TheraNest Pricing Plans & Cost Guide (Feb 2023)

Shlomi Lavi

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TheraNest pricing: How much does it cost in 2024?

The pricing policy of TheraNest is based on the total number of users or active clients. If there are a maximum of 30 active clients in your healthcare facility, TheraNest has a specific price chart. Similarly, if there are up to 40 active clients, you will find a different price chart. TheraNest has 5 different price slabs, with the top slab for a healthcare facility with a maximum of 100 active users. Users get a free trial for a month with an annual subscription.

• Maximum of 30 Active Clients: This price slab of $39 per month is designed for healthcare facilities with a maximum of 30 active users.

• Maximum of 40 Active Clients: This price slab of $50 per month is for healthcare facilities with a maximum of 40 active clients.

• Maximum of 50 Active Clients: This price slab of $60 per month is for those healthcare facilities with a maximum of 50 active clients.

• Maximum of 80 Active Clients: This price slab of $91 per month is for those healthcare facilities with a maximum of 80 active clients.

Maximum of 100 Active Clients: This price slab is meant for healthcare facilities with a maximum of 100 active clients. However, you need to contact the sales team of TheraNest to know the price.

Prices and Plans Compared

Whether you run a small clinic or a private chamber, the cheapest pricing slab for TheraNest of $39 per month will be the most suitable option. However, suppose you have a lower number of active users than the maximum of 30. Then, you can still increase your clinic size without going for a higher pricing slab.

The pricing slabs of $50 and $60 per month are for maximum users of 40 and 50 active clients, respectively. These slabs are best for medium-scale clinics or healthcare facilities. However, if you run a big hospital with more than 80 active clients, you can opt for the $91 per month plan. TheraNest also has a suitable pricing slab of up to 100 active clients for large hospitals. However, you need to contact their sales team to know the price.

No matter which plans you choose, TheraNest provides attractive features in all their pricing plans. Some key features include customizable intake forms, seamless insurance and client billing, HIPAA-compliant secure messaging, and a batch payment feature for accessible payment collection.

Which Plan Is Right for You?

The TheraNest price slabs for up to 30 and 40 active clients are most suitable for small-scale healthcare facilities. These slabs are priced at $39 per month and $50 per month, respectively. In addition, these price slabs come with all the features common to the costlier slabs. This means you can enjoy all the features without shelling out too much from your pocket.

However, if you run a major hospital or plan to open a large healthcare facility with many employees with state-of-the-art healthcare equipment and devices, then you can go for the plans for more than 50, 80, or 100 active clients. These will enable your hospital staff to use the software without much trouble.

Additional Costs

Add-ons are extra features that ensure that practice is offer and enhanced service.

Cost for add-ons like Telehealth, Wiley Practice Planners, and Fully Integrated Clients Portal, credit card processing, and insurance claim cost is vital.

Telehealth has a license starting price of $12 per month per therapist, Wiley Practice Planners have a license starting price at $25 per month per provider, and a Fully Integrated Clients Portal is priced at $6 per month per therapist. Though their cost for credit card processing and the insurance claim is not officially publicly available, we expect them to be about $2 for credit card processing per transaction and about $25 per insurance claim.

Total Cost of Ownership Examples

We have explained the various costs that your practice should budget for if you’re interested in using TheraNest. Below, we will provide the TheraNest total cost of ownership example calculations.

Small Therapy Organizations: A small therapy organization that has about 30 active clients might have a need for minimal system processes and would have a TheraNest total cost of ownership that comprises $39 per month for about 30 active clients + $500 for about 1000 patient data migration + $500 for 1 or 2 training sessions + $2500 for 1 or 2 customizations and integration cost + $12 per month per therapist for TheraNest Telehealth feature + $25 per month per therapist for Wiley Practice Planners cost + $6 per month per therapist for Fully Integrated Clients Portal + about $2 for credit card per transaction processing + about $25 for the insurance claim processing.

Medium-Sized Therapy Organization: A medium-sized therapy organization that has about 50 active clients might have a need for minimal system processes and would have a TheraNest total cost of ownership that comprises $60 per month for about 50 active clients + $2500 for about 10,000 patient data migration + $1500 for 3 or 4 training sessions + $5000 for 3 or 5 customizations and integration cost + $12 per month per therapist for TheraNest Telehealth feature + $25 per month per therapist for Wiley Practice Planners cost + $6 per month per therapist for Fully Integrated Clients Portal + about $2 for credit card per transaction processing + about $25 for the insurance claim processing.

Big Therapy Organizations: A large therapy organization (e.g hospitals) that has about 80+ active clients might have a need for minimal system processes and would have a TheraNest total cost of ownership that comprises $91 per month for about 80+ active clients + $10,000 for about 100,000 patient data migration + $2500 for 5 or 7 training sessions + $10,000 for full customizations and integration cost + $12 per month per therapist for TheraNest Telehealth feature + $25 per month per therapist for Wiley Practice Planners cost + $6 per month per therapist for Fully Integrated Clients Portal + about $2 for credit card per transaction processing + about $25 for the insurance claim processing.

TheraNest vs. competitors (pricing)

Cost of software customizations

Customizing the software to meet the specific needs of the organization can be a costly process, especially if the customization requires significant development or integration work. The average cost of customization can range from a few thousand dollars to several hundred thousand dollars, depending on the complexity of the customization work.

Data migration cost Relevant for TheraNest

Migrating data from old systems to the new software can be a time-consuming and costly process, especially if the data is large or complex. The average cost of data migration can range from a few thousand dollars to several hundred thousand dollars, depending on the size and complexity of the data.

Cost of training

How many groups (different departments, usages, type of users) are needed for TheraNest training? Training employees to use the new software can be a significant cost, especially if the software is complex or requires specialized knowledge. The average cost of training can range from a few hundred dollars to several thousand dollars per employee, depending on the complexity of the software and the duration of the training.

Cost of maintenance

Ongoing maintenance and support for the software can be a significant cost, especially if the software requires frequent updates or has a high rate of bugs or issues. The average cost of maintenance can range from a few hundred dollars to several thousand dollars per year, depending on the complexity of the software and the level of support required.

Frequently Asked Questions (FAQs)

Our Veredict

TheraNest is one of the highly-rated EHR software on the market. More than 95% of TheraNest users are delighted with the software and recommend it to new users. The different price slabs are also designed for users with varied requirements. Considering the features you get with the software, the cost of the various price slabs is highly affordable.

TheraNest has the cheapest plan at $39 per month. Some of its competitors, such as SimplePractice, give you lesser features at a more or less similar plan. For example, TheraNest provides features like Unlimited Users, Custom Note Forms, and Telehealth with Unlimited Sessions. These features are missing in the cheapest plan of SimplePractice. Opting for these features separately will increase your monthly cost for SimplePractice, compared to the most affordable monthly price of TheraNest.

Additionally, the cheapest plan for TheraNest allows healthcare facilities with 5 or 6 active clients to increase to a maximum of 30 active clients without choosing a costlier package. So, this is a profitable option for small-scale healthcare facilities.