Top 54 Document Management Software

2022's Best 54 Document Management Systems

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1. iAnnotate Enterprise

  • Best for: SMBs
  • Price: starts at $9.99 per license
  • Mar 12, 2022
Compare iAnnotate Enterprise Vs. iAnnotate Enterprise

iAnnotate Enterprise is a cloud-based mobile document management software that enables the user to read, annotate, as well as share documents through iPad, iPhone, and iPad Pro. The core features of iAnnotate Enterprise include Annotate, review, clarify, share, work and customize.


2. Box

  • Best for: Small, medium and large size businesses
  • Price: starts at $15 per user/month
  • Mar 11, 2022
Compare Box Vs. iAnnotate Enterprise

Box is a cloud-based file-sharing, collaboration, and storage solution designed for companies of all sizes and used across multiple industry verticals. The primary features of Box include digital asset management, document management, file sharing, and content management and more.


3. SmartFile

  • Best for: Start up, Small business, Medium business, Large business
  • Price: starts at $10 per user/month
  • Mar 12, 2022
Compare SmartFile Vs. iAnnotate Enterprise

SmartFile is a file sharing and FTP hosting solution for businesses of all sizes. It offers such services as file archiving and retention, compliance management, indexing, searching, and others. The software was designed and launched by SmartFile headquartered in Indiana, United States.


4. Scan123

  • Best for: Start up, Small business, Medium business, Large business
  • Price: starts at $349 per month
  • Mar 12, 2022
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Scan123 is an electronic document management solution for businesses of all sizes. It offers document storage and retrieval, scanning, compliance management, data security, and other services. The software was designed and launched by Scan123 headquartered in Oregon, United States.


5. GoFileRoom

  • Best for: Start up, Small business, Medium business, Large business
  • Price: starts at $3,950 per year
  • Mar 12, 2022
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GoFileRoom is a cloud-based document management, file sharing, and storage solution designed for accounting and tax professionals. Designed by Thomson Reuters, the solution allows the user to easily store and manage documents electronically. Also, it helps the user automate scanning processes and wo...


6. Microsoft OneDrive for Business

  • Best for: Small, medium and large size businesses
  • Price: starts at $5 per user/month
  • Mar 28, 2022
Compare Microsoft OneDrive for Business Vs. iAnnotate Enterprise

OneDrive is a cloud-based content management and file sharing solution that helps users collaborates, store and share documents with clients and team clients in real-time. The system helps prevent data loss and cross-platform synchronization.


7. eDoc Organizer

  • Best for: Start up, Small business, Medium business, Large business
  • Price: starts at $10 per user/month
  • Mar 19, 2022
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eDoc Organizer is cloud-based and on-premise document management and digital filing solution designed for homes and businesses. The solution offers the users access to the documents from anywhere and using any device.


8. eFileCabinet

  • Best for: Small, medium and large size businesses
  • Price: starts at $15 per user/month
  • Mar 19, 2022
Compare eFileCabinet Vs. iAnnotate Enterprise

eFileCabinet is a document management solution mainly for small and medium businesses. Its capabilities include document indexing, distribution, integration, collaboration, versioning, and others. The software was developed and released by eFileCabinet Inc headquartered in Utah, United S...


9. JumpBox for the Alfresco CMS

  • Best for: Start up, Small business, Medium business, Large business
  • Price: starts at $60 per user/month
  • Jan 02, 2022
Compare JumpBox for the Alfresco CMS Vs. iAnnotate Enterprise

JumpBox for the Alfresco CMS is software for businesses project management and collaboration. Its main include basic report generation, data import and export, and online customer support. It is developed by JumpBox which is stationed at Phoenix, Arizona with up to 10 employees.


10. OptiView

  • Best for: Start up, Small business, Medium business, Large business
  • Price:
  • Mar 21, 2022
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Optiview is a data and document management software fit from startup to large business sizes. It offers different features like indexing, archiving and retention, document tagging, and user access control. It aims to help companies simplify and streamline processes.


Pricing Guide - Document Management Software:

Document Management Software Price Range

Organizations would generally have to pay between $0 and more than $15 a month for base subscriptions of Document Management Software. The price could include extra features such as OCR (Optical Character Reader) Integrations, Versioning, and Document Scanning. Users can also procure Document Management Software products based on the size of the workforce, mode of deployment, and the number of free features they have.

