SmartFile Review - why 4.9 stars?

SmartFile Review
ITQlick Score: 92/100
ITQlick Rating:
Pricing: 6.4/10 - high cost
Category: Document Management -> SmartFile review
Ranking:Ranked 2 out of 423 Document Management systems
Company: SmartFile
Pricing: starts at $10 per user/month
Typical customers: Start up, Small business, Medium business, Large business
Platforms: Desktop, Mobile, Cloud
Links: SmartFile pricing, SmartFile alternatives
Shlomi LaviShlomi Lavi / updated: Mar 12, 2022

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What is SmartFile?

SmartFile is a document management software solution that allows firms to handle and protect the exchange of documents among staff members and external users. For proper functioning, SmartFile has the following features:
  • Branded Client Portal: SmartFile allows firms to store, safeguard, and share their documents and assets with their staff and clients through a secure portal.
  • Automation Workflows: With this feature, companies can make jobs, activities, information, and documents flow easily and operate independently, following their rules and regulations.
  • File Versioning and Locking: This feature on SmartFile allows establishments to track and automatically update changes on files and save them without any rigor. Also, it keeps the files protected and restricted from access by unauthorized individuals.
  • Data Storage and Transfer Encryption: With SmartFile, firms can keep their data encrypted during storage and transfer.
  • Granular Permissions: Firms that use SmartFile can allocate site-specific duties and privileges to their administrative staff members based on their functionalities. With this, users information can be accounted for, and the firm can have a structured administration.
SmartFile, which was created for file management, was founded in 2009 and is based in Indianapolis, United States. The company has about 50 employees.

Who is it best for?

The software is a viable solution for businesses of all sizes. Major industries where it can be deployed include technology and software development, financial services, education, retail and wholesale, publishing, and others. Some major customers of the software include Genius Digital Limited, Jet-Mail Inc, and UnsubCentral etc.

Main features and functionalities

The software offers user and file management with customized access permissions for different users and groups. Files can be shared without any restriction of size and can be uploaded and downloaded from anywhere. Secure and easy FTP sharing is offered with file encryption for security. The software features a responsive HTML5 interface which has also been optimized for mobile devices.

Other than single files, SmartFile allows sharing of entire folders. Download limits and expiration dates can be set for files and emails and URLs can be branded with company logo and text. Other important capabilities include HIPAA compliance, OCR search, integration with Microsoft Outlook, and connection with Dropbox.

What is the actual cost?

Being a cloud-based and on-premise software, SmartFile has three cloud plans and an on-premise plan. The cloud plans include the Business plan, Business Plus plan, and Business Unlimited plan. The cloud business plan starts at $10 per user monthly. This plan comes with a 2-month free subscription if it is paid annually. It features 10 Terabytes of storage and allows at least 5 users. Also, it has upgraded sharing choices, SSL encryption, and innumerable connections.

The cloud business plus plan starts at $15 per month. This plan comes with a 2-month free subscription as well if paid annually. It features unlimited storage and allows at least 10 users. Also, it has custom branding, file versioning, and workflow automation. The cloud business plan is available on quotation. It also has two free months of subscription if it is paid annually.

More so, the plan comes with unlimited storage and allows a limitless number of people. The plan also offers multiple-factor authentication and file locking. The on-premise plan for SmartFile is available on quotation.

It is paid for annually and has numerous storage choices. It offers features like remote backup, premium VIP support, and numerous geographic locations.

ITQlick pricing score is 6.4 out of 10 (10 is most expensive). Access ITQlick pricing guide for SmartFile. You can also find here pricing information from SmartFile's website.

Pros

  • There are different methods of uploading files on SmartFile
  • SmartFile allows multiple users to an incite number
  • On SmartFile, data is easily monitored and protected

Cons

  • Sometimes, the user interface is not user-friendly
  • There are too many permissions needed to use SmartFile

How it stacks up?

Access a head to head analysis of SmartFile vs alternative software solutions.
ITQlick rating
Score
Pricing
License pricing
Functionality
Review
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SmartFile
ITQlick rating
4.9/5
Score
92/100
Pricing
6.4/10
License pricing
$10 per user/month
Functionality
3
Compare
iAnnotat...
ITQlick rating
3.2/5
Score
92/100
Pricing
5.2/10
License pricing
$9.99 per license
Functionality
3
Scan123
ITQlick rating
4.2/5
Score
92/100
Pricing
4/10
License pricing
$349 per month
Functionality
3
Box
ITQlick rating
4.3/5
Score
92/100
Pricing
2/10
License pricing
$15 per user/month
Functionality
26
Review
GoFileRoom
ITQlick rating
4.8/5
Score
92/100
Pricing
5.8/10
License pricing
$3,950 per year
Functionality
27

Frequently Asked Questions (FAQs)

Is it the best Document Management system?

SmartFile is ranked 2 out of 423 software in their category (Document Management systems).

How they are rated on ITQlick?

The rating of SmartFile is 4.9 stars out of 5 and the total score is 92 out of 100. The rating score is based on our unbiased data-based algo. Learn more - rating methodology page.

Is it an easy to use Software?

Yes, SmartFile makes it fairly easy to use. This product is user friendly and intuitive.

Is it cloud-based?

Yes, they offer cloud based hosting, which means IT resources are retrieved through web-based tools and applications and you don't need to buy servers and additional hardware equipment.

Can it be used on mobile?

Yes, you can access SmartFile on your mobile/smart phone.

What should we ask during a demo session?

Differences between SmartFile and alternatives?

The most popular alternatives to SmartFile in 2024: Box, Scan123, iAnnotate Enterprise, GoFileRoom, Microsoft OneDrive. Access the complete competitors analysis here - SmartFile VS Document Management Software alternatives.

Is SmartFile right for you or your business?

SmartFile document management software serves firms of different sizes and employees, creating avenues for the growth of small-sized firms. SmartFile is used across more than 140 nations and different industries like the manufacturing, educational, and aviation industries. Some notable businesses that use the SmartFile solution include Aramark, Cloud Cruiser, and EPSON.

List of categories

Document Management
File Sharing

Auditor - Shlomi Lavi

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Shlomi Lavi is an entrepreneur and founder of ITQlick.com. He holds a Bachelor of Science (B.Sc.) in Information Systems Engineering from Ben Gurion University in Israel. Shlomi brings 17 years of global IT and IS management experience as a consultant and implementation expert for small, medium and large-sized (global) companies. Shlomi’s goal is to share the best knowledge and news about information systems so you can make smarter buying decisions for your business.