Patriot PAY Review - why 4.8 stars?

Patriot PAY Review
ITQlick Score: 92/100
ITQlick Rating: (4.8/5)
Pricing: 3/10 - low cost
Category: Small Business Payroll -> Patriot PAY
Ranking:Ranked 1 out of 28 Small Business Payroll systems
Company: Patriot Software
Pricing: starts at $10 per month
Typical customers: Small businesses and start ups
Platforms: Desktop, Mobile, Cloud
Links: Patriot PAY pricing, Patriot PAY alternatives

Shlomi LaviShlomi Lavi / updated: Mar 12, 2022

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What is Patriot PAY and its features?

Patriot Payroll is a cloud-based payroll and accounting software for small and medium-sized organizations. It has all the necessary payroll and resource management features, including employee portal, payroll, tax calculation, multiple pay rates, time-off accruals, tracking reports, customization hours and money deductions, worker compensation guide, and multilocation support, payroll contractors, and department-wise payroll support.

Apart from these features, Patriot Payroll also allows integrations with your time & attendance system and accounting system. For example, you can now schedule all your payroll needs in advance with intelligent support for payroll. Patriot Payroll also has an employee module for employees for their attendance and payroll management.

Patriot Payroll was developed by Patriot Software Inc, headquartered in Ohio, United States. It has around 300+ employees indicating a mid-sized organization. In 2017, Patriot Payroll was awarded as the Best Overall Technology Success.

Although Patriot Payroll is only available as a web app, it is highly responsive for mobile users, be it Android or iOS. In addition, although Patriot Payroll is for small and medium-sized organizations, it also has comprehensive industry support. Mainly, IT services, insurance agencies, and financial services use Patriot Payroll.

What is Patriot PAY rating?

The rating of Patriot PAY is 4.8 stars out of 5 and the total score is 92 out of 100. The rating score is based on our unbiased data-based algo. Learn more - rating methodology page.

Who uses Patriot PAY?

The software has mainly been designed for small and medium sized businesses, including new startups. Major industries where it can be deployed include financial services, technology and IT services, insurance agencies, retail and wholesale, and others. Some notable clients of the software include Valen Light LLC, Alert One LLC, and Person Centered Place LLC etc.

Is it easy to use?

Yes, Patriot PAY makes it fairly easy to use. This product is user friendly and intuitive.

Is Patriot PAY cloud-based?

Yes, they offer cloud based hosting, which means IT resources are retrieved through web-based tools and applications and you don't need to buy servers and additional hardware equipment.

Can it be used on mobile?

Yes, you can access Patriot PAY on your mobile/smart phone.

Is Patriot PAY the best Small Business Payroll system?

Patriot PAY is ranked 1 out of 28 software in their category (Small Business Payroll systems).

What are their main features and functionalities?

Core payroll management capabilities of the software include direct deposit management, paychecks printing, payroll report printing, and online payroll access. Payroll settings can be customized to benefit from any combination of pay methods. The software also features an employee portal where employees can securely access their pay history and paystubs.

Patriot PAY offers taxation management services of federal tax calculation, state tax calculation, local tax calculation, electronic filing of tax forms, electronic payroll tax management, and free access to federal and state tax forms. Other important capabilities include W-2 presentation, wage garnishment, deductions templates, customizable time entry, check printing, and others.

What are Patriot PAY's pros? (4 Pros)

  • Patriot payroll is easy to set up with integration and add-ons support
  • The price of patriot payroll is affordable for small businesses
  • Patriot payroll has the knowledge and helpful support
  • Tax forms for taxation requirements

What are Patriot PAY's cons? (2 cons)

  • The documentation at some places can be more detailed
  • The hourly rate module needs improvement

Who are their main alternatives?

To make the right choice for your businesses payroll and accounting needs, it is essential to analyze which payroll software best fits your business needs. The three most tough competitors are Gusto, Squareup, and Sage.
  • Functionality Gusto is a cloud-based payroll software for medium-sized organizations and enterprises. With Gusto, you can automate your payroll needs in no time. It offers payroll reports, expense integration, integrated pre-tax benefits, employee management, paperless employee and payroll management, payment schedules, and multiple pay rates.

