OptiProERP Pricing Guide (Mar 2022)

OptiProERP Review
ITQlick Score: 92/100
ITQlick Rating: (2.8/5)
Pricing: 2/10 - low cost
Category: ERP -> OptiProERP -> OptiProERP pricing
Ranking:Ranked 4 out of 271 ERP systems
Company: OptiPro ERP
Pricing: starts at $700 per license
Typical customers: SMBs
Platforms: Desktop, Mobile, Cloud
Links: OptiProERP review, OptiProERP alternatives
Shlomi LaviShlomi Lavi / Mar 12, 2022

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Is OptiProERP expensive?

OptiProERP is less expensive than the industry average.

When comparing OptiProERP to their competitors, on a scale between 1 to 10 (10 is the most expensive to implement), OptiProERP is rated 2. OptiProERP offers few flexible plans to their customers with the basic cost of a license starting from $700 per license. Read the article below in order to calculate the total cost of ownership (TCO), which includes: customization, data migration, training, hardware, maintenance, upgrades, and more.

You can leave your contact information with us to get a free custom quote with a breakdown of cost for your business needs.

Enterprise Resource Planning (ERP) Software Price Range

ERP software products are divided into three tiers, and each tier has its price ranges. Also, the prices are set on a per/user per/month basis. The price ranges for ERP software are $20 to $50, $50 to $200, and $200 upwards for each respective tier. The price ranges represent the basic or entry-level offerings from each vendor; hence, robust or more feature-packed offerings will start at significantly higher prices per month. For example, Odoo pricing starts from $20 per user monthly, MIE Track Pro pricing starts from $125 per user monthly, and RealTrac cost is around $169 per month.

In addition to this, ERP software products are also priced based on their target organization size; hence prices may differ.

  • Small Businesses can expect to pay between $10 to $50 for an ERP software, and the prices are set on a per-user, per month basis. The number of users chosen on a given package also determines the prices. Some examples are Wrike, which starts from $10 per user monthly, Britix24, which is priced at $24 per user monthly, and Ecount ERP, which starts from around $50 per user monthly.
  • Medium Businesses can expect prices that range from $70 to $200 for ERP software. Again, most of the prices are set on a per user, per month basis, and the number of user accounts can also influence prices. For example, Paragon ERP pricing is around $150 per user monthly, SyteLine pricing starts from $100 per user monthly, and Visco costs up to $95 per user per month. Also, some software have perpetual licenses, and an example is BatchMaster, which costs a one-time fee of $2,000 per user.
  • Large Businesses can expect prices which start from $200, and that can go as high as $1,000 per user, per month. ERP offerings for large businesses are more feature-packed, and they usually include accounts for more users. For example, WhereFour pricing starts from $400 per user monthly, while MultiView starts from $999 per month for a number of user accounts.

ERP software best of breeds and their price ranges are as follows:

  • Supply Chain Management Software The prices for most supply management software in the market are based on a per user, per month basis, and they can be divided into three tiers. The price ranges are $20 to $100, $100 to $1,000, and $1,000 above, depending on the level of package. For example, Margin Point Mobile Inventory costs $89 per user monthly, InfoPlus $696 per month, and Activate $5,000 per month.
  • Warehouse Management Software Most software in this category have standard offerings for SMBs and more premium offerings for large-sized businesses. Businesses can expect to pay $70 to $200 for standard offerings and between $1,000 to as high as $50,000 for premium packages. However, note that the small offerings are usually set per month, while the premium offerings are usually perpetual licenses. For example, Finale Inventory starts from $99 per month, and FlowTrac pricing starts from $130 per month. Meanwhile, Warehouse Management Suite costs 10,000 per license and DataScope 18,000 for a one-time fee per user.
  • Distribution Software Distribution software pricing ranges from $50 to $200 for those set on a per-user per month basis. On the other hand, other distribution software have perpetual licenses that cost between $5,000 to $20,000, although products with perpetual licenses may have separate fees for installation and training. For example, BizAutomation starts from $79 per month, and Nowcommerce for QuickBooks costs $100 monthly. Alternatively, Oneir and WinFDS cost one-time fees of 10,000 and 15,000, respectively.
  • Material Requirements Planning (MRP) Software Most Material Requirement Planning software pricing falls between $15 to $150, and they are usually set on a per-user, per month basis. However, there are others with more robust features that can cost as high as $1,000. For example, MRPeasy pricing starts from $49 per user monthly, Total ETO costs from $85 per user monthly, and MasterControl Manufacturing Excellence costs $1,000 per month.
  • Workforce Management Software Most workforce management products in the market have prices that fall between $15 to $150, and they are usually set on a per-user, per month basis. For example, Jobber starts from $29 per user monthly and SynchroTeam from $22 per user monthly, but Outplacement has a one-time fee of $499 per user.

What is the cost for ERP implementation?

