HighQ Collaborate Pricing Guide (Mar 2022)

HighQ Collaborate Review
ITQlick Score: 90/100
ITQlick Rating: (3.9/5)
Pricing: 4.4/10 - average cost
Category: Project Management -> HighQ Collaborate -> HighQ Collaborate pricing
Ranking:Ranked 37 out of 779 Project Management systems
Company: HighQ
Pricing: starts at $18 per user/month
Typical customers: Start up, Small business, Medium business, Large business
Platforms: Desktop
Links: HighQ Collaborate review, HighQ Collaborate alternatives
Shlomi LaviShlomi Lavi / Mar 22, 2022

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Is HighQ Collaborate expensive?

HighQ Collaborate is about the same cost as the industry average.

HighQ Collaborate offers three license pricing options; HighQ Essentials, HighQ Advanced, and HighQ Premium. The license cost information for each of the pricing is unavailable on its official website. However, according to our cost research experts, HighQ Collaborate pricing starts at $18 per user per month.

HighQ Essentials offers features such as Essential security options, File storage and sharing, Document management, Social collaboration, Solution templating, APIs, apps and add-ins, Internal users, and storage.

HighQ Advanced offers everything in HighQ Essentials plus Configurable site dashboards, Customizable content metadata, Smart forms and data sheets, Task assignment and tracking, and Shared team calendars.

HighQ Premium offers everything in HighQ Advanced, plus AI-based document analysis, Data visualization, Workflow automation, and Optical Character Recognition.

When comparing HighQ Collaborate to their competitors, on a scale between 1 to 10 (10 is the most expensive to implement), HighQ Collaborate is rated 4.4. Read the article below in order to calculate the total cost of ownership (TCO), which includes: customization, data migration, training, hardware, maintenance, upgrades, and more.

You can leave your info with us to get a free custom quote with a breakdown of cost for your business needs. You can also find here pricing information from HighQ Collaborate's website.


Project Management Software Price Range

Project management products pricing are divided into three tiers. The prices range between $0 to $7, $7 to $10, and $10 upwards. In addition to this, the prices are set on a "per user, per month" basis or a bulk "per month" basis. However, it is worth noting that these price ranges are mostly for the lower offering found on each vendor website.

Enterprise plans on project management software have more robust features; thus, they cost more but are adjusted to suit each organization based on their number of employees; as a result, their prices are mostly made available upon request. For instance, Asana basic plan costs ₦11, Miro costs $10, and Toggl pricing falls around $8— all per user per month; but their prices for their enterprise plan quotes are not made available.

In addition, project management prices are set based on the size of an organization. Their ranges are as follows:

  • Small Businesses can expect to pay around $5 per user for the basic plan of a project management software. However, small businesses with a very tiny workforce can get many project management products for free because they have free versions that allow between 2-5 employee sizes. Examples of these vendors offering free versions for a small employee size are Candy, Lumeer, and Quire. Some premium project management for small businesses are MetaTask, which starts at $6 per month, FreedCamp pricing starts at $1.50 per month, and Tracked for BaseCamp cost around $3 per month.
  • Medium Businesses can expect to pay between $5 to $25 for project management software, depending on the package type and their number of employees. Todo.Vu costs around $9 per user, per month, Studio Organizer pricing starts at $19.50, and Lumeer costs around $8.
  • Large Businesses can expect to pay less than medium-sized businesses for standard project management packages because their workforce is larger. However, prices for enterprise plans cost more. For example, Agile CRM costs around $80 per month, JotForm pricing is around $100 per month, and Kanbanchi $40 per month.

The price ranges for project management best of breeds are as follows:

  • Collaboration Software Most of the collaboration tools in the market are priced per month and per user, and their pricings are usually divided into three tiers, which range from $0 to $4, $4 to $16, and $16 upward, respectively. However, these are the entry-level plans; premium and enterprise plans cost more depending on the vendors. An example is Pobuca Connect, which costs $2 monthly per user for its standard plan and $8 monthly per user for its enterprise plan. Others are Loop email, which costs at $8 monthly per user; HeySpace pricing starts at $4 monthly per user.
  • Time Tracking Software Vendors of most time tracking software charge on a per user, per month basis, and the prices are divided into three tiers; they range from $0 to $3, $3 to $9, and $9 and above. Note that these are prices for the entry-level plans. For instance, Time Doctor pricing starts from $5 per month, TimeCamp pricing from around $6 per month, and Elorus costs up to $9 per month.
  • Workflow Management Software Like other products related to project management, workflow management software are usually priced on a per-user, per-month basis, and the prices range from $0 to $13 and above. For example, Forms on Fire pricing starts from $20 monthly per user, Formstacks Form starts from $19 monthly, and KissFlow Digital Workplace from $360 per month for 30 users.
  • Time & Expense Software Time and expense products in the market have pricings that range from $2 and $11 upwards, depending on the type of plan and number of users. Examples are EverHour, which starts from $5 monthly per user, Microsoft Dynamics GP costs for less than $1, and WorkTime Professional pricing starts from around $12 per month.
  • Professional Services Automation Software Users can expect to be charged per month for most products in this category. The prices can be divided into three sections, and they range from $3 to $50 and above. For example, TigerPaw Software pricing is priced around $80 per user, per month, Business VoiceEdge costs around $30 per month, and Coaches Console pricing is around $150 per month.

