Last updated: May 03, 2018
TOP 10 Project Management Products
A Buyer's Guide to Project Management SolutionsProject Management Software Buyer’s Guide
The Project Management software industry is on the rise. Estimated to be around $10B worth today, the global demand for Project Management solutions has been rapidly increasing over the last ten years. In the Middle East and China alone, hundreds of thousands of project managers have been trained to handle large and complex projects. Project Management (PM) has truly gone beyond the boundaries of the traditional planning, organizing and managing of resources. In almost any kind of business, small or large projects, local or international scale, project management software redefined the approach in handling project during its entire life cycle – conception, definition, execution, and operation.
Today, companies have a wide array of PM solutions to choose from. But such scenario should not confuse project managers from selecting the right software for their projects because there are sure and smart ways in doing it. And through this Buyer’s Guide, we at ITQlick.com are encouraging you and your Project Management Office (PMO) to strengthen more your knowledge in selecting and implementing the right PM solution for your organization.
Work Breakdown Structure (WBS), Gantt Charts, and Matrix Management are critical tools in managing projects. These methodologies cannot be taken out from a manager’s list of options in completing his every project. Project management software helps managers by integrating these methods into one solution. These are the types of PM solutions where managers can fully benefit from when using those methods.
Desktop or Client-server
Desktop package project management software allows multiple users to share file-based project plans or data on a central database.
Web-based or online
Connect to the worldwide web, launch the web application and you can now convert data into reports. SaaS is a powerful web-based computing platform.
For small company with two or three project managers, a single-user type of project management software is sufficient enough to promote collaboration relevant to project planning.
For large companies that are managing complex projects, collaborative type software is the right solution. It is project management software with web-based and desktop features. Synchronization and configuration are among of the unique features of collaborative type software.
Integrated or Enterprise
On this type of software, project management system is integrated with other management information system within the company. It can be an ERP system where project management is one of the core modules.
Multi-disciplinary body of knowledge like project management requires intensive training, practice, and continuous learning on part of the personnel who wants to be in this profession. This is also true when selecting project management solution. From fundamentals to high-level features, a PM solution’s buyer must be rigorous in knowing and understanding the capabilities of the solution that he is going to implement in his organization.
Here are the features to look for in Enterprise Solutions:
- Collaboration on Projects with Clients and Staff
- Multi User Log-ins
- Project Categorization
- File Sharing via a Centralized File Repository
- Project Based Discussion Forum
- Project Ownership
- Delegate Project Tasks to Users
- Automatic E-mail Notification
- Project Target Dates, Hours, Days and Budgets
- Dependent Project Tasks
- Custom Project Management Web Address
- Gantt Charts
- Client/Company Management
- Contact List
Here are the features that should be checked in Web-based Solutions:
- Basic PM Tools
- Advance PM Tools
- Resource management
- Team Collaboration
- Client Collaboration
- Ease of Use
- Integration and Professional Services
Solutions per Business Size, per Vendor
The A-Z list of project management software in the market is always available for review and analysis. We at ITQlick.com want to narrow down your search for the right solution by providing you the filtered lists. To begin with, these are five of the most popular project management vendors today.
- CA technologies
As a standard procedure of most vendors, they will assess your business size and needs and then recommend a solution that they believe will work. But if you’re a DIY kind of manager, searching will be easier if you have basic guidelines to follow. If you’re looking for low-cost solutions, then go for the single-user type. If you’re a small business, then you can choose the collaborative type. If you are in large businesses like construction, aerospace and transportation, integrated types will be suitable for your organization.
This time, have a look on these project management software solutions.
- PM Aura
- 24Seven Office
- Liquid Planner
We at ITQlick.com ensure that our clients can arrive on the right Project Management solution whenever they ask us for it. Whether you’re a start-up, SMB, or an enterprise seeking for the right solution, we have the equivalent desktop, web-based, or integrated type of solution to recommend.
So how much really is a project management solution? Although the cost varies from vendor-to-vendor, size-to-size of business, features-to-features, an ideal way of knowing the cost is by understanding first the software licensing scheme. Here’s what we have for you.
Collaboration License – free to $30
This is ideal for any internal or external team members to manage work and gain project visibility to stay on track and on target.
Work License $30 to $60
This is ideal for robust work management, advanced capabilities, and greater flexibility.
Plan License - $60 to $90
This is ideal for comprehensive project, program and portfolio management with complete visibility and control.
Enterprise License $90 to $300
This is ideal for organizations that require enterprise-grade security and support.
Remember that these are only estimated cost of licenses and there is a wide range of flexibility when it comes to pricing. For web-based solutions like SaaS, most vendors are offering monthly or yearly subscription-based scheme. For integrated solutions, there is a cost for the integration and implementation and it is always better to inquire this direct to the solution provider.
Waterfall, Agile, PRINCE2 and Chain methods are still popular to many Project Management Professionals (PMP). PMPs from the IT industry, which was reported to have more rapid growth than any other industries over the last ten years, are among of the top users of these methods.
About 80% of the enterprise software sector has been dominated by a few large firms in the past years. However, smaller firms will continue to enter and succeed in vertical and niche markets.
