When I Work Scheduling Review - why 4.5 stars?

When I Work Scheduling Review
ITQlick Score: 85/100
ITQlick Rating:
Pricing: 2/10 - low cost
Category: Employee Scheduling -> When I Work Scheduling review
Ranking:Ranked 10 out of 58 Employee Scheduling systems
Company: When I work
Pricing: starts at $2.50 per user/month
Typical customers: Small, medium and large size businesses
Platforms: Cloud
Links: When I Work Scheduling pricing, When I Work Scheduling alternatives
Shlomi LaviShlomi Lavi / updated: Oct 12, 2022

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What is When I Work Scheduling?

When I Work is an online employee scheduling management solution for businesses of all sizes. It also offers payroll management, customized reporting, trade shift management, and other services. The software was designed and launched by thisCLICKS Inc headquartered in Minnesota, United States.

Who is it best for?

The software is a flexible and extensive solution that can be used for the needs of any business size. Most commonly, it can be deployed in such industries as retail and wholesale, automation and manufacturing, financial services, and others. Some notable clients of the software include QSR Restaurants and Dunn Bros Coffee etc.

Main features and functionalities

When I Work offers comprehensive employee tracking service with a simple drag and drop user interface. Scheduling can be managed on the go from the mobile devices thanks to the mobile app of the software. Notifications are offered in the form of emails, text messages, and push notifications. In addition to that, it also allows group texting and 2-way texting. When I Work allows forecasting of labor costs and approval of shift trades form the phone. Other important capabilities include employee availability management, payroll management, support for multiple locations, customizable templates, and integration with Google Calendar.

What is the actual cost?

When I Work pricing is based on its subscription offerings, Standard and Advanced, and a free trial is also available. Standard pricing starts at $2.50 per user per month and goes up to $4.00 per user when the Time & Attendance add-on is included. In addition, the plan covers team messaging, availability management, time off management, a workplace dashboard, document storage, on-demand pay, and many more.

Advanced pricing starts at $6.00 per user per month and goes up to $8.00 per user with Time & Attendance. The plan covers all Standard features plus advanced scheduling rules, labor sharing, custom shift reports, and webhooks.

ITQlick pricing score is 2 out of 10 (10 is most expensive). Access ITQlick pricing guide for When I Work Scheduling. You can also find here pricing information from When I Work Scheduling's website.

Pros

  • When I Work is a feature-rich employee scheduling platform
  • The software is easy to understand and use
  • When I Work has a powerful auto-scheduler feature that streamlines scheduling immensely

Cons

  • Occasionally, users get signed out on the When I Work app
  • No feature for tracking paid lunch breaks is available

How it stacks up?

Access a head to head analysis of When I Work Scheduling vs alternative software solutions.
ITQlick rating
Score
Pricing
License pricing
Functionality
Review
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When I W...
ITQlick rating
4.5/5
Score
85/100
Pricing
2/10
License pricing
$2.50 per user/month
Functionality
28
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ScheduleBase
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WinCalendar
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4.3/5
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91/100
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6.4/10
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$32 per license
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4
7shifts
ITQlick rating
4.7/5
Score
90/100
Pricing
2/10
License pricing
$17.99 per location/month
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22
Deputy
ITQlick rating
4.7/5
Score
90/100
Pricing
2/10
License pricing
$2.50 per user/month
Functionality
17
Review

Frequently Asked Questions (FAQs)

Is it the best Employee Scheduling system?

When I Work Scheduling is ranked 10 out of 58 software in their category (Employee Scheduling systems).

How they are rated on ITQlick?

The rating of When I Work Scheduling is 4.5 stars out of 5 and the total score is 85 out of 100. The rating score is based on our unbiased data-based algo. Learn more - rating methodology page.

Is it an easy to use Software?

Yes, When I Work Scheduling makes it fairly easy to use. This product is user friendly and intuitive.

Is it cloud-based?

Yes, they offer cloud based hosting, which means IT resources are retrieved through web-based tools and applications and you don't need to buy servers and additional hardware equipment.

Can it be used on mobile?

No, currently When I Work Scheduling can't be accessed on mobile, you would need to access it from your computer.

Differences between When I Work Scheduling and alternatives?

The most popular alternatives to When I Work Scheduling in 2023: ScheduleBase, WinCalendar, Deputy, 7shifts, Jolt. Access the complete competitors analysis here - When I Work Scheduling VS Employee Scheduling Software alternatives.

Is When I Work Scheduling right for you or your business?

When I Work is an employee scheduling solution for small, midsized, and large-scale businesses in several industries, including education, healthcare, food & beverage, and hospitality. Some notable clients that use When I Work include Elephant Delicatessen, Brookdale Senior Living, and Sault College.

List of categories

Billing & Invoicing
Budgeting & CPM
Financial reporting
Data Analysis Tools
Self-Service Portal
Employee Scheduling
Payroll
Workforce Management
Facility Scheduling
Medical Scheduling
Medical Spa
Appointment Scheduling

List of features

Basic Reports
Automated Scheduling
Calendar Sync with Google
Document Templates
Employee Database
Time Clock Integration
Scheduling

Auditor - Shlomi Lavi

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Shlomi Lavi is an entrepreneur and founder of ITQlick.com. He holds a Bachelor of Science (B.Sc.) in Information Systems Engineering from Ben Gurion University in Israel. Shlomi brings 17 years of global IT and IS management experience as a consultant and implementation expert for small, medium and large-sized (global) companies. Shlomi’s goal is to share the best knowledge and news about information systems so you can make smarter buying decisions for your business.