What is the cost for Project Management implementation?

When it comes to selecting Project Management system, buyers are primarily concerned about the cost. In fact, it is the cost that determines whether a potential buyer would go with the product. True, there is no one-size-fits-all formula to determine the “worth” of a business application, but as a software buyer, you want to make sure you get the best value for your money, without having to dig a big hole in your pocket.

Understanding the exact price of a Project Management system isn't easy as the overall cost of software includes the cost of a license, subscription fees, training, customization, hardware, maintenance, support, and other related services. It's essential to take into account all of these costs to gain an understanding of the system's "total cost of ownership."

What are the typical Project Management pricing models?

There are primarily three common pricing models – Perpetual License, Subscription, and Commercial Open Source.

  • Subscription/Software-As-A-Service: - Relevant for HighQ Collaborate
    Under this pricing model, the system is accessed over the internet, as opposed to installed on-premises. The payment is made either on a per user basis or subscription basis. Ideally, customers are required to pay a recurring monthly fee until a specific period for using the tool. Subscription pricing model is more common with Software-as-a-Service (SaaS) apps.
  • Upfront cost for customization and integration is less compared to perpetual license cost because there is not much flexibility with SaaS systems in this area.
  • Recurring cost is greater as customers are required to make monthly payments as a subscription fee. Additionally customers using premium support services must pay an extra fee.
  • All in all, the total cost of ownership in the both cases is almost the same and may span over a period of 7-10 years, though you may have to pay a higher perpetual license fee upfront. The total cost may vary from starter to mid range to enterprise level apps in both cases.
  • Perpetual license: - Not relevant for HighQ Collaborate
    A common pricing model for on-premise applications, perpetual license requires a customer to pay an upfront sum to own the tool or other intellectual property on-premises for a fixed term.
  • Upfront cost involves the fee for installation, customization, and integration with existing systems, besides perpetual license fee.
  • Recurring cost is low in this pricing model and may include the cost for updates, maintenance, upgrades, and patches. Some vendors do offer premium support services, which come for an extra price.
  • Commercial open source: Not relevant for HighQ Collaborate
    The customer can acquire the system free of cost without having to incur any upfront license fee. As a customer, you’re solely responsible for the ongoing maintenance, upgrading, customization, and troubleshooting of the application to meet your specific needs. You are on your own for providing end-user support, since you are not locked in with a vendor-supplied system solution.

How much would it cost to customize HighQ Collaborate? (and is it relevant)

If you need specific features in your system catering to your specific business requirements, the vendor will charge customization cost, depending on your needs and feature requirement. Ideally customization cost is more complex to calculate compared to licensing cost.

Some apps allow you to easily combine data from multiple sources, without any complicated query requirements, while some others can be embedded into different applications to provide enhanced reporting. If you seek products that support customizable dashboards and predictive analysis to identity possible trends and facilitate decision making, you may have to pay higher for all the customization features.

Additionally, the following factors may affect the cost of customization:
  • User interface changes
  • Configurable dashboards
  • Data elements required for tracking
  • Forms to collect additional data
  • Dashboard, management and operational reports that are needed.
  • Workflows and how complex they are
  • Forms to collect additional data
Here are some questions to answer: How much customization is needed? How many systems do you want to integrate to? Does your company work like industry standards or does it have its own customized processes? What kind of special reports are needed?

In order to calculate the cost of customization you can use the following estimates:

  • Minimal customization - integrate with 1-2 systems: $2,500
  • Standard customization - integrate with 3-5 systems: $10,000
  • Fully customized system - integrate with more than 5 systems: $25,000

What is the data migration cost of HighQ Collaborate? Relevant for HighQ Collaborate

Most companies opt for data migration services from a vendor, which raises the cost of product ownership. If you choose to transfer data on your own, you can avoid paying the cost of data migration.
Data migration cost depends on the amount of data to be transferred, your current software, availability of migration tools, complexity of data, and gaps between the existing system and the new system.

If your data is stored in Excel spreadsheets, then it may incur you a lot of time and money to migrate data from Excel.
By involving a business services provider in data migration, you are asking them to offer additional services, for which you may have to pay extra.

