Shelby Church Pricing Guide (Apr 2022)

Shelby Church Review
ITQlick Score: 89/100
ITQlick Rating: (4/5)
Pricing: 10/10 - high cost
Category: Church Management -> Shelby Church -> Shelby Church pricing
Ranking:Ranked 8 out of 27 Church Management systems
Company: Shelby Systems
Pricing: starts at $35.13 per user/month
Typical customers: Medium and large size businesses
Platforms: Desktop
Links: Shelby Church review, Shelby Church alternatives
Shlomi LaviShlomi Lavi / Apr 30, 2022

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Is Shelby Church expensive?

Shelby Church is more expensive than the industry average.

Pricing for ShelbyNext Membership depends on the number of members per plan and starts at $35.13 per month for a one-member church, $60.40 for a 200-member church, etc. No free plan is available, and new users can access a free trial offer.

When comparing Shelby Church to their competitors, on a scale between 1 to 10 (10 is the most expensive to implement), Shelby Church is rated 10. Read the article below in order to calculate the total cost of ownership (TCO), which includes: customization, data migration, training, hardware, maintenance, upgrades, and more.

You can leave your info with us to get a free custom quote with a breakdown of cost for your business needs. You can also find here pricing information from Shelby Church's website.

Church Management Software Pricing

Most Church Management software are priced per month and are based on the number of included functionalities. The prices can be broken into three tiers, starting from $0 to $20, $20 to $50, and then $50 to $100. However, some Church Management offered by some vendors can have perpetual licenses that come with a one-time fee. For example, Logos 11 Church Management pricing costs $600, while CahabaWorks Church Software pricing costs $350. Also, PowerChurch Plus cost price is $395.

In addition, most church Management products are priced based on the sizes of churches, ministries, or faith organizations.

  • Small churches and small faith organizations can expect to pay within the range of $4 to $15 for Church Management software per month. For example, ChurchTrac pricing starts from $5 per month, CH Meetings pricing goes for $10 per month, and Planning Center costs around $14 per month.
  • Medium-sized faith ministries can expect to pay between $15 and $45 for a Church Management software on a monthly basis. For example, Faithful Steward cost price starts from $20 per month, CCIS Church Management software costs around $16 per month, and Wild Apricot pricing goes for $40 per month.
  • Large-sized faith ministries can expect to pay within the range of $45 to $99 for a Church Management software on a monthly basis. For example, Faith Life Equip pricing starts from $84 per month, Breeze chMS pricing goes for $50 per month, and Streaming Church TV costs around $80 per month. Note, however, that most vendors have premium or enterprise plans with more robust features, and their prices differ based on the size of each faith organization.
  • There are a few Church Management software that are entirely free to use, while some vendors have feature-limited offerings for churches to use and with an option to upgrade to a premium plan. For example, Pro Presenter, CahabaWorks Church Management Software, and Cross Reference all have feature-limited plans that are free to use.
  • Most church Management apps for MacOS have prices that fall between the range of $10 to $30 and $30 to $50 a month and based on the number of functionalities. For example, Ucare pricing for its basic plan starts from $10 per month, while Pastors Line pricing begins at $10 per month. There are also apps with perpetual licenses; an example is RDS Advantage5, which costs a one-time fee of $1,000.

What is the cost for Church Management implementation?

When it comes to selecting Church Management system, buyers are primarily concerned about the cost. In fact, it is the cost that determines whether a potential buyer would go with the product. True, there is no one-size-fits-all formula to determine the “worth” of a business application, but as a software buyer, you want to make sure you get the best value for your money, without having to dig a big hole in your pocket.

Understanding the exact price of a Church Management system isn't easy as the overall cost of software includes the cost of a license, subscription fees, training, customization, hardware, maintenance, support, and other related services. It's essential to take into account all of these costs to gain an understanding of the system's "total cost of ownership."

What are the typical Church Management pricing models?

There are primarily three common pricing models – Perpetual License, Subscription, and Commercial Open Source.

  • Subscription/Software-As-A-Service: - Relevant for Shelby Church
    Under this pricing model, the system is accessed over the internet, as opposed to installed on-premises. The payment is made either on a per user basis or subscription basis. Ideally, customers are required to pay a recurring monthly fee until a specific period for using the tool. Subscription pricing model is more common with Software-as-a-Service (SaaS) apps.
  • Upfront cost for customization and integration is less compared to perpetual license cost because there is not much flexibility with SaaS systems in this area.
  • Recurring cost is greater as customers are required to make monthly payments as a subscription fee. Additionally customers using premium support services must pay an extra fee.
  • All in all, the total cost of ownership in the both cases is almost the same and may span over a period of 7-10 years, though you may have to pay a higher perpetual license fee upfront. The total cost may vary from starter to mid range to enterprise level apps in both cases.
  • Perpetual license: - Relevant for Shelby Church
    A common pricing model for on-premise applications, perpetual license requires a customer to pay an upfront sum to own the tool or other intellectual property on-premises for a fixed term.
  • Upfront cost involves the fee for installation, customization, and integration with existing systems, besides perpetual license fee.
  • Recurring cost is low in this pricing model and may include the cost for updates, maintenance, upgrades, and patches. Some vendors do offer premium support services, which come for an extra price.
  • Commercial open source: Not relevant for Shelby Church
    The customer can acquire the system free of cost without having to incur any upfront license fee. As a customer, you’re solely responsible for the ongoing maintenance, upgrading, customization, and troubleshooting of the application to meet your specific needs. You are on your own for providing end-user support, since you are not locked in with a vendor-supplied system solution.

