Top 20 Payroll Software

ITQlick rating ITQlick Rating is based on the software score (below) and aggregated online reviews
ITQlick score ITQlick Score is a 1 to 100 score, based on pricing, and functionality Vs. alternative solutions
Pricing score pricing Score is a 1 to 10 score, based on the TCO (cost of licences, customizations, training, hardware when relevant) Vs. alternative solutions
License pricing license pricing (if provided by the software vendor)
Functionality score
Software review
ITQlick rating
License pricing
$59 per employee/month + $4 per employee
ITQlick rating
License pricing
$5.40 per user/month
ITQlick rating
License pricing
$29.99 per month
ITQlick rating
License pricing
$10,000 per license
ITQlick rating
License pricing
$24.94 per user/month

TOP 20 Payroll Software

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1. RUN Powered by ADP

  • Best for: Small businesses and start ups
  • Price: starts at $59 per employee/month + $4 per employee
  • Mar 09, 2022
Compare RUN Powered by ADP Vs. RUN Powered by ADP

Run Payroll is a web based payroll management solution for small and medium businesses. It also facilitates management of federal and state taxes in addition to other capabilities. The software was designed and launched by ADP LLC headquartered in New Jersey, United States.

2. Ascentis HR

  • Best for: Medium business
  • Price: starts at $5.40 per user/month
  • Mar 10, 2022
Compare Ascentis HR Vs. RUN Powered by ADP

Ascentist HR is a cloud-based software designed to help businesses in the USA to manage their operations. The software is designed to work well in small-sized businesses, medium-sized businesses, and large-sized companies.

3. SurePayroll

  • Best for: Small businesses and start ups
  • Price: starts at $29.99 per month
  • Mar 11, 2022
Compare SurePayroll Vs. RUN Powered by ADP

SurePayroll is a cloud-based Human Resources software that enables employers, business owners, or managers to automate their payroll system, as well as manage their consistent expenditures.

4. Optimum Solutions

  • Best for: Medium and large size businesses
  • Price: starts at $10,000 per license
  • Mar 12, 2022
Compare Optimum Solutions Vs. RUN Powered by ADP

Optimum HRIS is a cloud-based and on-premise human resource and payroll software that offers HR, payroll, as well as time and attendance management features. Optimum solutions provide a payroll module that enables users to remain compliant to ACA/OSHA/HIPAA as well as other government requisites on ...

5. Millennium software

  • Best for: Small, medium and large size businesses
  • Price: starts at $24.94 per user/month
  • Apr 12, 2022
Compare Millennium software Vs. RUN Powered by ADP

Millennium software is a cloud-based Payroll software that enables retailers to manage their business online through mobile store listings and geo-coordinates.

6. Rippling

  • Best for: SMBs
  • Price: starts at $8 per user/month
  • May 20, 2022
Compare Rippling Vs. RUN Powered by ADP

Rippling is a human resources software designed to handle the integral parts of your organizations functioning, which are HR and IT. You can manage your workers payroll, active computers, and all your HR software, plus you can manage your apps provisioning and single-sign-ons.

7. MyPayrollHR

  • Best for: Small businesses and start ups
  • Price: starts at $40 per month
  • Apr 15, 2020
Compare MyPayrollHR Vs. RUN Powered by ADP

MyPayrollHR is a cloud-based human resource and payroll management system, which is suitable for growing businesses, which are small. With time as the business grows, MyPayrollHR will offer enough scalability that will facilitate the growth.

8. ezPaycheck

  • Best for: SMBs
  • Price: starts at $119 per year
  • Apr 05, 2022
Compare ezPaycheck Vs. RUN Powered by ADP

EzPaycheck is a cloud-based and on-premise payroll management system that is suitable for use in all businesses including small-sized businesses, medium-sized businesses, and large enterprises. With EzPaycheck, businesses can manage their employees’ payment in an easy and paperless manner.

9. Paychex Flex

  • Best for: SMBs
  • Price: starts at $39 per month
  • Apr 28, 2022
Compare Paychex Flex Vs. RUN Powered by ADP

Paychex Flex software is a comprehensive web-based, payroll and HR management solution tailored to cover the needs of small and medium-level organizations in any industry. The software offers the users access to various modules such as applicant tracking, recruiting, onboarding, time and attendance,...

