Virtual Project Office Review - why 4.1 stars?

Virtual Project Office Review
ITQlick Score: 83/100
ITQlick Rating: (4.1/5)
Pricing: 2.6/10 - low cost
Category: Construction -> Virtual Project Office
Ranking:Ranked 88 out of 443 Construction systems
Company: Simplex
Pricing: starts at $600 per month
Typical customers: SMBs
Platforms: Cloud
Links: Virtual Project Office pricing, Virtual Project Office alternatives

Shlomi LaviShlomi Lavi / updated: Jun 24, 2022

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What is Virtual Project Office and its features?

Virtual Project Office is a cloud-based project management solution mainly designed for the infrastructure industry. The software was designed and launched by Simplex Group, Inc., and manages the salient aspects of your business including communication, project information, and portfolio management.

What is Virtual Project Office rating?

The rating of Virtual Project Office is 4.1 stars out of 5 and the total score is 83 out of 100. The rating score is based on our unbiased data-based algo. Learn more - rating methodology page.

Who uses Virtual Project Office?

Virtual Project Office presents a very viable software solution for construction managers, commercial building and design firms, general contractors, and building owners. It offers a complete project and bid management solution that streamlines all the aspects of your business.

The software equally suits the needs of small and medium business as well as large enterprises. It has been deployed by construction management firms, custom home builders, engineering firms, and general contractors.

The clients of Virtual Office Manager come from diverse industries including information technology, infrastructure manufacturing, oil & gas, finance services and energy sector. Some major clients of the software include Yale University, Pittsburg Public Schools, Port Authority, and Wellington Power Corporation.

Is it easy to use?

Yes, Virtual Project Office makes it fairly easy to use. This product is user friendly and intuitive.

Is Virtual Project Office cloud-based?

Yes, they offer cloud based hosting, which means IT resources are retrieved through web-based tools and applications and you don't need to buy servers and additional hardware equipment.

Can it be used on mobile?

No, currently Virtual Project Office can't be accessed on mobile, you would need to access it from your computer.

Is Virtual Project Office the best Construction system?

Virtual Project Office is ranked 88 out of 443 software in their category (Construction systems).

What are their main features and functionalities?

Virtual Project Manager offers a wide range of features for project management, estimating, service management, and integration. For project management, noteworthy features offered by Virtual Project Manager include document management, procurement, scheduling, bidding and changing orders.

Estimating services featured on the software include proposal generator and the facility of file importing. These documents can be created and imported in different formats such as excel and PDF. In the area of service management, Virtual Project Office allows you call management, dispatch services and work orders.

The software also offers important integration features such as assignment creation, custom dashboard, and unlimited custom objects. The system can be integrated with major third party applications including Microsoft Office Suite.

What are Virtual Project Office's pros? (5 Pros)

  • Complete project documentation can be centralized and shared with clients and vendors at short notice
  • Virtual Project Office integrates with Microsoft Office and the difference in interface is very small which makes the software very easy to use
  • Virtual Office Project provides financial guarantee for the integrity of the security and privacy of your data
  • The software offers a separate interface for mobile devices such as smartphones and tablets
  • The deployment of the software is quick and the user interface is highly customizable

What are Virtual Project Office's cons? (5 cons)

  • Virtual Project Office cons The project management module of the software does not offer the important features of contract management and cost management
  • The estimating services offered by the software do not include conceptual estimates and 3D takeoffs
  • There are no features of timecard, punch list and daily log on Virtual Project Office
  • Virtual Project Office does not offer any accounting module which is a part of many other management systems
  • The service management module of the software does not offer the features of inventory management and service contracts

Who are their main alternatives?

The main competitors for Virtual Project Office are Mavenlink and Teamwork.

Mavenlink is an online project management solution which supports collaboration for project information sharing, with a dashboard to track multiple projects and an activity stream for real-time status updates. Additionally Mavenlink includes project budgeting, time & expense management and cost analysis, with integration to Quickbooks for advanced financial management. There are also options for resource planning & critical path analysis for task delivery optimization.

Virtual Project Office on the other hand also manages multiple projects, but within a project portfolio which is seamlessly integrated with Microsoft Office 365. This ensures alignment of project planning, scheduling & delivery with business objectives with integrated workflow management. Additionally it provides a repository of project best practices that can be utilized by project teams for their implementations.

Teamwork however does include a number of these features, but also supports “Link” which allows embedding of third party application links into project workflows for information purposes. Additionally it includes risk management for better project forecasting to address potential project delays or issues. Another point is that Teamwork supports multiple languages and includes an API for developing custom applications which can be integrated with the product. It also offers mobility solutions, project document management, and integrates with Google Docs for business productivity solutions.

Virtual Project Office does not support all of these features but provides a collaboration platform for customers, project teams and contractors which are accessible via mobile devices. Additionally this platform supports multi-party video conferencing and online meetings for remote participants.

What is the cost of Virtual Project Office?

The cost of license starts at $600 per month. On top of the total cost of licenses which is easy to calculate - what is the REAL total cost of implementation? You need to add the cost of training, customization, data migration, and other "hidden cost". ITQlick pricing score is 2.6 out of 10 (10 is most expensive). You can find here the REAL total cost breakdown for Virtual Project Office. You can also find here pricing information from Virtual Project Office's website.

What should you ask Simplex during a demo session? (65 questions)

Schedule a demo with Virtual Project Office and access 65 must ask questions for the vendor while watching Virtual Project Office in action.

List of categories

Content Management
Document Management
File Sharing
Time and Attendance
Office Production & Tools
Contract Management
Professional Services Automation
Project Budgeting
Project Portfolio Management
Security

List of features

Budget & Expense Management
Collaboration
Document Management
Project Management
Resource Management
Risk Management
Scheduling
Task Management
Collaboration Center
Custom Online Databases
Project Development

Virtual Project Office Vs. Alternatives

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Author

Shlomi Lavi

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Shlomi holds a Bachelor of Science (B.Sc.) in Information System Engineering from Ben Gurion University in Israel. Shlomi brings 15 years of global IT and IS management experience as a consultant, and implementation expert for small, medium and large size (global) companies.