Time Doctor Pricing Guide (Sep 2022)

Time Doctor Review
ITQlick Score: 86/100
ITQlick Rating: (4.6/5)
Pricing: 2/10 - low cost
Category: Attendance Tracking -> Time Doctor -> Time Doctor pricing
Ranking:Ranked 5 out of 16 Attendance Tracking systems
Company: Time Doctor
Pricing: starts at $7 per user/month
Typical customers: Small businesses and start ups
Platforms: Desktop, Mobile, Cloud
Links: Time Doctor review, Time Doctor alternatives
Shlomi LaviShlomi Lavi / Sep 30, 2022

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Is Time Doctor expensive?

Time Doctor is less expensive than the industry average.

Time Doctor offers three license pricing options; Basic, Standard, and Premium.

  • Basic starts at $70 per user per year and $7 per month.
  • Standard starts at $100 per user per year and $10 per month.
  • Premium starts at $200 per user per year and $20 per month.

When comparing Time Doctor to their competitors, on a scale between 1 to 10 (10 is the most expensive to implement), Time Doctor is rated 2. Read the article below in order to calculate the total cost of ownership (TCO), which includes: customization, data migration, training, hardware, maintenance, upgrades, and more.

You can leave your info with us to get a free custom quote with a breakdown of cost for your business needs. You can also find here pricing information from Time Doctor's website.


Human Resources Software Products Price Range

HR software comes with different prices, which are usually determined by either number of employees or the number of users. Either way, HR software pricing ranges from $5–$15 and $16–$25 per employee per month; for most software, these prices are also set based on the robustness of the chosen package feature-wise, and they may not include fees for setup or training.

However, HR software that are priced based on the number of users may have slightly higher prices because, unlike ones with per employee prices, they do not require an organization to pay for every employee but, instead, employees that are actively using the software. For example, Conrep is priced at around $30 per user per month, while HRnest costs around $20 per employee per month. Another instance is HRnest, which costs $1 per employee, provided its paid in bulk for 35 employees each, and 2 feature plugins, which cost $40 and $60 respectively, must be paid for alongside.

In addition, HR software pricings are adjusted by most vendors, depending on the business size.

  • Small Businesses can expect around $5 for a single employee or nothing at all, as some software makes their basic HR features free for small workforces. Some examples are PeopleBookHR, Snappi, and IceHRM. At the same time, premium HR software like VAIRKKO Suite costs $1 monthly per employee, Optimity pricing is around $5 monthly per user, and Attendee HRM costs $28 per year to manage 28 employees.
  • Medium Businesses that need more robust HR software features can expect to pay between $5–$15 per employee. For instance, ICMIS Recruit costs around $6,000 per year to manage between 51–100 employees, Info:HR charges a one-time fee of $2800, and FingerCheck pricing is priced at $200 monthly for 50 employees.
  • Large Businesses can expect to pay less on a per-employee basis because the logic is the more the employee, the lesser the fee. However, the number of features and onboarding costs may cost more. For instance, FingerCheck costs $1,600 monthly for 500 employees and Britix24 $199 per month.

HR software best of breeds and their price ranges are as follows:

  • Applicant Tracking Software While some applicant tracking software are priced per job posting, businesses can, however, expect to pay between $19–$28, $28–$49, and $49 upwards per user, per month. For instance, Yahoo Indeed costs around $150 per month, Monster TMS costs $5,000 per year while Manatal pricing is charged at $15 per user per month.
  • Performance Appraisal Software Like most applicant tracking software, performance appraisal software pricing is based on a "per user, per month" basis. So, business enterprises can expect to pay between $1 to $4, $4 to $10, and $10 upwards. Note that the package type is also a determining factor for performance appraisal software pricing, as some packages have more features than others. The pricing of some performance appraisal software like Performly Talent starts from $2 monthly per user, Small Improvements from $5 per user per year, and AssessTEAM costs $1 monthly per user.
  • Onboarding Software Onboarding Software are also priced on a "per user, per month" basis. Users can expect to pay between $1 and $12 upwards. However, these prices are mostly for entry-level prices found on vendor website; more robust packages may be slightly higher, depending on the number of users. For example, Boardon costs $50 per month for a bunch of active users, EmployeeConnect $6 monthly per user, and WISP pricing falls around $50 depending on company size.
  • 360 Degree Feedback Software 360 Degree feedback products mostly have per month pricings. In this case, companies can expect to pay between $1 and $149 and above. Again, these prices depend on the number of features the vendor is offering. Examples are Click-360 costs between $7-$55 per report, SurveyLab $29 per month, and Bloomin costs $4 monthly per user.
  • Payroll Software The pricing for payroll products is usually divided into three tiers and priced per user per month. Enterprises can expect to pay between $1 to $5, $5 to $12, and above $12 per user, per month and depending on the tier. For instance, Payroll Mate is priced around $120 per year ($15 per month) and Payment Evolution Payroll costs $22 monthly per user. Alternatively, some payroll products have a one-time payment; examples are Accounting Xpert costs around $1,500 for one user, and Brightpay pricing is around $300.

