, and Elorus costs up to $9 per month.
  • Workflow Management Software Like other products related to project management, workflow management software are usually priced on a per-user, per-month basis, and the prices range from $0 to $13 and above. For example, Forms on Fire pricing starts from $20 monthly per user, Formstacks Form starts from $19 monthly, and KissFlow Digital Workplace from $360 per month for 30 users.
  • Time & Expense Software Time and expense products in the market have pricings that range from $2 and $11 upwards, depending on the type of plan and number of users. Examples are EverHour, which starts from $5 monthly per user, Microsoft Dynamics GP costs for less than $1, and WorkTime Professional pricing starts from around $12 per month.
  • Professional Services Automation Software Users can expect to be charged per month for most products in this category. The prices can be divided into three sections, and they range from $3 to $50 and above. For example, TigerPaw Software pricing is priced around $80 per user, per month, Business VoiceEdge costs around $30 per month, and Coaches Console pricing is around $150 per month.

Auditor - Shlomi Lavi

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Shlomi Lavi is an entrepreneur and founder of ITQlick.com. He holds a Bachelor of Science (B.Sc.) in Information Systems Engineering from Ben Gurion University in Israel. Shlomi brings 17 years of global IT and IS management experience as a consultant and implementation expert for small, medium and large-sized (global) companies. Shlomi’s goal is to share the best knowledge and news about information systems so you can make smarter buying decisions for your business.