Square Payroll Review - why 4.6 stars?

Square Payroll Review
ITQlick Score: 90/100
ITQlick Rating: (4.6/5)
Pricing: 2/10 - low cost
Category: Small Business Payroll -> Square Payroll
Ranking:Ranked 4 out of 28 Small Business Payroll systems
Company: Square
Pricing: starts at $35 per month
Typical customers: SMBs
Platforms: Desktop, Mobile, Cloud
Links: Square Payroll pricing, Square Payroll alternatives

Shlomi LaviShlomi Lavi / updated: Mar 22, 2022

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What is Square Payroll and its features?

Square Payroll is a cloud-based payroll system that streamlines full-service payroll solutions for small businesses. With Square Payroll, small-scale businesses can pay employees through various means, automate tax filings, and settle employee benefits. The software has the following features:
  • Stress-free Payroll Taxes: With Square Payroll, employers can automate tax filings and make tax payments accurately when due.
  • Simple Team Management: Square Payroll integrates with Square Team Management to help business owners access data on work hours, review sales, and manage permissions all from one interface.
  • Multistate Payroll: With this feature, business owners can process payments, run payroll across multiple locations, and pay remote workers.
  • Automatic Time Tracking: With Square Payroll, employers can track person-hours for each employee via integration with Square Timecards, Square Team, or any third-party software.
  • Benefits: Business owners can synchronize healthcare and retirement benefits for employees with the Square Payroll software for swift payment processing.
Square Payroll is a product of Block, Inc., formerly Square, Inc., founded in 2009 and presently has over 6,000 employees. Block Inc has its headquarters in San Francisco.

What is Square Payroll rating?

The rating of Square Payroll is 4.6 stars out of 5 and the total score is 90 out of 100. The rating score is based on our unbiased data-based algo. Learn more - rating methodology page.

Who uses Square Payroll?

The typical customers include the following business size: SMBs.

Is it easy to use?

Yes, Square Payroll makes it fairly easy to use. This product is user friendly and intuitive.

Is Square Payroll cloud-based?

Yes, they offer cloud based hosting, which means IT resources are retrieved through web-based tools and applications and you don't need to buy servers and additional hardware equipment.

Can it be used on mobile?

Yes, you can access Square Payroll on your mobile/smart phone.

Is Square Payroll the best Small Business Payroll system?

Square Payroll is ranked 4 out of 28 software in their category (Small Business Payroll systems).

What are Square Payroll's pros? (3 Pros)

  • Square Payroll is easy to use
  • Setting up the software and going live takes up a little time
  • Square Payroll pricing makes the software affordable for small businesses

What are Square Payroll's cons? (2 cons)

  • Customizing the monthly payroll date on Square Payroll can be difficult
  • The employer dashboard needs additional sophistication and more features

Who are their main alternatives?

In the payroll software category, Square Payroll faces competition from brands like RUN Powered by ADP, Gusto Payroll, Paychex Flex, and SurePayroll. In certain specifics, Square Payroll and its top competitors are compared below:
  • Cost: Square Payroll pricing starts at $40 per month ($35 subscription fee and $5 per user). In comparison, Gusto Payroll pricing starts at $45 per month ($39 subscription fee and $6 per user), and SurePayroll pricing starts at $19.99 per feature per month. RUN and Paychex Flex do not disclose their pricing schedules.
  • Functionality: Square Payroll has typical features for the payroll software category like automated tax filings, benefits management, and time tracking. In comparison, Paychex Flex has the check printing functionality, which Square Payroll does not support, while RUN has broader HR functionalities like employee onboarding which Square Payroll does not offer.
  • Cloud/On-premise: Square Payroll is a fully cloud-based software solution. When compared to its alternatives, Square Payroll and its top competitors are all entirely cloud-based solutions.
  • Popularity: Square was founded in 2009 and serves millions of businesses globally today. In comparison, RUN provides its services to over 800,000 clients. Over 700,000 use Paychex Flex, while Gusto Payroll serves over 200,000 businesses.
  • Support: Clients that use Square Payroll get support through the following channels: email, live chat, phone, forums, FAQ, and a knowledge base. In comparison, Paychex Flex does not have a knowledge base support channel like Square Payroll, while RUN has 24/7 support available, which Square Payroll does not offer.
  • Customers/Industries: Square Payroll targets businesses of all kinds in diverse industries like retail, beverages, hospitality, healthcare, professional services, etc. In comparison, RUN and other Square Payroll top alternatives also serve businesses in manufacturing, education, finance, etc.
  • Scalability: Square Payroll is built to serve clients who run small businesses and medium-scale operations. In comparison, SurePayroll is built with the small business owner in mind, while RUN, Paychex Flex, and Gusto Payroll can support small and midsize businesses.

What is the cost of Square Payroll?

Square Payroll pricing is based on two different schedules, one for Employees & Contractors and the other for Contractors Only. For Employees & Contractors, pricing starts at $35 per month for a subscription and $5 per user per month. With a minimum of one user, Square Payroll for Employees & Contractors pricing starts at $40 per month. This plan features multi-state payroll, live support for setup, etc.

For Contractors Only, pricing starts at $5 per user per month with no subscription fee, and the plan features free seasonal inactivity and multiple payment options.

What is the REAL total cost of implementation? on top of the total cost of licenses which is easy to calculate you need to add the cost of training, customization, data migration, and other "hidden cost". ITQlick pricing score is 2 out of 10 (10 is most expensive). You can fine here the REAL total cost breakdown for Square Payroll. You can also find here pricing information from Square Payroll's website.

What should you ask Square during a demo session? (65 questions)

Schedule a demo with Square Payroll and access 65 must ask questions for the vendor while watching Square Payroll in action.

Where Square Payroll is used?

Square Payroll is a cloud-based payroll and HR benefits software solution built with the small business owner in mind. The software serves businesses across various industries like retail, healthcare, hospitality, etc.

List of categories

Tax Preparation
Data Analysis Tools
Self-Service Portal
Benefits Administration
Compensation Management
Project Reporting

List of features

Payroll
Benefits Administration
Data Analysis Tools

Square Payroll Vs. Alternatives

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Author

Shlomi Lavi

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Shlomi holds a Bachelor of Science (B.Sc.) in Information System Engineering from Ben Gurion University in Israel. Shlomi brings 15 years of global IT and IS management experience as a consultant, and implementation expert for small, medium and large size (global) companies.