  • Small businesses can expect to pay between $5 and $21 a month. XpertDoc Business pricing, for example, starts at $9 a month, with a Premium plan which goes for $21 a month; iLovePDF Premium Pro cost price goes for $9 monthly. Drive pricing starts at $2 a month, and OneDrive pricing goes for $2 a month as well. Additionally, Bitrix24 costs about $12 a month, ONLYOFFICE at $5 a month, and Zoho Docs at $5 monthly.
  • Mid-sized companies would generally have to pay between $60 and $375 a month for Document Management Software. For instance. eFileCabinet pricing begins at $199 per month, FirmRoom at $250 per month, FormStack at $360 a month, and Adoddle at $375 monthly. Furthermore, Domkee costs up to $279 a month for each user, Clustdoc at $70 per month, and Laserfiche at $60 monthly.
  • Large corporations can expect to pay up to $47000 for Document Management Software products. As examples, OnBase charges a one-time fee of $25000, Nuxeo has an asking price of $47000 annually, and KRYSTAL Document Management costs $1500 outright. Furthermore, Widen Collective has a perpetual license which costs $20000 a year, DocuShare has a starting price of $2000 a year, and Dirico.io pricing starts at $840 monthly.
  • Additionally, users can acquire free Document Management Software for example, KimiosDMS is an open-source Document Management Software free of charge, Notion Personal is free, and its user can pay for more of its features, starting from $4 a month. Furthermore, other free and open-source document management software include OpenDocMan, OpenKM, and VIENNA Advantage.
  • Document Management Software for Windows generally has price points within $5 and $289 a month. For example, Worldox charges $88 a month for license maintenance, Doccept pricing starts at $289 a month, and Tabbles at $20 monthly. StepShot Guides pricing begins at $12 a month, Sejda PDF at an outright price of $5.
  • MacOS users can expect to pay between $7 and $20 a month for Document Management Software. For example, PandaDoc cost price starts at $15 a month, PinPoint at $14 per month, and Backlog at $20 monthly. Also, PDFfillers and Samepage have cost prices of $7 and $15 a month, respectively.
  • Android-based Document Management software has a price range of $5 to $60 a month. For illustration, Atlassian Confluence pricing starts at $10 a month, Glasscubes at $5 per month, and Contract Insight costs up to $60 monthly.
  • Lastly, Web-based DMS generally have price points within $12 and $575 a month. For instance, Suralink pricing starts at $20 a month, Process Street at $12 per month, and Bloomfire at $575 monthly. Also, Canopy pricing goes for $99 a month, and FileInvite goes for $12 per month.

11. Redact-It

  • Best for: Start up, Small business, Medium business, Large business
  • Price: starts at $295 per license
  • Apr 24, 2022
Compare Redact-It Vs. iAnnotate Enterprise

Redact-It is document management software which serves as redacting and information management systems for PDF and TIFF documents solution for companies of all types and sizes. Its key features to monitor new jobs folder, search for terminologies, match patterns, add reason codes, and secure documen...


12. Perceptive Software Document Management

  • Best for: Start up, Small business, Medium business, Large business
  • Price: starts at $49 per license
  • Mar 22, 2022
Compare Perceptive Software Document Management Vs. iAnnotate Enterprise

Perceptive Software Document Management is a content and process management software for all business size and types. Its key features include document management, records and information management, electronic signature capabilities, and document composition.


13. ISNetworld

  • Best for: Small, medium and large size businesses
  • Price: starts at $860 per license
  • Mar 13, 2022
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ISNetWorld is a document management software designed as a supplier and contactor platform with data-driven tools to help companies manage risks and strengthen their relationship with their clients.


14. eInfotree

  • Best for: SMBs
  • Price:
  • Mar 25, 2022
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eInfotree is an enterprise content and document management solution for businesses of all sizes. It offers comprehensive information lifecycle management for structured and unstructured content. The software was developed and launched by CIMCOM Software Inc headquartered in Massachusetts...


15. WebDocs

  • Best for: SMBs
  • Price:
  • Apr 01, 2022
Compare WebDocs Vs. iAnnotate Enterprise

WebDocs software is a web-based document management software solution that helps the user store all their documents in one central repository for security and easy access by authorized users. The platform allows companies to automate their business & IT processes as well as secure their IT environme...