    In addition, you can integrate Gusto with leading accounting and project management software providing easy access to all your business tools. Overall, Gusto has more features than Patriot Payroll. Squareup offers two modules for payroll management. One module is for employees, and the other one is for contractors.

    Squareup is also a cloud-based payroll management software. It offers features such as unlimited payroll runs, automated federal tax payment, online accounts for your team, benefits management, hiring reports, and integrations with other accounting tools. Patriot Payroll and Squareup both offer similar features, but Patriot Payroll has an interactive user interface.

    Sage is a cloud-based payroll management software offering customer management, fixed asset management, invoicing, standard and essential accounting, employee management, and data insights. Although both Sage and Patriot Payroll have similar feature sets, the data sights feature is not available in Patriot Payroll.
  • Pricing: The cost of the Squareup employee package is approximately a $35 monthly subscription fee along with $5 per employee. Whereas for contractors, the cost is around $5 per person. Gusto offers three packages, namely, core, complete, and concierge. The core feature is priced at $39 per month with $6 per user. Whereas the price of complete and concierge is $39/month and $149/month, both have the per-user fee of $12. The cost of Sage is around $29.95 per month. Whereas the overall price of Patriot Payroll is lesser than as compared to the other three tools.
  • Support: Sage has both mobile and web-based applications for the users and phone and online support for the users. It also offers resources for shifting from specific accounting and payroll tools such as QuickBooks. Gusto provides complete support in a blog, tax calculators, embedded payroll guide, and online support. Whereas the support for Squareup includes online support, documentation, and community to help with urgent queries and discussions. Patriot Payroll offers blogs, online support, and documentation for the users.

What is the cost of Patriot PAY?

The cost of Patriot Payroll is around $10 per month with 16 functionalities/modules for the users. Moreover, they do offer a free trial for 30-days with no obligations at all. Need a quick demo? Well, Patriot Payroll provides a free demo before you actually sign up for their service. The overall pricing of Payroll Patriot is lesser than the industry standard, making it affordable for a small and medium-sized organizations. With an easy setup, you can migrate from any payroll or accounting software to Patriot Payroll in no time.

What is the REAL total cost of implementation? on top of the total cost of licenses which is easy to calculate you need to add the cost of training, customization, data migration, and other "hidden cost". ITQlick pricing score is 3 out of 10 (10 is most expensive). You can fine here the REAL total cost breakdown for Patriot PAY. You can also find here pricing information from Patriot PAY's website.

What should you ask Patriot Software during a demo session? (65 questions)

Schedule a demo with Patriot PAY and access 65 must ask questions for the vendor while watching Patriot PAY in action. Visit the vendor's website here.

Where Patriot PAY is used?

Patriot Payroll offers all the necessary features for small and medium-sized organizations. However, it does not have a mobile app, and web apps can be tricky at times. Moreover, customer support is helpful. The integrations offered by Patriot Payroll make it easier for your business to have easy access to all business tools. If you are a small or medium-sized organization, Patriot Payroll fits your budget needs with all the features required. However, the reporting feature needs some improvement.

List of categories

Billing & Invoicing
Tax Preparation
Applicant Tracking
Attendance Tracking
Employee Onboarding
Small Business Payroll
HR Department
Workforce Management
Expense Tracking
Time Tracking

List of features

Accounting & Finance
Time and Expense Tracking
Billing & Invoicing
Payroll Tax Management
Expense Management

Patriot PAY Vs. Alternatives

ITQlick rating
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Patriot ...
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$10 per month
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$39 per month
Clarity ...
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Pricing not available
Square P...
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$35 per month
Sage One...
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$7 per user/month

Shlomi Lavi

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Shlomi holds a Bachelor of Science (B.Sc.) in Information System Engineering from Ben Gurion University in Israel. Shlomi brings 15 years of global IT and IS management experience as a consultant, and implementation expert for small, medium and large size (global) companies.