Workday HCM Pricing Plans & Cost Guide (Jun 2024)

Workday Review
ITQlick Score: 98/100
ITQlick Rating:
Pricing: 10/10 - high cost
Category: Human Resources -> Workday HCM review -> Workday HCM pricing
Ranking:Ranked 4 out of 584 Human Resources systems
Company: Workday
Pricing: starts at $45 per employee/month
Typical customers: Small, medium and large size businesses
Platforms: Cloud
Links: Workday HCM review, Workday HCM alternatives
Shlomi LaviShlomi Lavi / Jun 05, 2024

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Workday HCM pricing: How much does it cost in 2024?

Workday does not provide pricing details on its website, but many user reviews have indicated that the software has a base plan of $99 per user per month.

Workday HCM Monthly Pricing Plans

Prices and Plans Compared

As mentioned, Workday pricing plan details are not listed on the website, but a little digging provides some information.

Workday has a monthly base plan of $99 per user per month, according to user reviews, but this amount can be reduced up to 40% depending on the number of users your company has.

Some users have reported having paid $48 per user per month for 600 users. Also, negotiating a long-term subscription can reduce the charge, as some companies could get $800k annually for 5000 users, but that was without the eLearning feature.

However, the average price paid as per user reviews is between $40-$60 per user per month, irrespective of the organizations size.

Which Plan Is Right for You?

As can be seen, the pricing structure of Workday is complicated even though it is not clearly stated on the website. From our research, Workday is fit for midsize and large-size companies of about 50 to 100+ employees.

Since Workday offers custom plans that depend on your enterprise needs, you would have to focus on features when negotiating with Workday; as previous and current users have noted, it helps bring down the charges.

Additional Costs

Workday has additional charges, which you know of. The company or its partners charges implementation fees, and from user reviews, it can range from 150-200% of the annual subscription charges. For example, if you agree to pay $100k annually for your enterprise, you can expect about $200k extra as implementation fees. However, you will need to work that out with the team because every company is unique, and Workday offers custom charges based on your enterprise needs.

Workday HCM vs. competitors (pricing)



Available Free Trial 


$99 per user/month



$599 to $699 per employee/month 



$5.25 to $6 per user/month

14 days


$4 to $14 per user/month



$6 to $40 per user/month


Cost of software customizations

Customizing the software to meet the specific needs of the organization can be a costly process, especially if the customization requires significant development or integration work. The average cost of customization can range from a few thousand dollars to several hundred thousand dollars, depending on the complexity of the customization work.

Data migration cost Relevant for Workday HCM

Migrating data from old systems to the new software can be a time-consuming and costly process, especially if the data is large or complex. The average cost of data migration can range from a few thousand dollars to several hundred thousand dollars, depending on the size and complexity of the data.

Cost of training

How many groups (different departments, usages, type of users) are needed for Workday HCM training? Training employees to use the new software can be a significant cost, especially if the software is complex or requires specialized knowledge. The average cost of training can range from a few hundred dollars to several thousand dollars per employee, depending on the complexity of the software and the duration of the training.

Cost of maintenance

Ongoing maintenance and support for the software can be a significant cost, especially if the software requires frequent updates or has a high rate of bugs or issues. The average cost of maintenance can range from a few hundred dollars to several thousand dollars per year, depending on the complexity of the software and the level of support required.

Frequently Asked Questions (FAQs)

How much does Workday HCM cost per month?

Their pricing plan starts at $45 per employee/month.

They offer a free trial?

No, Workday HCM don't offer a free trial at this time. Free trials are great because your team can test the software (at least basic features of it) in your own time without the pressure of sales teams. We hope they will offer free trials in the future.

Can I use Workday HCM for free?

No, Workday HCM don't offer a free version of their product.

Any good free alternative to Workday HCM?

Zenefits is a cloud-based HR software that offers features such as employee onboarding, benefits administration, and time tracking. It also includes a mobile app that allows employees to access their information and request time off. While Zenefits offers some similar features to Workday HCM, it does not offer advanced features such as talent management or analytics.

How do I get pricing information directly from the vendor?

You can get it on their website. So why do you need us? we can help you get the total cost of implementation (not just the cost of licenses) and compare them with alternative solutions.

How can the team at ITQlick help?

The science of TCO (total cost of ownership) may not be easy to calculate. If you seek to get detailed info about the TCO, get in touch with ITQlick experts. Contact us today and get up to date, detailed quotes.


Our Veredict

As seen from its compared alternatives, the Workday license base price is not the most highly-priced. The software pricing has a base starting price of $99 per employee per month, compared to others which are $599 (Remote), $5.25 (Factorial), $4 (Workzoom), and $6 (OnPay), respectively.