16. Intelligent Document Managmement System

  • Best for: Start up, Small business
  • Price: starts at $7.99 per user/month
  • Aug 14, 2022
Compare Intelligent Document Managmement System Vs. iAnnotate Enterprise

Athento Document Management System is a document management solution that can help users to manage and get complete control over all documents within their company. All the work is done online using this solution so users can prevent the accidents, loss, viruses and misplacements in document...


17. Adept Document Management

  • Best for: Start up, Small business, Medium business, Large business
  • Price: starts at $19 per user/month
  • Apr 26, 2022
Compare Adept Document Management Vs. iAnnotate Enterprise

Adept Document Management is an engineering and CAD document management solution for businesses of all sizes. It services include collaboration, automation, visualization, integration, and others. The software was designed and launched by Synergis Software headquartered in Pennsylvania, ...


18. ownCloud

  • Best for: Medium and large size businesses
  • Price: starts at $5 per user/month
  • Apr 30, 2022
Compare ownCloud Vs. iAnnotate Enterprise

ownCloud is a cloud-based open source collaboration and file sharing solution designed with password protection, anonymous sharing and link expiration. The solution features include file sync and data sharing, private server and mobile devices deployments options.


19. SDL LiveContent

  • Best for: Start up, Small business, Medium business, Large business
  • Price:
  • Mar 24, 2022
Compare SDL LiveContent Vs. iAnnotate Enterprise

SDL LiveContent is a document and content management solution for businesses of all sizes. It offers customer analytics and helps in the generation of content for specific customer needs. The software was designed and launched by SDL PLC headquartered in United Kingdom.


20. SmartSearch by Square 9

  • Best for: SMBs
  • Price:
  • May 15, 2022
Compare SmartSearch by Square 9 Vs. iAnnotate Enterprise

SmartSearch, now Square 9 GlobalSearch is a cloud-based Enterprise Content Management software designed to offer businesses with AP Automation, HR Automation, AR management, contact collaboration and compliance.


21. ONLYOFFICE Software

  • Best for: Small, medium and large size businesses
  • Price: starts at $149 per license
  • Jun 24, 2022
Compare ONLYOFFICE Software Vs. iAnnotate Enterprise

ONLYOFFICE software formerly TeamLab is collaborative Open source office suite that is built for business entities of all sizes. The software is available both as cloud-based and on on-premise platforms. ONLYOFFICE software is a product of Ascensio System SIA, a software company that is headquartere...


22. V1 Document Management

  • Best for: Start up, Small business, Medium business, Large business
  • Price:
  • Jun 14, 2022
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V1 Document Management is a cloud-based document manager that can be used by individuals as well as financial experts and financial businesses. V1 Document Management is suitable for large enterprises, medium-sized businesses, as well as small-scale businesses.


23. Avoka TransactWeb

  • Best for: Medium and large size businesses
  • Price:
  • Apr 02, 2022
Compare Avoka TransactWeb Vs. iAnnotate Enterprise

Avoka TransactWeb is a cloud-based customer management solution that is suitable for businesses of all sizes. It can be used in businesses across various industries such as insurance, manufacturing, and finance.


24. Widen Media Collective

  • Best for: Medium business
  • Price: starts at $29,990 per year
  • Jul 01, 2022
Compare Widen Media Collective Vs. iAnnotate Enterprise

Widen Media Collective software is a cloud-hosted digital asset management platform intended to support the content lifecycle right from creation to distribution. The software offers a central library that helps to manage documents, audio and video files, as well as images in one place.


25. MaxxVault Enterprise

  • Best for: Start up, Small business, Medium business, Large business
  • Price:
  • Jul 06, 2022
Compare MaxxVault Enterprise Vs. iAnnotate Enterprise

Vasion is an on-premise document management system that captures and store the document in a database. Hence the records are available instantly from anywhere via the web or any other application.


26. Intelledox

  • Best for: Start up, Small business, Medium business, Large business
  • Price:
  • Jul 07, 2022
Compare Intelledox Vs. iAnnotate Enterprise

SmartIQ is a cloud-based as well as on-premise document management software that is focused on customer relationship management. The software has a responsive web design such that has incorporated adaptive engagement solutions that assist users in collecting data using guided forms.