As a rule of thumb the cost of data migration depends on how many records you want to migrate. Records can include the number of customers, invoices, financial transactions, products, versions, etc. Here is a list you can use as a rule of thumb:

  • 1,000 records: $500
  • 10,000 records: $2,500
  • 100,000 records: $10,000
  • 1,000,000+ records: $25,000

What is HighQ Collaborate's cost of training? Relevant for HighQ Collaborate

As a buyer, you are required to pay extra for in-person training, though some vendors offer web-based solutions as part of the package. The cost may involve end-user training, video/self, group, department, and training the super users.

The cost is mainly derived from the approach that you select for your organization:
  • End-user training
  • Group/Department
  • Video /self
  • Train the trainer/super user

Here are some questions to answer: How many groups (different departments, usages, type of users) are needed?

In order to calculate the cost you can use the following estimates:

  • 1-2 Sessions: $500
  • 3-4 Sessions: $1,500
  • 5-7 Sessions: $2,500
  • 8-10 Sessions: $5,000

How HighQ Collaborate pricing compares to alternative Project Management solution?

When comparing HighQ Collaborate to alternative systems, on a scale between 1 to 10 HighQ Collaborate is rated 4.4
HighQ Collaborate competes with other project management systems like InterAction, Clear point strategy, and SecureDocs. We will compare these project management systems in some specific aspects below.
  • Functionality: HighQ Collaborate offers features like Document management, Social collaboration, Solution templating, Configurable site dashboards, Customizable content metadata, Smart forms and data sheets, Task assignment and tracking, Document analysis, Data visualization, Workflow automation, etc. InterAction offers features like Intelligent Data Collection, Enriched & Unified Data, Inform Strategic Business Planning, Collaboration Tools (available in HighQ Collaborate), Access Controls/Permissions, Document Management, Search/Filter, Alerts/Notifications, Third-Party Integrations, File Sharing, Document Storage Clear point strategy offers features like Notifications, Reporting & Statistics, Activity Dashboard (available in HighQ Collaborate), Analytics, Integrations, Customizable Reports, Workflow Management, Collaboration, etc. Securedocs offers features like Customizable Dashboards, Permission-Based Roles, Audit Log Reporting, Advanced Search, Electronic Signature & Templates, Unlimited Storage and Unlimited Users, Security Features.
  • Customers/Industries: HighQ Collaborate targets Law firms, Corporate legal, and Government legal. HighQ Collaborate has customers like Bryan Cave Leighton Paisner LLC, Nisbets PLC, CMS Mix, Shoosmiths, Gowling WLG, Moritt Hock & Hamroff, etc. InterAction targets Law Firms, Accounting firms, and professional services. InterAction has customers like Frost Brown Todd LLC, Akin Gump, Hall & Wilcox LLC, etc. Clearpoint strategy targets Healthcare networks, Credit unions, Regional banks, Local governments, State agencies, and Utilities. Clearpoint strategy has customers like The Florida Department of Environmental Protection, Raleigh, Fox Chase Cancer Center, Origin Bank, Cobb EMC, etc. SecureDocs has customers like Innovus Advisors, LLC, Immunomic Therapeutics, StabiLux Biosciences Inc., Asana, BuzzFeed, Tracon Pharma, New Relic, Inogen, etc.
  • Cost: HighQ Collaborate has a cost rating of 2.2/5, according to ITQlick expert cost analysis. This means it is a low-cost project management software. The rating system considers this software rated 1-2 as low-cost and 4-5 as high cost. HighQ Collaborate pricing starts at $18 per user per month. The license cost information for InterAction and Clear point strategy is unavailable. SecureDocs starts from $250.00 per month, per feature. SecureDocs offers a free trial.
  • Cloud-based/On-premise: HighQ Collaborate and all its alternatives are cloud-based.
  • Scalability: Clear point strategy and SecureDocs can accommodate firms and organizations of all sizes.
  • Support: HighQ Collaboration offers features like Email/Help Desk, FAQs/Forum, Knowledge Base, Phone Support, 24/7 (Live Rep), and Chat. Clear point strategy offers all the support channels of HighQ Collaborate except for a 24/7 (Live Rep). Securedocs offers all support channels of HighQ Collaborate except for a Knowledge Base and Phone support.

How can the team at ITQlick help?

The science of TCO (total cost of ownership) may not be easy to calculate. If you seek to get detailed info about the TCO, get in touch with ITQlick experts. Contact us today and get up to date, detailed quotes.

Author

Shlomi Lavi

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Shlomi holds a Bachelor of Science (B.Sc.) in Information System Engineering from Ben Gurion University in Israel. Shlomi brings 15 years of global IT and IS management experience as a consultant, and implementation expert for small, medium and large size (global) companies.