When it comes to selecting ERP system, buyers are primarily concerned about the cost. In fact, it is the cost that determines whether a potential buyer would go with the product. True, there is no one-size-fits-all formula to determine the “worth” of a business application, but as a software buyer, you want to make sure you get the best value for your money, without having to dig a big hole in your pocket.

Understanding the exact price of a ERP system isn't easy as the overall cost of software includes the cost of a license, subscription fees, training, customization, hardware, maintenance, support, and other related services. It's essential to take into account all of these costs to gain an understanding of the system's "total cost of ownership."

What are the typical ERP pricing models?

There are primarily three common pricing models – Perpetual License, Subscription, and Commercial Open Source.

  • Subscription/Software-As-A-Service: - Relevant for OptiProERP
    Under this pricing model, the system is accessed over the internet, as opposed to installed on-premises. The payment is made either on a per user basis or subscription basis. Ideally, customers are required to pay a recurring monthly fee until a specific period for using the tool. Subscription pricing model is more common with Software-as-a-Service (SaaS) apps.
  • Upfront cost for customization and integration is less compared to perpetual license cost because there is not much flexibility with SaaS systems in this area.
  • Recurring cost is greater as customers are required to make monthly payments as a subscription fee. Additionally customers using premium support services must pay an extra fee.
  • All in all, the total cost of ownership in the both cases is almost the same and may span over a period of 7-10 years, though you may have to pay a higher perpetual license fee upfront. The total cost may vary from starter to mid range to enterprise level apps in both cases.
  • Perpetual license: - Relevant for OptiProERP
    A common pricing model for on-premise applications, perpetual license requires a customer to pay an upfront sum to own the tool or other intellectual property on-premises for a fixed term.
  • Upfront cost involves the fee for installation, customization, and integration with existing systems, besides perpetual license fee.
  • Recurring cost is low in this pricing model and may include the cost for updates, maintenance, upgrades, and patches. Some vendors do offer premium support services, which come for an extra price.
  • Commercial open source: Not relevant for OptiProERP
    The customer can acquire the system free of cost without having to incur any upfront license fee. As a customer, you’re solely responsible for the ongoing maintenance, upgrading, customization, and troubleshooting of the application to meet your specific needs. You are on your own for providing end-user support, since you are not locked in with a vendor-supplied system solution.

How much would it cost to customize OptiProERP? (and is it relevant)

If you need specific features in your system catering to your specific business requirements, the vendor will charge customization cost, depending on your needs and feature requirement. Ideally customization cost is more complex to calculate compared to licensing cost.

Some apps allow you to easily combine data from multiple sources, without any complicated query requirements, while some others can be embedded into different applications to provide enhanced reporting. If you seek products that support customizable dashboards and predictive analysis to identity possible trends and facilitate decision making, you may have to pay higher for all the customization features.

Additionally, the following factors may affect the cost of customization:
  • User interface changes
  • Configurable dashboards
  • Data elements required for tracking
  • Forms to collect additional data
  • Dashboard, management and operational reports that are needed.
  • Workflows and how complex they are
  • Forms to collect additional data
Here are some questions to answer: How much customization is needed? How many systems do you want to integrate to? Does your company work like industry standards or does it have its own customized processes? What kind of special reports are needed?

In order to calculate the cost of customization you can use the following estimates:

  • Minimal customization - integrate with 1-2 systems: $2,500
  • Standard customization - integrate with 3-5 systems: $10,000
  • Fully customized system - integrate with more than 5 systems: $25,000

What is the data migration cost of OptiProERP? Relevant for OptiProERP

Most companies opt for data migration services from a vendor, which raises the cost of product ownership. If you choose to transfer data on your own, you can avoid paying the cost of data migration.
Data migration cost depends on the amount of data to be transferred, your current software, availability of migration tools, complexity of data, and gaps between the existing system and the new system.

If your data is stored in Excel spreadsheets, then it may incur you a lot of time and money to migrate data from Excel.
By involving a business services provider in data migration, you are asking them to offer additional services, for which you may have to pay extra.

As a rule of thumb the cost of data migration depends on how many records you want to migrate. Records can include the number of customers, invoices, financial transactions, products, versions, etc. Here is a list you can use as a rule of thumb:

  • 1,000 records: $500
  • 10,000 records: $2,500
  • 100,000 records: $10,000
  • 1,000,000+ records: $25,000

What is OptiProERP's cost of training? Relevant for OptiProERP

As a buyer, you are required to pay extra for in-person training, though some vendors offer web-based solutions as part of the package. The cost may involve end-user training, video/self, group, department, and training the super users.

The cost is mainly derived from the approach that you select for your organization:
  • End-user training
  • Group/Department
  • Video /self
  • Train the trainer/super user

Here are some questions to answer: How many groups (different departments, usages, type of users) are needed?