27. Contentverse

  • Best for: SMBs
  • Price: starts at $25 per user/month
  • Jul 04, 2022
Compare Contentverse Vs. iAnnotate Enterprise

Contentverse is a document management software designed for any organization that has paperwork and can simplify all your document management needs. People can edit their documents on the go and easily share content with each other using this software. Computhink, the company behind Contentverse...


28. M-Files DMS

  • Best for: Small, medium and large size businesses
  • Price:
  • Sep 05, 2022
Compare M-Files DMS Vs. iAnnotate Enterprise

M-Files DMS is a cloud-based content management solution designed to help the users manage, organize and monitor information and documents. The solution has hybrid deployments and can either be deployed as on-premise or as a cloud-based solution. Its core features include mobile access, permission m...


29. ViewCenter

  • Best for: SMBs
  • Price: starts at $35.99 per user/month
  • Aug 25, 2022
Compare ViewCenter Vs. iAnnotate Enterprise

ViewCenter is a web based document management and storage solution for businesses of all sizes. Its services include workflow management, retention management, revision control, and others. The software was designed and launched by ICM Document Solutions Inc headquartered in Arizona, Uni...


30. MetaViewer

  • Best for: SMBs
  • Price: starts at $4,375 per license
  • Aug 31, 2022
Compare MetaViewer Vs. iAnnotate Enterprise

MetaViewer is a cloud-based as well as on-premise document management software that is designed to help in paperless automation within the office. The software promises to help businesses achieve full-process visibility, built-in OCR, significant ROI, as well as increased efficiency by going paperle...


31. Docuware Cloud

  • Best for: SMBs
  • Price: starts at $300 per month
  • Aug 31, 2022
Compare Docuware Cloud Vs. iAnnotate Enterprise

Docuware Cloud is a cloud-based and on-premise document management and workflow automation software solution. The software provides a digital workflow as it captures, centralizes, and processes information without manual touch.


32. DocumentVision

  • Best for: Small, medium and large size businesses
  • Price: starts at $540 per license
  • Aug 26, 2022
Compare DocumentVision Vs. iAnnotate Enterprise

DocumentVision is an on-premise as well as cloud-based indispensable Project management tool. The software saves companies time and money while still enhancing teamwork, professionalism and efficiency in the workplace.


33. Smartvault

  • Best for: Medium and large size businesses
  • Price: starts at $20 per user/month
  • Sep 22, 2022
Compare Smartvault Vs. iAnnotate Enterprise

Smartvault is both a cloud-based as well as an on-premise document management system. The system provides secure document storage as well as sharing. Smartvault aims at automating document processes as it digitizes the workflow of the organization to maximize productivity.


34. Outlook PST File Viewer Tool

  • Best for: SMBs
  • Price: starts at $69 per license
  • Apr 18, 2022
Compare Outlook PST File Viewer Tool Vs. iAnnotate Enterprise

Outlook PST File Viewer Tool is an on-premise data recovery as well as document management software that is mainly designed to manage and explore PST file. With the software, a user can securely open and view the PST files and in addition to that, the software can also aid in repairing the corrupt P...


35. DocFinity

  • Best for: Small, medium and large size businesses
  • Price:
  • Sep 23, 2022
Compare DocFinity Vs. iAnnotate Enterprise

DocFinity is both cloud-based and on-premise document management solution that is designed to help organizations manage their documents and avoid too many paperwork. On-premise deployment can be done on either windows machines or the Mac machines.


36. TeamWox

  • Best for: Start up, Small business, Medium business
  • Price: starts at $1,000 per license
  • Oct 12, 2022
Compare TeamWox Vs. iAnnotate Enterprise

TeamWox is cloud-based document management that comes in a suite with other functionalities put in place such as human resource management, task management, customer relationship management, and help service desk among others. The solution is designed for medium-sized businesses and small-sized busi...


37. OnBase

  • Best for: Small, medium and large size businesses
  • Price: starts at $25,000 per license
  • Nov 11, 2022
Compare OnBase Vs. iAnnotate Enterprise

OnBase is a cloud-based enterprise content management solution designed to help the user access all their data, documents and business processes. Developed by Hyland Software, OnBase solution helps the user centralize their vital business content in a single secure location.


38. Alfresco One

  • Best for: Start up, Small business, Medium business, Large business
  • Price: starts at $15.50 per user/month
  • Apr 28, 2022
Compare Alfresco One Vs. iAnnotate Enterprise

Alfresco One is a document management solution for businesses of all sizes. Its capabilities include document distribution, indexing, collaboration, automation, integration, and others. The software was designed and launched by Alfresco Software Inc headquartered in Georgia, United State...


