Scan123 Review - why 4.2 stars?

Shlomi Lavi / updated: Mar 12, 2022

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What is Scan123?

Scan123 is a document management software that allows organizations to digitalize, save, protect, sort, and retrieve their documents. For proper functioning, the software has the following functionalities:

• Powerful Search Capabilities: Scan123 allows firms to structure, search, and retrieve files from their database effectively.
• OCR-based Paper Scanning: With Scan123, companies can automate data retrieval from written or printed texts on scanned images and documents and process them.
• SOC 2 and HIPAA Compliant: Firms that use Scan123 can access SOC 2 for data safety. They can also access HIPAA to safeguard the health records of their clients.
• Permissions-based Sharing: With this feature on Scan123, organizations can monitor and regulate the file permissions given to other subordinate users.
• Customize Reports: Scan123 allows firms to create reports based on their dimensions, metrics, and display form.

Scan123 was founded in 1971 and is headquartered in Oregon, United States. The company has about 50 employees.

Who is it best for?

Customers of the software include businesses of all sizes and a variety of types. Major industries where it can be deployed include financial services, transportation, engineering services, education, automation and manufacturing, and others. Some major customers of the software include Capitol Toyota, Tildawave Finance, and Larsen Motors etc.

Main features and functionalities

The software offers simple scanning and uploading of documents to a centralized storage with its client software. Custom keywords can be used for easy searching of documents, including such keywords as customer names, product IDs, and other parameters. Document filing is made simple with web based folders and labels for classification. Electronic filing also eliminates the paper-based processing and improves productivity.

Scan123 offers 256-bit SSL encryption for data security along with multiple redundant backups and customized user permissions. Granular user permissions further allow the access to be restricted to selected users and groups. Other important capabilities include archiving and retention, document delivery, and regulatory compliance management etc.

What is the actual cost?

Scan123 offers three subscription packages that come in two payment plans. The subscription packages are the same for the payment plans, including Entry, Pro, and Custom. The payment plans are yearly plans and monthly plans.

The Entry package on the yearly payment plan starts at $349 per month for small business, while the monthly payment plan starts at $379 per month per business. The Entry package is for small-sized firms, and it features unlimited users, world-class support, unlimited scanners, full-color scans, and 12k scanned pages per month.

The Pro package on the yearly payment plan starts at $449 per month per business while the monthly payment plan starts at $489 per month per business. The Pro package is for larger firms, and it features unlimited users, 24k scanned pages per month, full-color scans, unlimited scanners, and world-class support.

ITQlick pricing score is 4 out of 10 (10 is most expensive). Access ITQlick pricing guide for Scan123. You can also find here pricing information from Scan123's website.

Pros

• Scan123 has an efficient backup system that makes teamwork effective
• The document management system features a seamless file sorting system
• The software is designed for a swift scanning process
• Paper documents can be shredded after scanning

Cons

• Sometimes, it is not easy to save actions on Scan123.
• There is a need for more options to meet other customer demands

How it stacks up?

Access a head to head analysis of Scan123 vs alternative software solutions.

Frequently Asked Questions (FAQs)

Is Scan123 right for you or your business?

Scan123 is a document management software that targets firms of different sizes, allowing small-scale firms to develop. Also, Scan123 serves companies across different niches, ranging from the educational sector to the manufacturing sector, construction, healthcare, banking, religion, law, and other areas. Notable customers patronize Scan123 like Lassen Chevrolet-Toyota and People Credit.