Paperport Review - why 4 stars?

Paperport Review
ITQlick Score: 75/100
ITQlick Rating: (4/5)
Pricing: 3.6/10 - low cost
Category: Document Management -> Paperport
Ranking:Ranked 149 out of 423 Document Management systems
Company: Nuance
Pricing: starts at $99 per license
Typical customers: Start up, Small business, Medium business, Large business
Platforms: Desktop, Cloud
Links: Paperport pricing, Paperport alternatives

Shlomi LaviShlomi Lavi / updated: Feb 23, 2021

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What is Paperport?

PaperPort is a speech, imaging and data organization solution for your business. The software was designed by Nuance Communications headquartered in Massachusetts, United States. It offers document management services along with scanning, organization, and sharing of information.

What is Paperport rating? ()

The rating of Paperport is 4 stars out of 5 and the total score is 75 out of 100. The ratings are based on our unbiased experts. Learn more in our rating methodology page

Who are Paperport's typical customers?

PaperPort is a major data organization software solution and as such can fulfill the needs of any business size. Data organization and sharing are among the primary needs of any business so there is no restraint of industry when it comes to using PaperPort.

If your business data is available in several formats and you if you need to share it with different locations from the same point in an organized way, you can benefit from the services of PaperPort. The software has been widely deployed in such industries as financial services, telecommunications, software, travel and transport, and others.

Some noteworthy customers of the software include Australian Bureau of Statistics, Acer America, Turkcell Global Bilgi, T-Mobile Germany, Telefonica Espana, and YES Bank etc.

Is Paperport the best Document Management?

Paperport is ranked 149 out of 423 software in their category (Document Management systems).

What are their main features and functionalities?

With much more efficient data organization, the software reduces the constraint on the workflow and allows you to perform business processes more efficiently. Other than data storage and organization facilities, the software also provides you with voice recognition tools so that you can take notes simply by speaking.

With your files stored in the cloud, the software allows you to access them from anywhere in the world and from any device. You can also create PDF files and convert them in different formats. The software works with a variety of external devices such as scanners and printers etc.

Other important services offered by the software include capture of information on the go, routing of documents from digital copiers, management of documents across networks, and security services for sensitive documents.

What are Paperport's pros? (5 Pros)

  • Other than data storage and sharing options, the software also offers security features for sensitive documents.
  • Unlike its competitors, the software offers the unique feature of routing documents from digital copiers.
  • The software supports mobile scanners as well as multi-function printers.
  • The software offers support for over half a dozen major languages resulting in enhanced functional capabilities for international use.
  • You can convert documents into popular formats such as PAF and Microsoft Office applications.

What are Paperport's cons? (2 cons)

  • The software does not offer multi-level folders leaving the data less organized.
  • Customer support services of the software do not include online chart and collaboration options.

Who are their main alternatives?

Two major competitors of PaperPort are Evernote and Dropbox. Just like PaperNote, Evernote allows the sharing of documents across networks. It also provides web clipping support and conversion of data into various popular formats. Features of Evernote that are not available on PaperPort include geo-location and web clipping support.

Conversely, there are several features of PaperPort which are not offered by Evernote. These features include security services for sensitive documents, routing of documents from digital copier, and capturing of information on runtime. Both solutions store information in the cloud which can be accessed from anywhere.

There are several common features between Dropbox and PaperPort. Both solution store documents in the cloud and these documents can be shared across networks. However, Dropbox offers considerably more storage memory compared to PaperPort. Another unique feature of Dropbox, which is not available on PaperPort, is military grade encryption methods.

On the other hand, the features of PaperPort that you will not find on DropBox include capturing of runtime information and routing of documents from digital copiers. Dropbox, unlike PaperPort, also does not offer any scanning features.

What is the cost of Paperport?

The cost of license starts at $99 per license. On top of the total cost of licenses which is easy to calculate - what is the REAL total cost of implementation? You need to add the cost of training, customization, data migration, and other "hidden cost". ITQlick pricing score is 3.6 out of 10 (10 is most expensive). Find here the REAL total cost breakdown for Paperport

What should you ask Nuance during a demo session? (65 questions)

Schedule a demo with Paperport and access 65 must ask questions for the vendor while watching Paperport in action.

Paperport's list of categories:

Document Management

Paperport's list of features:

Archiving and Retention
Document Comparison
Document Indexing
Document Tagging
Full Text Searching
Remote Document Access
Search by Metadata
Text Editing

Paperport Vs. Alternatives

ITQlick rating ITQlick Rating is based on the software score (below) and aggregated online reviews
Score ITQlick Score is a 1 to 100 score, based on pricing, and functionality Vs. alternative solutions
Pricing pricing Score is a 1 to 10 score, based on the TCO (cost of licences, customizations, training, hardware when relevant) Vs. alternative solutions
License pricing license pricing (if provided by the software vendor)
Functionality
Review
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Paperport
ITQlick rating ITQlick Rating is based on the software score (below) and aggregated online reviews
Score
75/100
Pricing Pricing score ranges between 1 to 10 while 1 is low TCO and 10 is high TCO (TCO - total cost of ownership: cost of licences, customizations, training, hardware when relevant) Vs. alternative solutions
3.6/10
License pricing license pricing (if provided by the software vendor)
$99 per license
Functionality
9
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Box
ITQlick rating ITQlick Rating is based on the software score (below) and aggregated online reviews
Score
92/100
Pricing Pricing score ranges between 1 to 10 while 1 is low TCO and 10 is high TCO (TCO - total cost of ownership: cost of licences, customizations, training, hardware when relevant) Vs. alternative solutions
2/10
License pricing license pricing (if provided by the software vendor)
$5 per user/month
Functionality
26
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iAnnotate
ITQlick rating ITQlick Rating is based on the software score (below) and aggregated online reviews
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92/100
Pricing Pricing score ranges between 1 to 10 while 1 is low TCO and 10 is high TCO (TCO - total cost of ownership: cost of licences, customizations, training, hardware when relevant) Vs. alternative solutions
5.2/10
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$10 per license
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SmartFile
ITQlick rating ITQlick Rating is based on the software score (below) and aggregated online reviews
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92/100
Pricing Pricing score ranges between 1 to 10 while 1 is low TCO and 10 is high TCO (TCO - total cost of ownership: cost of licences, customizations, training, hardware when relevant) Vs. alternative solutions
6.4/10
License pricing license pricing (if provided by the software vendor)
$6 per user/month
Functionality
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Scan123
ITQlick rating ITQlick Rating is based on the software score (below) and aggregated online reviews
Score
92/100
Pricing Pricing score ranges between 1 to 10 while 1 is low TCO and 10 is high TCO (TCO - total cost of ownership: cost of licences, customizations, training, hardware when relevant) Vs. alternative solutions
4/10
License pricing license pricing (if provided by the software vendor)
$297 per month
Functionality
3
Author
Shlomi Lavi - admin

Shlomi Lavi

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Shlomi holds a Bachelor of Science (B.Sc.) in Information System Engineering from Ben Gurion University in Israel. Shlomi brings 15 years of global IT and IS management experience as a consultant, and implementation expert for small, medium and large size (global) companies.