39. fileplan

  • Best for: SMBs
  • Price: starts at $40 per month
  • May 14, 2022
Compare fileplan Vs. iAnnotate Enterprise

FilePlan is a document management software designed as a cloud-based solution to give businesses planned and organized filing, in combination with document collaboration and control.


40. Tamino XML Server

  • Best for: Small, medium and large size businesses
  • Price:
  • Nov 08, 2022
Compare Tamino XML Server Vs. iAnnotate Enterprise

Tamino XML Server is a growing cloud-based Document Management software, it is designed to support small, medium and large size business. Tamino XML Server received a rating of 3.6 from ITQlick team. The software cost is considered affordable (2.3/5) when compared to alternative solutions.


41. Document Locator

  • Best for: SMBs
  • Price: starts at $22 per user/month
  • Nov 04, 2022
Compare Document Locator Vs. iAnnotate Enterprise

Document Locator is a document management solution for businesses of all sizes. It offers such services as document capturing, distribution, archiving and retention, and others. The software was designed and launched by Columbia Soft headquartered in Oregon, United States.


42. Forcura

  • Best for: Small, medium and large size businesses
  • Price: starts at $65,000 per year
  • May 16, 2022
Compare Forcura Vs. iAnnotate Enterprise

Forcura is a cloud-based document management solution that helps physicians streamline the care process in-home health care facilities by providing a proper way of managing necessary documents.


43. DynaFile

  • Best for: Small, medium and large size businesses
  • Price: starts at $799 per user/month
  • Apr 28, 2022
Compare DynaFile Vs. iAnnotate Enterprise

DynaFile is a web based document management solution for businesses of all sizes. Its capabilities include scanning automation, online file storage, cloud collaboration, and others. The software was designed and launched by Blue Ribbon Technologies headquartered in Colorado, United State...


44. Neat Cloud Service

  • Best for: Start up, Small business, Medium business, Large business
  • Price: starts at $20 per month
  • May 18, 2022
Compare Neat Cloud Service Vs. iAnnotate Enterprise

Neat Cloud Service is a web based data organization and management solution for businesses of all sizes. Its capabilities include file synchronization, remote storage, data backup, and others. The software was designed and launched by The Neat Company headquartered in Pennsylvania, Unite...


45. Laserfiche Rio

  • Best for: Large business
  • Price: starts at $50 per user/month
  • May 18, 2022
Compare Laserfiche Rio Vs. iAnnotate Enterprise

Laserfiche Rio is an enterprise business process automation solution for businesses of all sizes. Its capabilities include document management, compliance management, document imaging, and others. The software was designed and launched by Laserfiche headquartered in California, United St...


46. Infinit

  • Best for: Small, medium and large size businesses
  • Price: starts at $6 per user/month
  • Feb 16, 2022
Compare Infinit Vs. iAnnotate Enterprise

Infinit is a document management software designed as a decentralized cloud platform for file storage.


47. Accusystems

  • Best for: Start up, Small business, Medium business, Large business
  • Price: starts at $5,000 per license
  • May 18, 2022
Compare Accusystems Vs. iAnnotate Enterprise

AccuAccount Pro is a bank document management solution for community and regional banks. Its services include document tracking, loan document management, deposit account management, and others. The software was designed and launched by Accusystems LLC headquartered in Colorado, United S...


48. Worldox

  • Best for: Start up, Small business, Medium business, Large business
  • Price: starts at $425 per user/year
  • May 17, 2022
Compare Worldox Vs. iAnnotate Enterprise

Wordox is a document management solution for businesses of all sizes. Other than storage and capturing, it offers document distribution, indexing, scanning, and other services. The software was designed and launched by World Software Corporation headquartered in New Jersey, United States...


49. Xpertdoc

  • Best for: SMBs
  • Price: starts at $9 per user/month
  • May 21, 2022
Compare Xpertdoc Vs. iAnnotate Enterprise

Xpertdoc software is a cloud-based or on-premise document generation & automation platform. The platform lets its users generate, manage and deliver personalized, multichannel communications throughout the whole customer lifecycle.


