Compare When and Procare - Jan 2023

Shlomi Lavi

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Bottom Line: Which is Better - When or Procare?

Procare is more expensive to implement (TCO) than When, and Procare is rated higher (92/100) than When (80/100).

Looking for the right Employee Scheduling solution for your business? Buyers are primarily concerned about the real total cost of implementation (TCO), the full list of features, vendor reliability, user reviews, and the pros and cons. In this article we compare between the two software products:

When I Work Vs. Procare Software®, LLC

When I Work: When I Work was built to serve the employee scheduling and communication needs of workplaces across a wide range of industries. We make scheduling staff easy for coffee shops, restaurants, customer service departments, retail shops, colleges, healthcare organizations, nonprofits, and many, many other types of workplaces. If you have hourly employee...

Procare Software®, LLC: The Most Recommended Child Care Management System since 1992.Procare offers the most comprehensive suite of child care software tools and services on the market. All daily management tasks are processed accurately, efficiently and easily, helping you operate your business more productively.

Who is more expensive? When I Work or Procare?

The real total cost of ownership (TCO) of Employee Scheduling software includes the software license, subscription fees, software training, customizations, hardware (if needed), maintenance and support and other related services. When calculating the TCO, it's important to add all of these ”hidden costs” as well. We prepared a TCO (Total Cost) calculator for When I Work and Procare.

When I Work price starts at $2.50 per user/month , On a scale between 1 to 10 When I Work is rated 2, which is much lower than the average cost of Employee Scheduling software. Procare price starts at $49 per month , When comparing Procare to its competitors, the software is rated 4 - lower than the average Employee Scheduling software cost.

Bottom line: Procare is more expensive than When I Work.

Which software includes more/better features?

We've compared When Vs. Procare based on some of the most important and required Employee Scheduling features.

When I Work: We are still working to collect the list of features for When I Work.

Procare: We are still working to collect the list of features for Procare.

Target customer size

When I Work's typical customers include: Medium and large size businesses, The typical customers who benefit from using Procare are those belonging to small to medium-sized business as well as large enterprises in the field of child care management.