KeyedIn Projects Review - why 4.3 stars?

KeyedIn Projects Review
ITQlick Score: 90/100
ITQlick Rating: (4.3/5)
Pricing: 4.2/10 - average cost
Category: Project Portfolio Management -> KeyedIn Projects
Ranking:Ranked 1 out of 16 Project Portfolio Management systems
Pricing: starts at $15 per user/month
Typical customers: Medium and large size businesses
Platforms: Cloud
Links: KeyedIn Projects pricing, KeyedIn Projects alternatives

Shlomi LaviShlomi Lavi / updated: Mar 22, 2022

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What is KeyedIn Projects and its features?

KeyedIn Projects is a cloud-based adaptive project portfolio management solution that facilitates continuous delivery by centralizing all PMO projects, reports, resources, and tasks into one system and managing risks effectively across entire projects. The software is laden with a rich feature set, some of which are discussed below:
  • Project Governance: KeyedIn Projects helps PMOs get a headstart on projects with project intake forms, configurable approval workflows, and risk and issue management features.
  • Project Planning & Tracking: With KeyedIn Projects, project managers can plan and track critical paths or key dependencies using tools like pre-configured project templates, Gantt Charts, and task tracking functionalities.
  • Project Resource Management: This feature helps users manage the allocation of resources, see where resources are assigned to, sort tasks by priority, use drag-and-drop tools for proper resource scheduling, and distribute resources evenly across the job.
  • Time and Expense Tracking: With KeyedIn Projects, PMOs can access timesheets and track time spent on work, keep the records of expenses within KeyedIn or integrate accounting software solutions, manage tasks, and view time reports.
  • Dashboard & Analytics: PMOs can get the needed insight into project costs and every kind of information with this feature. The customizable Dashboard brings all the data on projects together, and a self-service reporting wizard generates reports, with options for automation available.
KeyedIn Inc was founded in 2012 and currently has its headquarters in Bloomington, Minnesota, USA. With an employee size between 51-100, KeyedIn Inc was featured on the Embroker Top 200 Startups List.

What is KeyedIn Projects rating?

The rating of KeyedIn Projects is 4.3 stars out of 5 and the total score is 90 out of 100. The rating score is based on our unbiased data-based algo. Learn more - rating methodology page.

Who uses KeyedIn Projects?

The typical customers include the following business size: Medium and large size businesses.

Is it easy to use?

Yes, KeyedIn Projects makes it fairly easy to use. This product is user friendly and intuitive.

Is KeyedIn Projects cloud-based?

Yes, they offer cloud based hosting, which means IT resources are retrieved through web-based tools and applications and you don't need to buy servers and additional hardware equipment.

Can it be used on mobile?

No, currently KeyedIn Projects can't be accessed on mobile, you would need to access it from your computer.

Is KeyedIn Projects the best Project Portfolio Management system?

KeyedIn Projects is ranked 1 out of 16 software in their category (Project Portfolio Management systems).

What are KeyedIn Projects's pros? (3 Pros)

  • The task tracking feature on KeyedIn Projects is an added advantage
  • The software is easy to set up, and customer support is reliable
  • The configurable dashboards on KeyedIn Projects help users organize their workspace according to their unique needs

What are KeyedIn Projects's cons? (2 cons)

  • KeyedIn Projects does not have a customer portal available
  • The reporting features sometimes perform below user expectations

Who are their main alternatives?

KeyedIn Projects has the following software brands in the project portfolio management category as its top competitors: Workfront, Clarizen One, Mavenlink, and Smartsheet. In the following aspects, KeyedIn Projects is compared to its alternatives below:
  • Cloud/On-premise: KeyedIn Projects is a cloud-based PPM software solution. Similarly, all top KeyedIn Projects alternatives listed above are also cloud-based software solutions.
  • Cost: KeyedIn Projects pricing is not disclosed by the vendor. However, ITQlick experts consider the software to be fairly low-cost compared to its alternatives, rated 2.1 out of 5, where 1 means low-cost, and 5 implies high-cost. In comparison, Smartsheet pricing starts at $7 per user per month with a minimum of 3 users, while the 9ther top alternatives do not disclose their pricing details.
  • Customers/Industries: KeyedIn Projects targets project managers and project management offices across various industries like engineering, construction, manufacturing, marketing and advertising, distribution, etc. In comparison, Mavenlink targets customers in IT, professional services, etc. Smartsheet is also used by government agencies and healthcare, while Clarizen One also targets product development.
  • Functionality: KeyedIn Projects has the basic functionalities common to project portfolio management software like drag-and-drop tools, resource scheduling, and time tracking tools. Compared to its alternatives, Workfront does not have the forecasting feature available on KeyedIn Projects, while resource scheduling and skills tracking are unavailable on Smartsheet.
  • Popularity: KeyedIn Projects was founded in 2012 and is home to over 10,000 users on 5 continents. In comparison, Clarizen One has over 4,000 customers and millions of users, over 3,000 organizations use Workfront, and 90 percent of Fortune 100 companies use Smartsheet.
  • Scalability: KeyedIn Projects is a scalable software solution able to support project management operations of all sizes and for growing businesses. Similarly, the top KeyedIn Projects alternatives are equally scalable software, able to support both small and enterprise-level operations.
  • Support: Clients that use KeyedIn Projects get support through the following channels: email, phone, and a knowledge base. In comparison, Mavenlink provides 24/7 support to its clients, which is unavailable on KeyedIn Projects, while the other alternatives have similar support channels as KeyedIn Projects.

What is the cost of KeyedIn Projects?

The cost of license starts at $15 per user/month. On top of the total cost of licenses which is easy to calculate - what is the REAL total cost of implementation? You need to add the cost of training, customization, data migration, and other "hidden cost". ITQlick pricing score is 4.2 out of 10 (10 is most expensive). You can find here the REAL total cost breakdown for KeyedIn Projects. You can also find here pricing information from KeyedIn Projects's website.

What should you ask KEYEDIN SOLUTIONS during a demo session? (65 questions)

Schedule a demo with KeyedIn Projects and access 65 must ask questions for the vendor while watching KeyedIn Projects in action.

Where KeyedIn Projects is used?

KeyedIn Projects is a cloud-based project portfolio management software solution for resource managers, project managers, teams, and project management offices of all sizes in the manufacturing, construction, and several other industries. Honda, Nash Tech, and Prairie Capital Advisors are some examples of notable clients that use KeyedIn Projects.

List of categories

Dashboards & KPIs
Team Collaboration
Web Collaboration
Time and Attendance
Issue Management
Project Budgeting
Project Planning
Project Portfolio Management
Project Resource Management
Task Management
Time Tracking

List of features

Budget & Expense Management
Project Management
Task Management

KeyedIn Projects Vs. Alternatives

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Shlomi Lavi

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Shlomi holds a Bachelor of Science (B.Sc.) in Information System Engineering from Ben Gurion University in Israel. Shlomi brings 15 years of global IT and IS management experience as a consultant, and implementation expert for small, medium and large size (global) companies.