ProLease Review - why 4.7 stars?

Shlomi Lavi / updated: Jun 24, 2022

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What is ProLease?

ProLease software is a cloud-hosted property management and lease administration solution tailored for use by multi-location tenants. The software solution offers equipment lease, project management lease accounting, and maintenance management functionalities all in one suite.

The solution is best suited for corporate, education, government and retail markets. ProLease software is a product of Link Systems a company found in the US that was established in 1991.

The lease administration feature gives the users capabilities to manage multiple types of properties such as owned, leased or sub-leased. With the project management feature, the user is able to control scheduling documentation, budgeting and reporting aspects of various real estate projects including renovations, renewals, and dispositions. The software is supported on multiple operating systems including Windows, Web-based and Mac.

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Who is it best for?

ProLease is a cross industry product that includes sectors such as Retail, Healthcare, Education, Government and Real Estate. Additionally it is scalable for any business size and is provided as a cloud based solution with a SaaS delivery model.

The product is hosted by ProLease allowing quick implementation and rapid utilization by customers, without the need for technology investment or software maintenance. This is beneficial for companies looking for a cost effective solution with a quick Return on Investment (ROI). Additionally it has in built compatibility with iPads for field access and updates which is useful for companies with remote work forces.

Another point to note is that ProLease has been developed with a modular architecture so that each module can be implemented separately, or can be easily integrated to the other modules at a later stage based on customers’ requirements. Finally the product supports integration to other third party software as well as data migration from external databases with additional services from the vendor. This is beneficial for companies who need to leverage information available in their existing systems.

Customers for ProLease include 3M, The New York Times, Citrix, Alcoa, Maersk, RTI International, PWC, ClearChannel and Northern Trust.

Main features and functionalities

ProLease includes a Leasing module that covers leased, subleased as well as owned properties. This includes lease alerts, expense management, document management, location mapping of properties with integration with Google Maps, as well as support for the latest lease accounting standards.

There is also a project management module to manage all types of real estate projects from selection, construction, renovations, sales and many other aspects. It includes features for scheduling and project budgeting as well. The product has a Workplace module which is useful for facility management with support for detailed Computer Aided Design (CAD) floor plans. These can be used for efficient employee allocation, move management as well as maximization of space utilization through the provision of a visual representation of the office layouts.

Prolease includes a maintenance module that provides a streamlined work order process for managing assets and preventive maintenance, through the use of integrated workflow management. In addition there is an Equipment Lease module to manage assets which may not be owned by the company but are leased for specific purposes. Finally there is a reporting module with numerous standard reports as well as a report designer to develop customized reports.

What is the actual cost?

The cost of license starts at $6,000 per year. ITQlick pricing score is 6 out of 10 (10 is most expensive). Access ITQlick pricing guide for ProLease. You can also find here pricing information from ProLease's website.

Pros

• ProLease is modular based so that customers can choose which modules to utilize, and can integrate others as and when they are needed
• The product can be accessed remotely via the iPad
• ProLease is provided as a SaaS delivery model which requires no technology investment or software investment
• There is a project management module in ProLease
• Integration with Google Maps is available for real time location of properties and assets

Cons

• ProLease does not provide a free trial or guarantee period for its product
• The product does not offer an on premise solution
• Integration with third party software is available but has to be implemented by the vendor
• ProLease does not support user driven customization of the product
• There are no social collaboration tools in ProLease

How it stacks up?

Access a head to head analysis of ProLease vs alternative software solutions.

Frequently Asked Questions (FAQs)

Is ProLease right for you or your business?

ProLease software offers property management & lease administration solutions that cover the needs of small, medium or large enterprises. It best works for multi-location tenants such as corporations, government, retailers, and education among others. The ideal customers for this software range from those with 30 to 20,000 leases.