In order to calculate the cost you can use the following estimates:

  • 1-2 Sessions: $500
  • 3-4 Sessions: $1,500
  • 5-7 Sessions: $2,500
  • 8-10 Sessions: $5,000

How OptiProERP pricing compares to alternative ERP solution?

When comparing OptiProERP to alternative systems, on a scale between 1 to 10 OptiProERP is rated 2
OptiProERP competes with other ERP systems like SAP ERP, Sage Intacct, and Acumatica. We will compare these ERP systems in some specific aspects below.
  • Functionality: OptiProERP offers features like Shop Floor Execution, Supply Chain, Management, Warehouse Management, Advanced Planning and Scheduling, Analytics, Financial Management, Inventory Management, Material Requirements Planning (MRP), Mobility, etc. Compared to its alternatives, SAP ERP offers features like Asset management, Finance, Manufacturing, R&D and engineering, sales, service, Sourcing and procurement, supply chain (available in OptiProERP), etc. Sage Intacct offers features like Core Financials, Dashboards and Reporting, Billing, Dynamic Allocations, Fixed Assets, Intelligent Time, Inventory Management (available in OptiProERP), Multi-Entity and Global Consolidations, Project Accounting Revenue Recognition, Sales & Use Tax, etc. Acumatica offers features like Financial Management (available in SAP ERP), Construction Management, Manufacturing Management, Commerce Connectors, Inventory Management (available in OptiProERP and Sage Intacct).
  • Customers/Industries: OptiProERP offers its services to industries in Manufacturing, High Tech & Electronics, Industrial Machinery & Components, Medical Devices, Telecommunications Equipment, Wholesale & Distribution, etc. Customers using OptiProERP are IMM Quality Boat Lifts, Synesso, etc. SAP ERP offers its services to industries in Energy & Natural Resources, Financial Services, Cargo Transportation & Logistics, Engineering, Construction, and Operations, Media, Passenger Travel & Leisure, Professional Services, Sports & Entertainment, Telecommunications, Agribusiness, Consumer Products, Fashion, Life Sciences, Retail, Wholesale Distribution, Aerospace and Defense, Automotive, High Tech, Industrial Machinery, and Components, etc. Seagate and Mercitalia uses SAP ERP. Sage Intacct offers its services to industries in Construction & Real Estate, Financial Services, Healthcare, Hospitality, Nonprofits, Professional Services, Subscription & SaaS, Wholesale Distribution, etc. Red Door Interactive is a company that uses Sage Intacct. Acumatica offers its services to customers in industries like Construction, Distribution, Manufacturing, Retail-Commerce, Services, Agriculture & Farming, Chemicals, Construction, Education, Energy & Utilities, Equipment Rental, Food & Beverage, Government Contractors Healthcare Non-profit, Property Management, etc. Customers using Acumatica are Premier 1 Supplies, FSC Lighting, American Asphalt Repair & Resurfacing, Auto Action Group, Incubeta, etc.
  • Cost: The license cost information for OptiProERP is currently unavailable on its official website. However, According to ITQlick expert cost research, OptiProERP is cost-rated at 1/5. This means it is a low-cost ERP software. The rating system considers this software rated 1-2 as low-cost and 4-5 as high cost. The license cost information for all its alternatives (SAP ERP, Sage Intacct, and Acumatica) is unavailable on their official website.
  • Cloud-based/On-premise: OptiProERP and all its alternatives are cloud-based. OptiProERP offers On-Premise for Windows and Linux.
  • Popularity: OptiProERP is privately held with 3,000+ manufacturers and distributors as customers across the globe. When compared to its alternatives, Sage Intacct is a subsidiary of Sage Group, publicly traded on the LSE under the SGE symbol. Over 15,000 customers trust Sage Intacct. Acumatica is privately held with 8,000+ Customers.
  • Scalability: OptiProERP can accommodate small and midsize manufacturers, distributors, and retailers/eCommerce. SAP ERP can accommodate SMBs and businesses seeking to grow. Acumatica can also scale businesses from small to mid-market organizations. Sage Intacct is the best management solution designed to assist midsize organizations.
  • Support: OptiProERP offers support channels like Email/Help Desk, FAQs/Forum, a Knowledge Base, and Phone Support. Compared to its alternatives, SAP ERP lacks a Knowledge Base but offers 24/7 live and Chat, unavailable in OptiProERP. Acumatica and Sage Intacct offer basic support channels like Email/Help Desk, FAQs/Forum, a Knowledge Base, Phone Support, 24/7 (Live Rep), and Chat.

How can the team at ITQlick help?

The science of TCO (total cost of ownership) may not be easy to calculate. If you seek to get detailed info about the TCO, get in touch with ITQlick experts. Contact us today and get up to date, detailed quotes.


Shlomi Lavi

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Shlomi holds a Bachelor of Science (B.Sc.) in Information System Engineering from Ben Gurion University in Israel. Shlomi brings 15 years of global IT and IS management experience as a consultant, and implementation expert for small, medium and large size (global) companies.