What is the cost for Attendance Tracking implementation?

When it comes to selecting Attendance Tracking system, buyers are primarily concerned about the cost. In fact, it is the cost that determines whether a potential buyer would go with the product. True, there is no one-size-fits-all formula to determine the “worth” of a business application, but as a software buyer, you want to make sure you get the best value for your money, without having to dig a big hole in your pocket.

Understanding the exact price of a Attendance Tracking system isn't easy as the overall cost of software includes the cost of a license, subscription fees, training, customization, hardware, maintenance, support, and other related services. It's essential to take into account all of these costs to gain an understanding of the system's "total cost of ownership."

What are the typical Attendance Tracking pricing models?

There are primarily three common pricing models – Perpetual License, Subscription, and Commercial Open Source.

  • Subscription/Software-As-A-Service: - Relevant for Time Doctor
    Under this pricing model, the system is accessed over the internet, as opposed to installed on-premises. The payment is made either on a per user basis or subscription basis. Ideally, customers are required to pay a recurring monthly fee until a specific period for using the tool. Subscription pricing model is more common with Software-as-a-Service (SaaS) apps.
  • Upfront cost for customization and integration is less compared to perpetual license cost because there is not much flexibility with SaaS systems in this area.
  • Recurring cost is greater as customers are required to make monthly payments as a subscription fee. Additionally customers using premium support services must pay an extra fee.
  • All in all, the total cost of ownership in the both cases is almost the same and may span over a period of 7-10 years, though you may have to pay a higher perpetual license fee upfront. The total cost may vary from starter to mid range to enterprise level apps in both cases.
  • Perpetual license: - Relevant for Time Doctor
    A common pricing model for on-premise applications, perpetual license requires a customer to pay an upfront sum to own the tool or other intellectual property on-premises for a fixed term.
  • Upfront cost involves the fee for installation, customization, and integration with existing systems, besides perpetual license fee.
  • Recurring cost is low in this pricing model and may include the cost for updates, maintenance, upgrades, and patches. Some vendors do offer premium support services, which come for an extra price.
  • Commercial open source: Not relevant for Time Doctor
    The customer can acquire the system free of cost without having to incur any upfront license fee. As a customer, you’re solely responsible for the ongoing maintenance, upgrading, customization, and troubleshooting of the application to meet your specific needs. You are on your own for providing end-user support, since you are not locked in with a vendor-supplied system solution.

How much would it cost to customize Time Doctor? (and is it relevant)

If you need specific features in your system catering to your specific business requirements, the vendor will charge customization cost, depending on your needs and feature requirement. Ideally customization cost is more complex to calculate compared to licensing cost.

Some apps allow you to easily combine data from multiple sources, without any complicated query requirements, while some others can be embedded into different applications to provide enhanced reporting. If you seek products that support customizable dashboards and predictive analysis to identity possible trends and facilitate decision making, you may have to pay higher for all the customization features.

Additionally, the following factors may affect the cost of customization:
  • User interface changes
  • Configurable dashboards
  • Data elements required for tracking
  • Forms to collect additional data
  • Dashboard, management and operational reports that are needed.
  • Workflows and how complex they are
  • Forms to collect additional data
Here are some questions to answer: How much customization is needed? How many systems do you want to integrate to? Does your company work like industry standards or does it have its own customized processes? What kind of special reports are needed?

In order to calculate the cost of customization you can use the following estimates:

  • Minimal customization - integrate with 1-2 systems: $2,500
  • Standard customization - integrate with 3-5 systems: $10,000
  • Fully customized system - integrate with more than 5 systems: $25,000

What is the data migration cost of Time Doctor? Relevant for Time Doctor

Most companies opt for data migration services from a vendor, which raises the cost of product ownership. If you choose to transfer data on your own, you can avoid paying the cost of data migration.
Data migration cost depends on the amount of data to be transferred, your current software, availability of migration tools, complexity of data, and gaps between the existing system and the new system.