50. Docupace

  • Best for: Medium and large size businesses
  • Price: starts at $5 per month
  • May 19, 2022
Compare Docupace Vs. iAnnotate Enterprise

Docupace is a web based document management solution for businesses of all sizes. It offers such services as document storage, capturing, indexing, collaboration, publishing, and others. The software was designed and launched by Docupace Technologies Inc headquartered in California, Unit...


51. Brandifyer

  • Best for: Medium and large size businesses
  • Price: Has a free version
  • Jun 14, 2022
Compare Brandifyer Vs. iAnnotate Enterprise

Brandifyer (now controlled by Lytho) is a brand management software designed to help businesses protect their brand guidelines and make sure that everyone sticks to its logo, image, and font format.


52. Nuxeo

  • Best for: Small, medium and large size businesses
  • Price: starts at $47,000 per year
  • May 31, 2022
Compare Nuxeo Vs. iAnnotate Enterprise

Nuxeo Platform is a cloud-based document and digital asset management solution. The core features include case management, enterprise content management and digital asset management (DAM) and more.


53. eFileCabinet Document Management Software

  • Best for: SMBs
  • Price: starts at $66 per user/month
  • May 31, 2022
Compare eFileCabinet Document Management Software Vs. iAnnotate Enterprise

eFileCabinet DMS is a document management solution that is accessible both as cloud-based and on-premise based on the needs of the user. The platform helps automate how businesses organize, secure, capture, digitize, tag, approve, and complete tasks with their business files.


54. Seismic

  • Best for: Medium and large size businesses
  • Price: starts at $20 per month
  • Jun 07, 2022
Compare Seismic Vs. iAnnotate Enterprise

Seismic is a cloud-based document management software that assists managers in including dynamic elements to existing content and assets using content creation and publishing tools.



A Buyer's Guide to Document Management Solutions

Document Management System Buyer’s Guide
 
Documents, hundreds to thousands of them, are what keep our business well-guided and managed on its everyday operation. Base on studies, in the last couple of years, about 7.5% of all the documents get lost. Is this true to your company? Another study says that 50% of every professional’s time is being spent on finding the files they need. Are you one of these professionals? Probably, these statistics are among of the reasons why Document Management System (DMS) is of critical importance to every business nowadays. For business’ sake, we do not want to loose our precious time anymore just to look for missing files.
 
Document Management System (DMS) is consisting of tools that allow you to organize, edit and distribute the important files and records into a central location. Document, in a business perspective, is more than an asset, indeed. When a document gets lost, that could be equivalent not only to revenue losses, but also office issues. This just reminds us that we need to protect our document in every way possible and a reliable DMS can be the best solution. Here is a Buyer’s Guide which we from ITQlick.com would like you to not only read and understand, but to also save in a reliable DMS so that more people in your organization can access them for future plans of buying a DMS solution.
 
Types
When it’s about the method of deployment, DMS can be classified into four types. They are the web-based, client-server-based, database, and cloud-based. In selecting the right DMS for your business, it is of utmost importance that the ease of accessibility will not be sacrificed no matter where the documents are saved. Let’s examine more these types of DMS.
 
Web-based
This type of DMS doesn’t require a software package that needs to be deployed in the client’s server. Via the internet or web browser, the DMS can be accessed right away. Most web-based software solutions can support multiple document management operations.
 
Client-server
Such solution requires software package that needs to be deployed in the client network. This solution is known to be faster and more robust than a web-based solution. It also offers options for customization and integration with other management systems such as CRM and Accounting software.
 
Database
This type of solution is usually integrated with database structures like Oracle systems and Microsoft SQL servers. It requires a higher level of design and implementation.
 
Cloud-based
Using a host-server, cloud based solutions combined the features of web-based and power of cloud-computing technology. This solution is accessible via the internet and there is no need to install and configure software packages.
 
As the technology continues to evolve, so is the method of organizing, securing, and accessing our documents. Although this buyer’s guide is prepared to give you more knowledge and information about DMS, a chunk of idea about other types of management information systems such as File Share, Document Imaging System and Content Management System can give you some tips and hints relevant to buying data storage and retrieval systems.
 
Features
When it comes to Document Management System solutions, the features are overflowing. Here are the attributes of a Document Management System that buyers like you must spend time with in-depth investigation and analysis before formally proceeding with the software acquisition stage.
 