10. StarGarden HR Suite

  • Best for: Medium and large size businesses
  • Price: starts at $100,000 per user/year
  • Apr 26, 2022
Compare StarGarden HR Suite Vs. RUN Powered by ADP

StarGarden HR Suite is a cloud-based human capital management solution that supports the entire HR spectrum. This spectrum includes HR records management, payroll, time management, compensation, benefits, training, recruiting and onboarding activities, as well as workflow automation.

11. Global Payroll

  • Best for: Small, medium and large size businesses
  • Price:
  • Nov 14, 2020
Compare Global Payroll Vs. RUN Powered by ADP

Global Payroll is a cloud-based payroll software designed for businesses to administer global payroll services, boost accuracy level, increase compliance, and enhance security.

12. PayFocus

  • Best for: Small businesses and start ups
  • Price:
  • Dec 16, 2020
Compare PayFocus Vs. RUN Powered by ADP

PayFocus Pro is a cloud-based payroll software that enables employers to implement a self-service structure for their staff, giving access to benefits and other HR-related details.


  • Best for: Medium and large size businesses
  • Price:
  • Aug 16, 2021
Compare UMANA Vs. RUN Powered by ADP

Umana is time management, human resources, and payroll software designed for businesses to set rules, apply exceptions, track employee history, build job tables, and track events and positions.

14. Payroll Mate 2012

  • Best for: Medium and large size businesses
  • Price: starts at $139 per year
  • Aug 11, 2021
Compare Payroll Mate 2012 Vs. RUN Powered by ADP

Payroll Mate is a payroll software designed to help accountants and SMBs arrange payroll, make payments, and print checks with Paystub. The software also helps calculate taxes at all government levels and generate reports such as deposit requirements.

15. Paycom payroll Services

  • Best for: Medium and large size businesses
  • Price: starts at $195.67 per license
  • Aug 26, 2021
Compare Paycom payroll Services Vs. RUN Powered by ADP

Paycom Payroll is a cloud-based expense and garnishment management solution for businesses of all sizes. It also facilitates talent management, HR management, reporting, and other tasks. The software was designed and launched by Paycom Software Inc headquartered in Oklahoma, United States.

16. CYMA Payroll Software

  • Best for: SMBs
  • Price: starts at $645 per license
  • Aug 26, 2021
Compare CYMA Payroll Software Vs. RUN Powered by ADP

CYMA Payroll Software is a payroll management solution for businesses of all sizes. It offers such services as benefits management, payroll tax management, wage garnishment, and others. The software was designed and launched by CYMA Systems Inc headquartered in Arizona, United States.

17. entireHR Software

  • Best for: SMBs
  • Price: starts at $693 per user/month
  • Sep 03, 2021
Compare entireHR Software Vs. RUN Powered by ADP

EntireHR is a human resource software designed for hiring agencies to integrate and connect all business aspects. The software also enables businesses to optimize market budgets and expand candidate databases.

18. Payroll by Wave

  • Best for: Small businesses and start ups
  • Price: starts at $20 per month
  • Sep 01, 2021
Compare Payroll by Wave Vs. RUN Powered by ADP

Payroll by Wave is a web based payroll management solution for small and medium businesses. Its capabilities include accounting integration, benefits management, tax form printing, and others. The software was designed and launched by Wave Accounting Inc headquartered in Ontario, Canada.

19. Payroll Connected

  • Best for: Small businesses and start ups
  • Price: starts at $19 per month
  • Sep 16, 2020
Compare Payroll Connected Vs. RUN Powered by ADP

Payroll connected is a cloud-based human resources software that is built to help organizations and companies in automating their payrolls. The software intuitive build makes it capable of paying out as soon as hours worked are subsequently entered into the system.

20. CenterPoint Payroll Software

  • Best for: Small businesses and start ups
  • Price: starts at $1,200 per license
  • Sep 06, 2021
Compare CenterPoint Payroll Software Vs. RUN Powered by ADP

CenterPoint Payroll is an on-premise or cloud-hosted Accounting & Payroll Software system ideal for businesses, nonprofits, and farms. The platform offers features that help the users to manage payroll needs for their growing businesses.