If your data is stored in Excel spreadsheets, then it may incur you a lot of time and money to migrate data from Excel.
By involving a business services provider in data migration, you are asking them to offer additional services, for which you may have to pay extra.

As a rule of thumb the cost of data migration depends on how many records you want to migrate. Records can include the number of customers, invoices, financial transactions, products, versions, etc. Here is a list you can use as a rule of thumb:

  • 1,000 records: $500
  • 10,000 records: $2,500
  • 100,000 records: $10,000
  • 1,000,000+ records: $25,000

What is Time Doctor's cost of training? Relevant for Time Doctor

As a buyer, you are required to pay extra for in-person training, though some vendors offer web-based solutions as part of the package. The cost may involve end-user training, video/self, group, department, and training the super users.

The cost is mainly derived from the approach that you select for your organization:
  • End-user training
  • Group/Department
  • Video /self
  • Train the trainer/super user

Here are some questions to answer: How many groups (different departments, usages, type of users) are needed?

In order to calculate the cost you can use the following estimates:

  • 1-2 Sessions: $500
  • 3-4 Sessions: $1,500
  • 5-7 Sessions: $2,500
  • 8-10 Sessions: $5,000

How Time Doctor pricing compares to alternative Attendance Tracking solution?

When comparing Time Doctor to alternative systems, on a scale between 1 to 10 Time Doctor is rated 2

Time Doctor vs. DeskTime

Time Doctor and DeskTime provide features like Employee Monitoring and Website, App & Chat Monitoring. Features like Online Timesheets & Payroll and Productivity Measuring & Summary Reports are provided by Time Doctor but not by DeskTime. Features like Absence calendar, Private time option, and Shift Scheduling are provided by DeskTime but not by Time Doctor.

Time Doctor starts at $70 per user per year and $7 per user per month, while DeskTime begins at $7 per user per month and $6.42 per user per month on annual billing. Both offer a free trial, while DeskTime provides a free version. Both systems are cloud-based attendance tracking solutions. Time Doctor has an On-Premise version for Windows and Linux.

Time Doctor is designed for enterprises and BPOs, while DeskTime is perfect for companies and lets users increase their effectiveness and productivity. Time Doctor and DeskTime (founded in 2010) are privately held companies. Time Doctor is trusted by over 200k users in 50+ countries, while DeskTime is trusted by more than 18 000 companies worldwide.

Time Doctor vs. Harvest

Features like Reports & analysis, Custom options, and Invoicing & payments are provided by both Time Doctor and Harvest. Features like Visualize team capacity and Analyze Time spent are provided by Harvest but not by Time Doctor. Features like Email Notifications, Offline Time Tracking, and Client Login Access are provided by Time Doctor but not by Harvest.

Harvest starts at $12 per seat per month with a free version and trial, while Time Doctor begins at $70 per user per year and $7 per user per month. Both systems are cloud-based attendance tracking solutions.

Harvest is best for teams in client services organizations that require a mechanism to manage Time and costs for many projects, while Time Doctor is designed for enterprises and BPOs. Harvest (established in 2006) and Time Doctor (founded in 2010) are privately owned companies. Compared to Harvest customers of 75,000+ businesses, Time Doctor is trusted by over 200k users in 50+ countries.

Time Doctor vs. Hubstaff

Both systems offer Website & App Usage. Features like Activity levels, Achievement badges, and Optional screenshots are provided by Hubstaff but not Time Doctor. Features like Project Management & Budgeting and Offline Time Tracking are provided by Time Doctor but not by Hubstaff.

Hubstaff starts at $5.83 per user per month on annual billing and $7 monthly, while Time Doctor begins at $70 per user per year and $7 per user per month. Both systems are cloud-based attendance tracking solutions. Both systems have an On-Premise version for Windows and Linux.

Hubstaff is meant for growing businesses that want to accomplish more, while Time Doctor is designed for enterprises and BPOs. Hubstaff (founded in 2013) and Time Doctor (founded in 2010) are privately owned companies. Hubstaff is trusted by more than 40,000 remote and field service teams, while over 200k users trust Time Doctor in 50+ countries.

How can the team at ITQlick help?

The science of TCO (total cost of ownership) may not be easy to calculate. If you seek to get detailed info about the TCO, get in touch with ITQlick experts. Contact us today and get up to date, detailed quotes.

Author

Shlomi Lavi

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Shlomi holds a Bachelor of Science (B.Sc.) in Information System Engineering from Ben Gurion University in Israel. Shlomi brings 15 years of global IT and IS management experience as a consultant, and implementation expert for small, medium and large size (global) companies.