Still on costs, Workday has an implementation fee that charges about 150 to 200% of annual subscription fees. However, its mentioned alternatives do not.

Since features are vital in deciding, Workday has the most features compared to its alternatives, even though it is a close call. The Workday Peakon Employee Voice and Strategic Sourcing are unique features its competitors lack. Our verdict is that this software is fit if your company is looking for workplace management software with a wide range of features.

Regarding business size, Workday is best used by medium to large companies. However, its mentioned alternatives can be used by startups, small, medium, and large-sized businesses.

Human Resources Software Products Price Range

HRIS comes with different prices, which are usually determined by either number of employees or the number of users. Either way, HR Tools pricing ranges from $5–$15 and $16–$25 per employee per month; for most providers, these prices are also set based on the robustness of the chosen package feature-wise, and they may not include fees for setup or training.

However, HR software that are priced based on the number of users may have slightly higher prices because, unlike ones with per employee prices, they do not require an organization to pay for every employee but, instead, employees that are actively using the tools. For example, Conrep is priced at around $30 per user per month, while HRnest costs around $20 per employee per month. Another instance is HRnest, which costs $1 per employee, provided its paid in bulk for 35 employees each, and 2 feature plugins, which cost $40 and $60 respectively, must be paid for alongside.

In addition, HRIS pricings are adjusted by most vendors, depending on the business size.

  • Small Businesses can expect around $5 for a single employee or nothing at all, as some software makes their basic HR features free for small workforces. Some examples are PeopleBookHR, Snappi, and IceHRM. At the same time, premium HR providers like VAIRKKO Suite costs $1 monthly per employee, Optimity pricing is around $5 monthly per user, and Attendee HRM costs $28 per year to manage 28 employees.
  • Medium Businesses that need more robust HRIS features can expect to pay between $5–$15 per employee. For instance, ICMIS Recruit costs around $6,000 per year to manage between 51–100 employees, Info:HR charges a one-time fee of $2800, and FingerCheck pricing is priced at $200 monthly for 50 employees.
  • Large Businesses can expect to pay less on a per-employee basis because the logic is the more the employee, the lesser the fee. However, the number of features and onboarding costs may cost more. For instance, FingerCheck costs $1,600 monthly for 500 employees and Britix24 $199 per month.

HRIS best of breeds and their price ranges are as follows:

  • Applicant Tracking Tools While some applicant tracking apps are priced per job posting, businesses can, however, expect to pay between $19–$28, $28–$49, and $49 upwards per user, per month. For instance, Yahoo Indeed costs around $150 per month, Monster TMS costs $5,000 per year while Manatal pricing is charged at $15 per user per month.
  • Performance Appraisal Software Like most applicant tracking solutions, performance appraisal pricing is based on a "per user, per month" basis. So, business enterprises can expect to pay between $1 to $4, $4 to $10, and $10 upwards. Note that the package type is also a determining factor for performance appraisal tool pricing, as some packages have more features than others. The pricing of some performance appraisal appls like Performly Talent starts from $2 monthly per user, Small Improvements from $5 per user per year, and AssessTEAM costs $1 monthly per user.
  • Onboarding Software Onboarding Tools are also priced on a "per user, per month" basis. Users can expect to pay between $1 and $12 upwards. However, these prices are mostly for entry-level prices found on vendor website; more robust packages may be slightly higher, depending on the number of users. For example, Boardon costs $50 per month for a bunch of active users, EmployeeConnect $6 monthly per user, and WISP pricing falls around $50 depending on company size.
  • 360 Degree Feedback 360 Degree feedback products mostly have per month pricings. In this case, companies can expect to pay between $1 and $149 and above. Again, these prices depend on the number of features the vendor is offering. Examples are Click-360 costs between $7-$55 per report, SurveyLab $29 per month, and Bloomin costs $4 monthly per user.
  • Payroll The pricing for payroll products is usually divided into three tiers and priced per user per month. Enterprises can expect to pay between $1 to $5, $5 to $12, and above $12 per user, per month and depending on the tier. For instance, Payroll Mate is priced around $120 per year ($15 per month) and Payment Evolution Payroll costs $22 monthly per user. Alternatively, some payroll products have a one-time payment; examples are Accounting Xpert costs around $1,500 for one user, and Brightpay pricing is around $300.

Auditor - Shlomi Lavi

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Shlomi Lavi is an entrepreneur and founder of He holds a Bachelor of Science (B.Sc.) in Information Systems Engineering from Ben Gurion University in Israel. Shlomi brings 17 years of global IT and IS management experience as a consultant and implementation expert for small, medium and large-sized (global) companies. Shlomi’s goal is to share the best knowledge and news about information systems so you can make smarter buying decisions for your business.