A Buyer's Guide to Business Software Solutions

How to Evaluate and Buy Business Software
If you’re somehow puzzled if this article is only for a specific size of business, no, it’s not. This is for you SMEs, MNEs and start-ups software buyers. Also, we’re not talking about a specific software solution here. Whether the software solution that you’re planning to buy is for Accounting, Business Intelligence, ERP, CRM, Help Desk, Maintenance Management or other types of application, one thing is for sure; with the help of this article, you will be able to know the right process in evaluating and buying a business software solution.
We’ve been into the software business for years and we’re seeing a lot of nitty-gritty things that often bring confusions and hesitations to many companies looking for better software solutions. Some companies can’t afford to let go their legacy systems while a few is encountering technological snags once the new system is in place. While this is the underlying truth behind software acquisition and implementation, what’s exciting about buying a business software solution is that there is a clear and obvious proof that thousands of companies and corporations today are happy with the benefits this technology is bringing into their respective businesses.  There is a significant increase in their revenue and the growth is on-going. And it’s easy to say; many from the Fortune 500 companies are making a lot of money because of their smartly-acquired business software.
So, let’s get straight to the point. What should you do in order to acquire that business software that could make your organization achieve its goals? The answer to this is pretty straightforward: evaluate and buy that right business software. Yes, that’s what you need to do and here’s the best manual from that could certainly help you in doing that strategically.
Consider the Needs of Your Organization
Let’s assume that at this point, the entire management team agreed that you are ready to invest on a certain software application. The budget has been compromised and the key persons who will be involved in the acquisition process were already identified. Therefore, it’s time to approach things the project management way.
Define the Project
Every business software solution is categorized base on application type, features, deployment model, market size and pricing model. Remember that our objective here is to evaluate and buy a business software product that will fit into the size and present needs of your business. So what the project management team should try to deal with first is to define the real requirements of your business exactly base on the categories set by the software industry. Moreover, by doing this activity, you are already narrowing down your search for the right solution. Now, consider bringing this list of FAQs to the project management and aim to come up with clear-cut answers.
  1. What type of software is needed? Is it Integrated-Suite, Best-of-Breed or Industry-Specific? Ask your CEO’s main agenda and find the perfect match from these available options.
  2. What are the core and secondary features? Are you looking for basic, advanced or hi-end features? List down the specific features per category and allow the department managers and supervisors to give their insights on this list.
  3. How are you going to deploy the system? Would it be on-premise, cloud-based, hosted, or mobile-based? Weigh these options with the help of your CIO.
  4. Are you going for Tier 1, Tier 2 or Tier 3 vendors? Their offered solutions are base on the size of their target market - SMEs, MNEs or start-ups. Seek your CFO’s advice as it is important to match your financial capacity against the cost of the solution that the providers have for you.
  5. Are you willing to pay for the perpetuity software license or a subscription-based solution is way better? How many users are there and what would be their roles in using the system? Solicit feedbacks from future end users for they know better what challenges and risks might possibly come along their way when they’re using the system.
Finalize the BOM or List of Requirements
After providing definite answers on the above questions, we can say that the project has already been defined. Your procurement team is now ready to do their role in the acquisition process of this solution. However, in order for them to execute their job properly, they must have the complete list of requirements - features, specifications, hardware, and the software product. In other words, the Bill-of-Materials (BOM) that is final, complete and well-prepared must be handed over to the procurement director. Needless to say, it is very important that everybody is following the company purchasing and procurement protocols at all times.  
Request for Proposal (RFP)
The RFP process will bring everything into formality. Since you’re more likely in a line of business that doesn’t regularly buy software products, it is of critical importance that your RFP is well-structured before you send it to your prospect solution providers.
Draft the RFP
An RFP that contains all the relevant information as discussed during the project management meetings will enable the providers to return back to you their proposal that is complete and substantial. Therefore, your RFP should basically contain the following:
Brief Introduction
  • Company Name
  • Mission and Goals
  • Purpose of the RFP (or the need for software solution)
Business Background
  • Organizational Structure
  • Current Situation (IT infrastructure, system currently in-use, system issues and desired solutions, etc.)
  • Major Objectives of the Software Purchase
Request for Specific Requirements
  • Solution Functionality
  • System Specifications
  • Vendor Company Information
  • Price Model, Service Plans, Package Options
Other Important Inquiries (if necessary)
Send the RFP