Many companies are expected to move into the cloud over the next five years. The demand for web-based collaboration tools, a feature of PM software, is also forecasted to increase. Visibly, there is a rapid growth and expansion on the web-based sector.
Overall, there is a clear indication that the project management software market will continue to expand. Global economic development, growth in ICT sector, and more advancement in computing technology will all require project managers that will heavily rely on reliable PM software products.
ITQlick chart - 2018 best Project Management Software
Finding the right Project Management software for your business
Proper Project Management software selections are the precursor to successful deployment and business growth. Finding the right Project Management solutions doesn’t have to be complicated, and it doesn’t have to take days or weeks of your time.
After researching over 2,000 systems, we can identify the best solution for companies of all shapes and sizes. ITQlick.com is 100% free for software buyers.
Most Popular Project Management software Comparison
Vorex Project Management Suite Specifications
|Name:||Vorex Project Management Suite|
|Software Type:||Standalone, On Premise, Cloud, SaaS|
|Typical Customers:||Medium business, Large business|
|Business Area:||Human resources, Information technology, Project Management|
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25 MUST Ask Questions Before Buying Project Management Software
The prime purpose behind investing in the software solution is to boost efficiency and growth. Ask the software vendor (Mavenlink) how their business app would improve efficiency of your enterprise.
Mavenlink has tremendous exposure to different companies. They offer the same type of software to different industries, so they are better aware of who is doing what with their technological product. This also helps them understand and foresee whatâ€™s really working. Allow them to share their observations so that you get an ideas about their experience, expertise, and intelligence. This will also be an opportunity to identify the service providers who come up with the most insightful suggestions.
Perhaps your business is growing, will expand in the future and your Project Management requirements with it. So you would be interested to know if Mavenlink is scalable and can grow with you. Itâ€™s no use investing in a solution that can be scaled.
Each business has different needs. Yours is no different. When it comes to selecting a software solution, you are looking for a tool that can be easily customized and configured to cater to your specific business needs. So you want to understand if Mavenlink you want to buy is easy to customize.
Such a community forum is the best way to engage users. Getting access to Mavenlink forums can help new or proposed users connect with product experts through peer-to-peer discussions.
Mavenlink should answer how their business software will improve your bottom line and ROI.Most service providers make tall claims, so you want to make sure you get your hands on the best solution.
Before choosing a business app, you want to understand that the implementation would be smooth. So you should be interested to find out about the person responsible for handling the implementation process. Do not hesitate to ask Mavenlink about their qualifications.
A good software vendor should be able to show you a positive track record with their implementation strategy.Try to find out if Mavenlink method is structured. Your purpose should be to look for one that is structured and flexible to adapt to unexpected situations.
The software vendor should give you a structured data conversion methodology that will enable smooth migration of your information to the new system.
A growing business is always in need for expansion and integration with thrid-party apps is a part of the growth model. When it comes to choosing software, make sure the business app provides an application programming interface for easy integration.
Ask the software product vendor if the tool will allow you to export data to an external file or import data from external sources.
Ask the software vendor (Mavenlink) if the software package includes consulting hours. Do not hesitate to ask if there are any hidden charges involved.
You do not want to be caught unawares when a software vendor sends a technician to resolve an issue that may crop up due to varied reasons. You want to make sure the charges are reasonable. Better still, you should be aware of what needs to be paid to the technician sent by the vendor to fix a problem.
You do not want to fall in love with the front end unless you are 100% sure that the software is compatible with your existing system. Ask the software vendor is you need any specific hardware to install the software. Will the business application run on your existing workstations. How much space will the software take on the disk drive? Is there a need for RAM upgrade to successfully run the software for optimum performance?
You should enquire about the cost of having more than one terminal in your store. While some software vendors charge on the basis of the number of store locations, others charge per terminal.
When you are looking for a software solution, make sure you know if the vendor charges any fee to get you started. You should also be interested to know if there are any software maintenance charges for you to pay.
Your business is accountable to customers, regulators, employees, and partners. So you should look for one software vendor who has adopted a comprehensive, technically sound security and compliance program. Does the vendor map your needs for security controls?
Data loss can prove extremely risky for any business. So you should always ask the vendor about their backup policy. How often is data backed up and what is the cost for the same?
What is the software vendor's policy on disaster recovery? Are any charges involved for disaster recovery support if a catastrophic hardware failure affects your system?
How easy is the software to work on? Is it user friendly for your end users? Does it involve any complexities that are difficult to understand for the team? Even a feature-rich solution is of no use if end users find it difficult to use.
Mavenlink should clearly mention whether the solution is complex or simple to use. If it is not an easy-to-use software solution, then do they provide training? What is the level of training your team requires to make the most of the solution?
You will be interested to know about the software updates. When is it updated? Does the service provider notify customers when the upgrades are scheduled? Does the software work when the upgrades are under way? How long does the process take?
You should be interested to enquire about how an issue is handled at the side of the software vendor. Do not hesitate to question about who will respond to your emergency calls. What is their experience in software industry?
If the software vendor is widely popular, chances are that they have a good product. So always check their client base to measure their product's competence in the market.
Testing is crucial to ensuring that the software runs as promised. So you should try to find out if the vendor offers any free trial runs or try before you buy the product. By testing the concept first, it gets easier to understand the software product's functionality and allay fears before signing a contract.