  • Metadata– tags that provides a short description of the captured document
  • Integration– the ability to integrate with other applications and systems
  • Capture – accepting and processing images of paper documents from scanners or printers
  • Validation– visual validation registration system and important data
  • Indexing– tracking and retrieval of document using unique identifiers and other forms
  • Storage– covers document storage aspects such as size, location, duration/period, migration, and destruction
  • Retrieval– retrieval from simple to complex form such as the use of metadata and unique identifiers
  • Distribution– ensures that the format, quality, and integrity of documents prior distribution are in compliance with existing laws and protocols
  • Security– covers security features such as document marking in compliance with data security measures
  • Workflow– set of rules that controls the routing and handling of documents within an organization
  • Collaboration– authority and access rights given to a user or group users
  • Versioning– process of referencing or assigning labels to every document that are checked in and out of the system
  • Searching– finding or locating of documents using template attributes or full text search
  • Publishing– involves procedures that regulates the publishing of documents across different platforms or channels
  • Reproduction– ensures that the quality or attributes of a document are retained or in acceptable format during storage and retrieval
 
Solutions per Business Size, per Vendor
The market for Document Management System (DMS) is big and the competition among players has been producing a lot of echoes in the industry. Among of the best players that offers traditional licensing or on-premise packages are Microsoft, IBM, Open Text, Autonomy, EMC, Oracle, NewGen, and Xerox. When it comes to web-based solutions, among of the up-and-coming providers are Dokmee, Eloquent Records, Doccept, LogicalDoc, Contentverse, PaperSave, and O3Space Workplace. Other providers that offer cloud-based solutions are M-Files DMS, PaperPort Pro, BlueDoc, and FileCenter Pro.
 
We at ITQlick.com have an excellent system in place when it comes to selecting the right DMS solution for business. Our experts will provide software solution recommendations that are based on the requirements of your business. For on-premise solutions, for example, here are the important things that our experts are taking into serious consideration prior recommending a solution.
  • Level of Integration
  • Scalability of the solution
  • Role of Consultants/Implementers
  • TCO/Upfront and Implementation Costs
  • Concerns on Data Security
 
Pricing Considerations
If there is one aspect to carefully look into when buying Document Management software solution, it’s the Total Cost of Ownership (TCO). What are the costs covered by TCO? They are the costs of software, services, support, and maintenance. Although there is no short-cut in calculating TCO, there are proven techniques that can give you the best estimate. Software cost can be easily determined from published pricing models on the vendor’s website or by simply asking for quotes. The cost of implementing on-premise solution has a significant value but in most cases, it is equivalent to around 50% of the software cost. Cost of support and maintenance largely depends on the planning and execution strategies of business owners. However, they are generally included in the complete solution package offered by the vendor.
 
When you check the published pricing models offered by different providers, the price of On-premise solution ranges from $100 to $1,250 per user. Cloud-based solution is relatively lower, from as low as $10 up to about $125 per month per user. For more information about pricing, you can ask our experts at ITQlick.com.
 
Market Trends
So where is the Document Management System industry heading on? First, many companies are moving their DMS into the cloud, particularly at SaaS. Although many companies are becoming more comfortable with web-based solutions, the client-server market still continues to progress.
 
The excellent functionality of workflow software solutions, which facilitates the management of the flow of engagement and document information through all of the different steps, will trigger a shift in information systems paradigm.
 
Also expect to see more DMS applications running on tablets, iPads, and other mobile devices.
 
DMS will continue to evolve to meet the standards and regulations (ISO, OHSAS, FDA, etc.) as they transition through 2015.
 
The success of cloud-based platforms not only for DMS but for other management information systems is a clear indication that vendors are really focus on extending the functionality of the systems they offer. What the market needs, DMS solution providers respond back with solutions that highly values consumer demand. A DMS buyer like you should never allow opportunities like these to just pass. Start identifying your needs and find the right DMS solution for your business today.

ITQlick chart - 2022 best Document Management Software

2022 best Document Management Software | ITQlick.com
Finding the right Document Management software for your business
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Author - Shlomi Lavi

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Shlomi Lavi is an entrepreneur and founder of ITQlick.com. He holds a Bachelor of Science (B.Sc.) in Information Systems Engineering from Ben Gurion University in Israel. Shlomi brings 17 years of global IT and IS management experience as a consultant and implementation expert for small, medium and large-sized (global) companies. Shlomi’s goal is to share the best knowledge and news about information systems so you can make smarter buying decisions for your business.