Well-structured RFP will bring a lot of advantages especially when the proposals from various providers are received and then subjected for review and analysis. Send your RFP to at least three to five providers (or prospects which you have already shortlisted during the project definition phase). Depending on the complexity of the solution, most vendors will send their proposal in a matter of time, which could be around 4 to 6 weeks for Integrated-Suite solution.
Why still send RFP?
Is there really a need for RFP if your preferred solution (like cloud-based) and the service plans or packages are already displayed on the vendor’s website? Well, yes, you still need to undergo the RFP process. For most sales people, they certainly know that those figures appearing in the vendor’s website are usually the “list price” and not the “actual price”. More importantly, the vendor’s proposal (response to RFP) will serve as your main basis for the negotiation. Therefore, sending an RFP is a strict requirement.
Follow up questions relevant to RFP
More often than not, questions and concerns will be raised by the vendors to whom you send the RFP. You have to entertain them with utmost professionalism. Solution providers who are seeking further clarifications relevant to the RFP are consisting of professional software experts who wants to help your organization as much as they can. Entertain them but at the same time, always be cautious when providing additional information which you know is confidential or proprietary.
Evaluate the Proposals
Always refer to your finalized BOM when tabulating the contents of each proposal. Part of this process is to check the features that are available from this certain vendor and to cross out those that are not. While using spreadsheet aids the tabulation process, laying down the document proposals on the table and allowing your project management team to review them one by one should always be conducted. Evaluating the proposals in full force can help strengthen your decision-making process. Have another round of brain-storming session and come with the name of your preferred solution provider.
When selecting the final vendor, always promote the best interest of your organization. Consider answering these questions with full sincerity.
  1. Which vendor can provide the long-term benefits to your organization?
  2. Which vendor can provide the best and honest service from acquisition to full implementation?
  3. Which vendor is willing to devote most of its time in better serving its client?
Contact this solution provider and in your own strategic approach, try to get the answers to those three important questions above. In most cases, vendor who really wants to prove its craft will offer product demos on a higher level. Others will even invite you to check their already deployed and working systems. Feel free to connect with this type of vendor. Conduct simulation and testing, be it a cloud-based or on-premise solution. Examine all aspects and angles especially those that your project management team want to really know in-depth. For as long as it could help you arrive at a better decision, consider doing all the options available – for the interest of the organization.
Enter the Negotiation Process
Most solutions providers can be flexible in terms of pricing. Although the final say is oftentimes on the mouth of the sales person from the vendor’s side, a good negotiation process can always deliver a win-win situation to both parties involve. While negotiation sometimes cannot be settled in one sitting session, always be honest with your intentions whenever negotiating with your provider. If it’s about your budget, justify it with clarity. If it’s about their service plans, tell them what’s lacking or missing on their solution. At the end of the day, the most important event that should happen is that both of you are shaking hands because of a well done negotiation process.
Seal the Contract
So what are you going to do on a contract that involves a significant amount of investment? There are three project management approaches for this.
  1. Pass the ball to you legal team. They know what to do and more or less they will tell you if there is something wrong with the contract. Give them enough time to review before they affix their signature and then finally seal the contract.
  2. Hire a consultant base on the technical aspect that you want to clarify in the contract. If it’s the Scope of Work (SOW), a software implementation expert is the right person. If it is related to complex legal terms and conditions, a lawyer can help. If it has something to do with money, invite an accountant to conduct a thorough review and computation if necessary.
  3. Always consider consulting your project management team. Remember that the CIO, CFO and CEO are all team members. They will be the signatories and they know what’s best for the interest of the company when signing a contract agreement.
From evaluation to buying stage, it is important that the project manager must take full responsibility of monitoring all the works identified and distributed among team members. This is why delegating the right project manager is also an important consideration when buying a business software solution. And again, wants to emphasize that whatever the size of your company is, using the project management approach will always lead you into a better outcome – that is getting what you paid for the right business software solution. 

ITQlick chart - 2021 best Payroll Software

2021 best Payroll Software |

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Shlomi Lavi

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Shlomi holds a Bachelor of Science (B.Sc.) in Information System Engineering from Ben Gurion University in Israel. Shlomi brings 15 years of global IT and IS management experience as a consultant, and implementation expert for small, medium and large size (global) companies.