How much would it cost to customize Shelby Church? (and is it relevant)

If you need specific features in your system catering to your specific business requirements, the vendor will charge customization cost, depending on your needs and feature requirement. Ideally customization cost is more complex to calculate compared to licensing cost.

Some apps allow you to easily combine data from multiple sources, without any complicated query requirements, while some others can be embedded into different applications to provide enhanced reporting. If you seek products that support customizable dashboards and predictive analysis to identity possible trends and facilitate decision making, you may have to pay higher for all the customization features.

Additionally, the following factors may affect the cost of customization:
  • User interface changes
  • Configurable dashboards
  • Data elements required for tracking
  • Forms to collect additional data
  • Dashboard, management and operational reports that are needed.
  • Workflows and how complex they are
  • Forms to collect additional data
Here are some questions to answer: How much customization is needed? How many systems do you want to integrate to? Does your company work like industry standards or does it have its own customized processes? What kind of special reports are needed?

In order to calculate the cost of customization you can use the following estimates:

  • Minimal customization - integrate with 1-2 systems: $2,500
  • Standard customization - integrate with 3-5 systems: $10,000
  • Fully customized system - integrate with more than 5 systems: $25,000

What is the data migration cost of Shelby Church? Relevant for Shelby Church

Most companies opt for data migration services from a vendor, which raises the cost of product ownership. If you choose to transfer data on your own, you can avoid paying the cost of data migration.
Data migration cost depends on the amount of data to be transferred, your current software, availability of migration tools, complexity of data, and gaps between the existing system and the new system.

If your data is stored in Excel spreadsheets, then it may incur you a lot of time and money to migrate data from Excel.
By involving a business services provider in data migration, you are asking them to offer additional services, for which you may have to pay extra.

As a rule of thumb the cost of data migration depends on how many records you want to migrate. Records can include the number of customers, invoices, financial transactions, products, versions, etc. Here is a list you can use as a rule of thumb:

  • 1,000 records: $500
  • 10,000 records: $2,500
  • 100,000 records: $10,000
  • 1,000,000+ records: $25,000

What is Shelby Church's cost of training? Relevant for Shelby Church

As a buyer, you are required to pay extra for in-person training, though some vendors offer web-based solutions as part of the package. The cost may involve end-user training, video/self, group, department, and training the super users.

The cost is mainly derived from the approach that you select for your organization:
  • End-user training
  • Group/Department
  • Video /self
  • Train the trainer/super user

Here are some questions to answer: How many groups (different departments, usages, type of users) are needed?

In order to calculate the cost you can use the following estimates:

  • 1-2 Sessions: $500
  • 3-4 Sessions: $1,500
  • 5-7 Sessions: $2,500
  • 8-10 Sessions: $5,000

How Shelby Church pricing compares to alternative Church Management solution?

When comparing Shelby Church to alternative systems, on a scale between 1 to 10 Shelby Church is rated 10
ShelbyNext Membership by Shelby Systems is a church management software solution, and its leading alternatives include Realm Church Management, Touchpoint Church Management, Breeze, and Planning Center. ShelbyNext Membership is compared to its top alternatives in the selected aspects listed below:
  • Cloud/On-premise: ShelbyNext Membership is a cloud-based church management solution, and it also has a mobile app version. In comparison, Breeze and other top alternatives of ShelbyNext Membership are fully cloud-based solutions.
  • Cost: ShelbyNext Membership pricing starts at $35.13 per month, minimum of one member, and no free plan is available. A free trial version of ShelbyNext Membership is available for new users. In comparison, Breeze pricing is fixed at $67 per month, Touchpoint Church Management pricing starts at $3 per year per active record with a minimum of 600 active records, and Planning Center pricing starts at $0 with a per feature pricing model. Realm pricing is not disclosed, and Planning Center has a free trial.
  • Customers/Industries: ShelbyNext Membership serves churches, religious congregations, and faith-based organizations. In comparison, all top alternatives of ShelbyNext Membership are equally church management solutions targeting similar clients.
  • Functionality: ShelbyNext Membership offers several features common to church management software like volunteer tracking, member management, prayer request management, donation management, check-in, and church member access. Compared to its top alternatives, ShelbyNext Membership and its leading alternatives have similar features. Also, Realm supports live streaming of church services, which is unavailable on ShelbyNext Membership.
  • Popularity: Shelby Systems was founded in 1976, and today, its product ShelbyNext Membership serves over 3000 churches. Thousands of churches use Realm, Breeze has over 9,000 clients, and Planning Center serves over 60,000 churches and ministries.
  • Scalability: ShelbyNext Membership is a highly scalable church management option suitable for churches with one member to over 999 members. In comparison, all top alternatives of ShelbyNext Membership are equally scalable church management solutions. Support: ShelbyNext Membership offers support via email, phone, a live chat representative, FAQs, a knowledge base, and a community. Compared to its top alternatives, ShelbyNext Membership has a phone and a live chat channel, which are unavailable on Planning Center and Touchpoint Church Management.

How can the team at ITQlick help?

The science of TCO (total cost of ownership) may not be easy to calculate. If you seek to get detailed info about the TCO, get in touch with ITQlick experts. Contact us today and get up to date, detailed quotes.


Shlomi Lavi

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Shlomi holds a Bachelor of Science (B.Sc.) in Information System Engineering from Ben Gurion University in Israel. Shlomi brings 15 years of global IT and IS management experience as a consultant, and implementation expert for small, medium and large size (global) companies.