TherapyNotes Pricing Plans & Cost Guide (Dec 2022)

Shlomi Lavi / Dec 21, 2022

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TherapyNotes pricing: How much does it cost in 2023?

TherapyNotes has different pricing for different needs. In addition, their plans vary for different healthcare facilities, such as those that fall under Private Practice, Non-Profit, and Education. If you wish to try the software for a few days, you can explore the different features of TherapyNotes free for a month or 30 days.

Private Practice

• Solo – This plan is for a single user and costs $49 per month. It is most suitable for new medical practitioners who have recently started providing medical help to others

•  Group – The group plan comes with a $59 per month price tag. However, this rate is for the first clinician. After that, you must pay $30 per month for every additional clinician. For every additional intern, the cost is $20 per month.

•  Enterprise – This plan is suitable for large hospitals with more than 30 users and costs $59 per month. However, you need to shell out an additional $30 per month for every additional clinician. Similarly, you need to pay an extra $20 per month for every additional intern. This plan also entitles you to get a designated account manager.

Non-Profit

• For non-profit health facilities, the cost for TherapyNotes is $25 per month, and for every additional clinician, the extra cost is $25 per month. On the other hand, for every additional intern, you need to pay an extra $20 per month for this plan.

Education

• Mental health organizations that take care of students’ health can also use TherapyNotes. However, you need to call the service provider to know the pricing.

Prices and Plans Compared

The best thing about TherapyNotes is that whichever plan you choose, you can use similar features. So, whether you opt for the Solo plan for $49 pm, the Group plan for $59 pm, the Enterprise plan for $59 pm, or the Non-Profit plan for $25 pm, you will find the features similar in all the plans.

Although the Solo, Group, and Enterprise plans are for healthcare facilities in general, several centers work on a non-profit basis. Such healthcare facilities can opt for the Non-Profit plan, which costs lower than the other plans at $25 pm.

No matter what plan you choose, some standard features include unlimited file storage and a custom client portal. You also get worry-free security and backups and unlimited one-on-one telehealth sessions.

Which Plan Is Right for You?

If you run a private healthcare facility, you have the Solo, Group, and Enterprise plans. The Solo plan is suitable if you use the TherapyNotes software alone. However, if you run a small clinic where several people use TherapyNotes, you may opt for the Group plan.

At the same time, if you want to introduce the software in your hospital, choosing the Enterprise plan will be better. This will also allow you to get the services of a designated account manager.

If you run a non-profit healthcare facility, opting for the Non-Profit plan will be suitable. It provides all the features as other packages. Also, it involves additional monthly costs for additional clinicians and interns using the software.

Total Cost of Ownership Examples

The total cost of owning TherapyNotes has been explained above, but we understand that some readers might still find it hard to calculate their expected total cost for this software—especially new solo clinicians. Below we provide a sample TheraNote TCO calculation:

Small Clinic or Solo Clinician: If your clinic is just starting or you're a solo clinician, you shouldn't have a need for complex software needs. Your practice is expected to have a TCO that consists of $49 per user per month for the license cost + $500 for 1 or 2 training sessions if you might need it + $0.14 each for their electronic billing costs (ERA, electronic claims, and eligibility request) + $0.14 per call or text appointment reminders + 2.7% plus $0.10 credit card processing cost.

Medium-Sized or a Group of Clinicians: If your clinic is medium-sized (about 5-10 clinicians and 2 interns), your clinic should have a need for standard software needs. Your practice is expected to have a TCO that consists of $369 license cost ($59 per user per month for the first clinician + $270 for additional 9 clinicians ($30 x 9) + $40 for 2 interns) + $1500 for 3 or 4 training sessions if you might need it + $0.14 each for their electronic billing costs (ERA, electronic claims and eligibility request) + $0.14 per call or text appointment reminders + 2.7% plus $0.10 credit card processing cost.

Enterprise Clinics or Hospitals: If your clinic is a hospital or an enterprise (about 50+ clinicians and 10 interns), your clinic should have a need for full software needs. Your practice is expected to have a TCO that consists of $1,729 license cost ($59 per user per month for the first clinician + $1,470 for additional 49 clinicians ($30 x 49) + $200 for 10 interns) + $2500 for 5 or 7 training sessions if you might need it + $0.14 each for their electronic billing costs (ERA, electronic claims and eligibility request) + $0.14 per call or text appointment reminders + 2.7% plus $0.10 credit card processing cost.

TherapyNotes vs. competitors (pricing)

Cost of software customizations

Customizing the software to meet the specific needs of the organization can be a costly process, especially if the customization requires significant development or integration work. The average cost of customization can range from a few thousand dollars to several hundred thousand dollars, depending on the complexity of the customization work.

Data migration cost Relevant for TherapyNotes

Migrating data from old systems to the new software can be a time-consuming and costly process, especially if the data is large or complex. The average cost of data migration can range from a few thousand dollars to several hundred thousand dollars, depending on the size and complexity of the data.

Cost of training

How many groups (different departments, usages, type of users) are needed for TherapyNotes training? Training employees to use the new software can be a significant cost, especially if the software is complex or requires specialized knowledge. The average cost of training can range from a few hundred dollars to several thousand dollars per employee, depending on the complexity of the software and the duration of the training.

Cost of maintenance

Ongoing maintenance and support for the software can be a significant cost, especially if the software requires frequent updates or has a high rate of bugs or issues. The average cost of maintenance can range from a few hundred dollars to several thousand dollars per year, depending on the complexity of the software and the level of support required.

Frequently Asked Questions (FAQs)

Our Veredict

Users claim that TherapyNotes is a popular EHR software among various healthcare facilities. It has a pocket-friendly pricing system compared to most of its competitors. If you are searching for EHR software that packs loads of features but does not burn a hole in your pocket. TherapyNotes will be a great option.

TherapyNotes starts at $25 per month, whereas some of its popular alternatives come at a costlier package. For instance, TheraNest has a starting rate of $39 per month. TheraNest also lags behind TherapyNotes in multiple factors. The latter has proved itself in helping healthcare facilities do business smoothly. However, TheraNest is less efficient in such matters.

If you talk about the features, TherapyNotes will exceed your expectations. You will find helpful features like unlimited one-on-one telehealth sessions and unlimited file storage with each plan. Comparatively, TheraNest charges more to provide you with progress notes and interventions, which is readily available with TherapyNotes.